Series S-1954 - Chef de Cabinet Susana Malcorra's Activities (2012-2015)

Identity area

Reference code



Chef de Cabinet Susana Malcorra's Activities (2012-2015)


  • 1954 - 2015 (Creation)

Level of description


Extent and medium

No. of Boxes: 38

Context area

Name of creator

Archival history

Immediate source of acquisition or transfer

Content and structure area

Scope and content

"The records in S-1954 document the daily activities of the Chef de Cabinet Susana Malcorra and consist of chronological files dating from 2012 to 2013. The records detail the Chef de Cabinet�s responsibilities in serving and assisting the Secretary-General and in establishing general policy; reviewing proposals, statements and policies brought forth for attention and approval of the Secretary-General; and maintaining links with various entities within the United Nations System. The records also document the exchange of information between members of the Executive Office of the Secretary-General (EOSG) including: Deputy Secretary-General; Chef de Cabinet; Deputy Chef de Cabinet; and the Director of Communications and Head of Speechwriting Unit. The records address a variety of subjects including: climate change; the crises in Syria and Mali; conflict in Southern Sudan; sectarian violence in Myanmar; the aftereffects of the Arab Spring; the problem of refugees; Millennium Development Goals (MDGs) and nuclear policy in Iran. The chronological files contain requests for the Secretary-General to meet with representatives of Member States, as well as invitations to give interviews, participate in photo opportunities, or attend conferences, seminars, exhibits, lunches, dinners, anniversary celebrations and movies sponsored or given by Member States, non-governmental organizations (NGOs), educational institutions and other groups. Among the records are background notes on events with reasons for attending; requests for assistance from Member States during the Secretary-General�s visits; delegation lists of those traveling with the Secretary-General and memoranda dealing with trip logistics; itemized logs of incoming correspondence; daily appointment sheets; proposed scenarios for events to be attended by the Secretary-General; provisional agendas for events and retreats; background information for meetings and phone calls including talking points, as well as transcripts and summaries of high-level meetings and phone conversations. The records also contain drafts of statements attributable to the Spokesperson for the Secretary-General or the Secretary-General; press statements; weekly press reviews; update notes on the daily situation in Syria, world hotspots, and internal management issues. Chronological files also contain letters of condolences for terrorist acts, natural disasters, accidents and deaths of United Nations peacekeepers; letters of gratitude to resigning diplomats, retiring staff members and individuals who provided assistance to the Secretary-General or his delegations; draft project proposals; draft invitations to Member States; and updates from Special Envoys. There are draft reports of the Secretary-General (typically consisting of the front page only) to the General Assembly and the Security Council approved by the Chef de Cabinet; correspondence and documents forwarded to the Security Council; and congratulatory letters to world leaders and diplomats from the Secretary-General on their election or appointment. In addition, the records contain notes and meetings of the Policy Committee and the Senior Management Group; reports of the Staff-Management Committee; memoranda and correspondence dealing with nomination, selection, appointment or renewal of special advisers and other United Nation employees; staff requests for approval of participation in activities outside of the United Nations, including the acceptance of awards or honours; staff travel authorization requests; financial disclosure requests; official notes dealing with office procedure and policy; and Senior Managers� Compacts. Processing Archivists: Alex Gelfand, Virginia Pastor Volume: 38 boxes"

Appraisal, destruction and scheduling


System of arrangement


Conditions of access and use area

Conditions governing access

Conditions governing reproduction

Language of material

  • Arabic
  • English
  • French
  • German
  • Japanese
  • Kazakh
  • Korean
  • Polish
  • Portuguese
  • Russian
  • Spanish

Script of material

Language and script notes

Physical characteristics and technical requirements

Finding aids

Series descriptions and file lists available

Allied materials area

Existence and location of originals

Existence and location of copies

Related units of description

Related descriptions

Notes area

Alternative identifier(s)

Previous number(s)


Access points

Subject access points

Place access points

Name access points

Genre access points

Description control area

Description identifier

Institution identifier

Rules and/or conventions used

Disclosure policy

Level of detail

Dates of creation revision deletion




Accession area

Related subjects

Related people and organizations

Related genres

Related places