Fonds AG-069 - Secretary-General Ban Ki-moon (2007-2016)

Identity area

Reference code



Secretary-General Ban Ki-moon (2007-2016)


  • 1953 - 2017 (Creation)

Level of description


Extent and medium

No. of Boxes: 1096

Context area

Name of creator

Administrative history

"Ban Ki-moon was the eighth Secretary-General of the United Nations. His priorities have been to mobilize world leaders around a set of new global challenges, from climate change and economic upheaval to pandemics and increasing pressures involving food, energy and water. He has sought to be a bridge-builder, to give voice to the world's poorest and most vulnerable people, and to strengthen the Organization itself. "I grew up in war", the Secretary-General has said, "and saw the United Nations help my country to recover and rebuild. That experience was a big part of what led me to pursue a career in public service. As Secretary-General, I am determined to see this Organization deliver tangible, meaningful results that advance peace, development and human rights." Mr. Ban held office from on 1 January 2007 to 31 December 2016. On 21 June 2011, he was unanimously re-elected by the General Assembly for a second mandate. One of the Secretary-General's first major initiatives was the 2007 Climate Change Summit, followed by extensive diplomatic efforts that have helped put the issue at the forefront of the global agenda. Subsequent efforts to focus on the world's main anti-poverty targets, the Millennium Development Goals, have generated more than $60 billion in pledges, with a special emphasis on Africa and the new Global Strategy on Women's and Children's Health. At the height of the food, energy and economic crises in 2008, the Secretary-General successfully appealed to the G20 for a $1 trillion financingpackage for developing countries and took other steps to guide the international response and protect the vulnerable and poor. The Secretary-General pressed successfully for the creation of UN Women, a major new agency that consolidates the UN's work in this area. His advocacy for women's rights and gender equality has also included the "Unite to End Violence against Women" campaign, the "Stop Rape Now" initiative, the creation of a "Network of Men Leaders" and the establishment of a new Special Representative on Sexual Violence in Conflict. Within the UN itself, the Secretary-General has increased the number of women in senior management positions by more than 40 per cent, reaching the highest level in the Organization's history. Ban Ki-moon has sought to strengthen UN peace efforts, including through the New Horizons peacekeeping initiative, the Global Field Support Strategy and the Civilian Capacity Review, a package of steps to improve the impact of the 120,000 United Nations "blue helmets" operating in the world's conflict zones. A mediation support unit, along with new capacity to carry out the Secretary-General's good offices, have been set up to help prevent, manage and resolve tensions, conflicts and crises. Accountability for violations of human rights has received high-level attention through inquiries related to Gaza, Guinea, Pakistan and Sri Lanka, legal processes in Lebanon and Cambodia, and advocacy for the "responsibility to protect," the new United Nations norm aimed at preventing and halting genocide and other grave crimes. He has also sought to strengthen humanitarian response in the aftermath of mega-disasters in Myanmar (2008), Haiti (2010), and Pakistan (2010), and mobilized UN support for the democratic transitions in North Africa and the Middle East. Mr. Ban has sought to rejuvenate the disarmament agenda through a five-point plan, efforts to break the deadlock at the Conference on Disarmament and renewed attention to nuclear safety and security in the aftermath of the tragedy at the Fukushima Daiichi Nuclear Power Plant in Japan (2011). The Secretary-General has introduced new measures aimed at making the United Nations more transparent, effective and efficient. These include heightened financial disclosure requirements, compacts with senior managers, harmonization of business practices and conditions of service, the adoption of International Public Sector Accounting Standards, and continued investments in information technology and staff development. The Secretary-General was born in the Republic of Korea on 13 June 1944. He received a bachelor's degree in international relations from Seoul National University in 1970. In 1985, he earned a master's degree in public administration from the Kennedy School of Government at Harvard University. At the time of his election as Secretary-General, Mr. Ban was his country's Minister of Foreign Affairs and Trade. His 37 years of service with the Ministry included postings in New Delhi, Washington D.C. and Vienna, and responsibility for a variety of portfolios, including Foreign Policy Adviser to the President, Chief National Security Adviser to the President, Deputy Minister for Policy Planning and Director-General of American Affairs. Mr. Ban's ties to the United Nations date back to 1975, when he worked for the Foreign Ministry's United Nations Division. That work expanded over the years, with assignments that included service as Chairman of the Preparatory Commission for the Comprehensive Nuclear Test Ban Treaty Organization and Chef de Cabinet during the Republic of Korea's 2001-2002 presidency of the UN General Assembly. Mr. Ban has also been actively involved in issues relating to inter-Korean relations. Ban Ki-moon and his wife, Madam Yoo (Ban) Soon-taek, whom he met in high school in 1962, have one son, two daughters and three grandchildren. "

