Series Chief Administrative Officer - S-1825

Identity area

Reference code

S-1825

Title

Chief Administrative Officer

Date(s)

  • 1993 - 1999 (Creation)

Level of description

Series

Extent and medium

No. of Boxes: 7

Context area

Archival history

Immediate source of acquisition or transfer

Content and structure area

Scope and content

S-1825 contains records concerning administrative support provided to the United Nations Preventive Deployment Force (UNPREDEP).

Chief Administrative Officer (CAO)
Records include: minutes of meetings held by the Chief Administrative Officer with service and section chiefs, which detail communications, procurement, engineering, and transport activities; several editions of the mission’s Standard Operating Procedures (SOP); memoranda and reports about the administrative and military implications of the reconfiguration of UNPREDEP; correspondence between mission officials and government officials of the Republic of Macedonia; notes and agenda for Force Commander’s Conferences; and weekly logistics reports.

Correspondence and circulars cover such topics as: procedures for the use of helicopters; entry and exit procedures of the UNPREDEP headquarters; bomb threat procedures; procedures for new arrivals in the mission; emergency radio procedures; inspection and operational readiness reports; and procedures for contracts.

Also included are records pertaining to internal and external audits performed on UNPREDEP. Audit records include: correspondence exchanged between the Chief Administrative Officer and various offices at the United Nations headquarters in New York; memoranda pertaining to the visit of auditors to the mission and their activities; and reports of audits, which cover audit objectives, scope, findings, and recommendations.

Legal documents include: Memoranda of Understanding between UNPREDEP and troop-contributing countries regarding the supply of personnel, equipment and services; and letters of assist. Records of the Legal Officer consist of: notes for the file on the Legal Officer’s high-level meetings; and memoranda concerning a variety of topics, including immunity of United Nations personnel and court case proceedings.

Appraisal, destruction and scheduling

Accruals

System of arrangement

Alphabetical

Conditions of access and use area

Conditions governing access

Conditions governing reproduction

Language of material

  • English, Macedonian

Script of material

Language and script notes

Physical characteristics and technical requirements

Finding aids

Allied materials area

Existence and location of originals

Existence and location of copies

Related units of description

Related to: 1999/0117-0003: UNPREDEP Chief Administrative Officer: Subject files; Board of Inquiry and budget records; procedures and reports

Related descriptions

Notes area

Alternative identifier(s)

Previous number(s)

1999/0117

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Description control area

Description identifier

Institution identifier

Rules and/or conventions used

Disclosure policy

Level of detail

Dates of creation revision deletion

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