Archival history

Immediate source of acquisition or transfer

Content and structure area

Scope and content

The functional description of records in AG-069 is based on the retention schedule of the Executive Office of the Secretary-General (EOSG), dated 2011. AG-069 consists of: AG-069-001 - Office of the Deputy Secretary-General S-1893 - Deputy Secretary-General Asha-Rose Migiro's Activities S-1894 - Deputy Secretary-General Asha-Rose Migiro's Trips S-1944 - Deputy Secretary-General Jan Eliasson's Trips S-1945 - Deputy Secretary-General Jan Eliasson's Activities AG-069-002 Office of the Chef de Cabinet S-1941 - Chef de Cabinet Vijay Nambiar's Activities (2007-2012) S-1954 - Chef de Cabinet Susana Malcorra's Activities (2012-2015) AG-069-003 - Executive Office of the Secretary-General (EOSG) S-1942 - Secretary-General's Trips S-1943 - Secretary-General's Activities S-1948 - Personnel (2007-2015) S-1951 - Secretary General Personal S-1953 - Secretariat Departments (2007-2010) S-1955 - Issues (2007-2010) S-1956 - External Relations (2007-2010) S-1957 - Inter-Agency Relations (2007-2010) S-1959 - Executive Office of the Secretary-General (ESOG) - Central Files (2011-2016)

Appraisal, destruction and scheduling


System of arrangement

Conditions of access and use area

Conditions governing access

Ban Ki-moon's papers (those under AG-069-003) were screened for immediate disclosure in 2017-18, following the completion of Mr. Ban's final term. Digitized versions of all those archives identified for disclosure are available online.

Conditions governing reproduction

Language of material

    Script of material

      Language and script notes

      Physical characteristics and technical requirements

      Finding aids

      Series descriptions and file lists available

      Uploaded finding aid

      Allied materials area

      Existence and location of originals

      Existence and location of copies

      Related units of description

      Related descriptions

      Notes area


      The screening process for archival records at the United Nations Archives and Records Management Section consists of: - identifying items that feature classification markings in either the Strictly Confidential or Confidential levels. - identifying items, which are either unmarked or which feature Confidential markings, that contain strictly confidential information. Records containing sensitive personal information are classified Strictly Confidential because of privacy restrictions. Both the content and context of the personal information must be considered by the archivist when identifying records that contain strictly confidential information. Folders that consist predominantly (more than 50%) of the following three types of records should be classified Strictly Confidential: - Medical records - Human resources/personnel records - Criminal records (records pertaining to the detention/capture of UN staff for political reasons are NOT inherently sensitive records) All folders (except folders with majority Strictly Confidential items) are to be screened at the item level. When screening folders, the context in which a classified record is found influences whether it should be separated and placed in a subfolder. If separating strictly confidential or confidential items in a folder would destroy an original order that is other than chronological order, then the items should not be separated; instead, the entire folder should be classified Strictly Confidential or Confidential and a statement should be made in the Notes field in TRIM which identifies the items that are strictly confidential or confidential. An example of an item with an original order is a dossier featuring numerous sections with subject descriptions. If the original order can not be re-established for the items being separated, then classified items should not be separated. The amount of information presented about a sensitive subject also influences whether it should be considered strictly confidential. For example, a situation report that merely states �Peter Smith broke his leg on Friday� would not need to be classified strictly confidential, but a situation report with copies of Smith�s medical records attached would. Documents (for example, incident reports) which name someone to be the victim of a crime are not strictly confidential. Exception: documents which name victims of rape or other sexual offences should be considered strictly confidential. Documents which name individuals suspected to have committed the crime, or who have been arrested, charged with the crime, and are awaiting trial are strictly confidential. Exception: records conveying that an individual was wrongfully arrested (for example, arrested by military or police forces of warring factions) are not strictly confidential. The names of leaders of illegal military factions or of extremist political or terrorist groups are not considered strictly confidential. Items conveying the names of members of such groups should be considered strictly confidential if their criminal actions implicate them more as individuals than as members of the group. Items that convey a level of public knowledge about such individuals and groups, or the events they are involved in, should not be considered strictly confidential. The names of hostages do not need to be considered strictly confidential; however, records which convey detail about the personal trauma of the hostage�s experience should be considered strictly confidential. Documents containing sensitive/personal information about internally displaced persons (IDPs) and refugees are strictly confidential. The exception are records documenting the movement of IDPs and refugees, or that only provide information about their location, which are unclassified. Folders that consist predominantly (more than 50%) of documents in languages that the archivist is not proficient in should be noted as NOT YET SCREENED on folders, and they should not be assigned a security level in TRIM. In TRIM, the following statement should be added to the Notes field: Documents in this folder have not yet been screened. If the volume of foreign-language documents in a folder is less than 50%, the processing archivist should: 1) Separate the foreign-language documents and place them in a subfolder stamped with TRIM number information and marked in pencil with LANGUAGE NOT SCREENED. 2) Write on the main folder, beneath the security classification(s), LANGUAGE SUBFOLDER. In TRIM, the following statement should be added to the Notes field: Language subfolder has not yet been screened. English-language documents in the folder should be screened according to the usual procedures. Subfolder foreign-language documents only if, in doing so, context would not be destroyed. Documents accompanied by translations do not need to be subfoldered. If a folder contains foreign-language documents (whether they consist of more than 50% or whether they have been subfoldered), the processing archivist should identify the foreign languages in the Folder Properties in TRIM, in the Language field. The Confidential classification expires twenty years from the date of record creation. During archival processing and security screening where the Confidential classification has not expired, it may be necessary to identify and separate Confidential items so that the security of those items can be upheld during the internal use of those records by ARMS staff and by UN staff. It is not necessary to subfolder Confidential items that date more than twenty years past record creation. Seek the advice of ARMS Archivist on this matter prior to processing a series that contains records that are less than 20 years old. Documents that feature passport numbers or Laissez-Passer numbers are strictly confidential. Government-issued personal identification numbers (Social Security numbers/National Identification numbers, etc.) and drivers� license numbers, are also strictly confidential. Personal identification numbers issued to military personnel by a country contributing troops for the purpose of active duty in UN peacekeeping missions, are unclassified; for these folders, the processing archivists should make a note in TRIM that the folder contains personal identification numbers. It is understood that the decisions made by processing archivists to identify and separate into subfolders unmarked items containing Strictly Confidential information is not definitive. It is subject to review by UN staff at the request of researchers and at the time of records access. All strictly confidential (or confidential) items should be placed in separate subfolders at the front of the file. All items marked Strictly Confidential or Confidential, as well as all sensitive/personal items identified as strictly confidential, will be counted. A stapled group of documents is counted as one item regardless of the number of strictly confidential, sensitive/personal, or confidential items contained within the stapled group of documents. Strictly Confidential markings: - Strictly Confidential - Cryptofax � Only / No Distribution - Eyes Only / For Your Eyes Only - Only - No Distribution Confidential markings: - Confidential - Cryptofax - Restricted - Code Restricted - Personal (If documents marked Personal are sensitive in nature, they should be classified strictly confidential.) - Secret - Limited Code Cables 1. Code Cables prior to 6 June 2008 - Only/No Distribution/Strictly Confidential (any combination of these keywords) = Strictly Confidential - Code Cable/Confidential (any combination of these keywords) = Confidential 2. Code Cables after 6 June 2008 a) Prior to 6 June 2008, all code cables � even if they were administrative in nature � were considered as sensitive and handled as such, resulting in highly restricted access controls in most missions and at United Nations Headquarters. As of 6 June 2008, all cables are to be marked as UNCLASSIFIED, ONLY/CONFIDENTIAL or NO DISTRIBUTION/STRICTLY CONFIDENTIAL, thereby drawing a distinction between non-sensitive and sensitive cable traffic. A good percentage of the non-sensitive cables emanating from UNHQ are broadcast in nature (e.g. announcements of a new policy or event). These broadcast cables are UNCLASSIFIED, and mission business units could benefit from seeing this information (e.g. through subsequent application of a policy to their work environment or through participation in a conference). Accordingly, missions may wish to re-evaluate how such cables are distributed within the mission area. (Information Sensitivity Toolkit, Version 1, 24 February 2010). b) Code cables, like other business records, are deemed to be sensitive or not based on their contents, not on the means of transmission. Accordingly, code cables may be of any sensitivity level and thus may bear any one of the three United Nations security classifications. Note that for code cables, the marking CONFIDENTIAL must always be used in conjunction with the dissemination label ONLY, and the marking STRICTLY CONFIDENTIAL must always be used in conjunction with the dissemination label NO DISTRIBUTION. This policy was formally established in the peacekeeping group with the issuance of Circular Cable 1310 of 6 June 2008 on �Marking code cables for sensitivity and dissemination�. (Information Sensitivity Toolkit, Version 1, 24 February 2010) - UNCLASSIFIED - ONLY/CONFIDENTIAL - NO DISTRIBUTION/STRICTLY CONFIDENTIAL **Please note that if you see Code Cables prior to 6 June 2008, (i.e. from 2007, 2006, etc.), but they follow the screening guidelines in point number 2 � please follow as such. According to the above guidelines, the following types of sensitive/personal documents are to be considered Strictly Confidential: - Curriculum vitae and resumes - Personnel records - Job applications - UN Personal History forms - Letters of recommendation - Medical records (immunizations, correspondence regarding employee�s absence due to illness, notes/letters signed by doctors) - Performance evaluation reports - Academic degrees, transcripts, and professional certificates - Report of Dependence Benefits - Records containing information about staff next-of-kin - Skills questionnaires - Monthly Attendance sheets - Medical records of UN staff as well as non-UN staff, including records which indicate that an individual is mentally unstable - Records which indicate that an individual was using alcohol or drugs - Notifications of casualties (NOTICAS) - Records of legal proceedings for criminal offenses (unless the information about the crime is public) - Case files and other records documenting the investigations of the Board of Inquiry - Photocopies of passports or documents featuring passport numbers - Photocopies of Laissez-Passer (LP) documents or documents featuring Laissez-Passer (LP) numbers - Photocopies of driver�s licenses or documents featuring driver�s license numbers - Settlement of death cases and other legal cases (money awarded to people submitting claims to UN insurer) - Visa applications - Documents featuring bank account numbers - Autopsy reports - Birth certificates and death certificates - Documents naming prisoners and detainees - Board of Inquiry (BOI) Records documenting investigations conducted by the Civilian Police and Military Police units of peacekeeping missions (traffic accidents, property damage, assault, theft, kidnapping, homicide, rape) often contain strictly confidential information. Such documents should be considered strictly confidential if names of suspects are present, and/or if a large amount of personal detail about the victims or witnesses is present. Records include: - Official reports and case conclusions - Crime scene and investigation chronologies - Witness statements - Hand drawn sketches that provide information about the incident - Photographs of the scene of the incident - Photographs of the individuals involved and deceased victims - Transcripts of interviews - Related correspondence Authored by The Winthrop Group, Inc. Approved by Paola Casini, January 2014 Updated March 2016 Approved by Stephen Haufek Chief, Archives Unit UN Archives and Records Management Section

      Alternative identifier(s)

      Previous number(s)

      2009/0012-0001, 2009/0371-0001, 2009/0379-0001, 2010/0064-0001, 2010/0064-0002, 2010/0103-0001, 2010/0122-0001, 2010/0122-0002, 2010/0127-0001, 2011/0001-0001, 2011/0015-0001, 2011/0015-0002, 2011/0017-0001, 2011/0025-0001, 2011/0026-0001, 2012/0001-0001, 2012/0003-0001, 2012/0004-0001, 2012/0018-0001, 2012/0018-0002, 2012/0160-0001, 2012/0162-0001, 2012/0163-0001, 2012/0164-0001, 2012/0195-0001, 2012/0199-0001, 2012/0200-0001, 2013/0092-0001, 2014/0011-0001, 2014/0030-0001, 2014/0037-0001, 2014/0037-0002, 2014/0040-0001, 2014/0111-0001, 2014/0112-0001, 2014/0113-0001, 2014/0114-0001, 2015/0017-0001, 2015/0025-0001, 2015/0048-0001, 2015/0055-0001, 2015/0055-0002, 2015/0055-0003, 2015/0055-0004, 2015/0056-0001, 2016/0024-0001, 2016/0026-0001, 2016/0026-0002, 2016-0040-0001, 2016/0043-0001, 2016/0052-0001, 2016/0053-0001, 2016/0056-0001, 2016/0080-0001, 2016/0081-0001, 2016/0082-0001, 2017/0001-0001, 2017/0005-0001, 2017/0008-0001, 2017/0017-0001, 2017/0019-0001, 2017-0084-0001, 2017/0085-0001, 2017/0086-0001

      Access points

      Subject access points

      Place access points

      Name access points

      Genre access points

      Description control area

      Description identifier

      Institution identifier

      Rules and/or conventions used

      Disclosure policy

      Level of detail

      Dates of creation revision deletion




          Accession area