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Series consists of records pertaining to administration and finance of the United Nations. Contained in the series are records related to the recruitment of personnel, job applications and records associated with the employment application process. Personnel files also contain records pertaining to current staff of the Executive Office of the Secretary-General (EOSG) and current personnel in United Nations offices and departments; reappointment, promotion, status and retirement of personnel; assignment of personnel to missions and United Nations organs; evaluations of employee performance; termination and extension of personnel contracts; and complaints of employees. Personnel files also include letters to of appreciation of service from the Secretary-General. Also contained in the series are files pertaining to the safety and security of international civil servants, which contain records pertaining to security standards practiced by United Nations missions and field operations; legal protection of United Nations and associated personnel; and incidents of hostility and violence enacted against United Nations and associated personnel, such as death threats, kidnappings, physical assault and theft. Files in the series pertaining to the Office of the United Nations Security Coordinator (UNSECOORD) concern the implementation of the United Nations Security Management System and the planning, clearance and assessment of security for United Nations and associated personnel. Files in the series which concern security contain records pertaining to the bombing of the United Nations Office in Baghdad on 19 August 2003 and which document the response of the United Nations to the attack; concern victims of the attack, such as Sergio Vieira de Mello and Nadia Younes; and pertain to United Nations commemorative events held in remembrance of the tragedy. Series also contains records pertaining to the financial crisis of the United Nations, including daily reports of the financial situation of the organization; records concerning the debt of member states and overdue payments received from member states; and documents proposing measures to improve the financial condition of the organization. Records consist of correspondence, resumes, employment application forms, reports, notes, code cables and faxes.

S-1184 consists of records documenting the activities of Mark Malloch Brown, who served as Chef de Cabinet beginning in January 2005. On 1 April 2006 Brown assumed the position of Deputy Secretary-General and concluded his tenure on 31 December 2006.

Series 1896 consists of chronological files, statements and schedules of the Deputy Secretary-General. Louise Fréchette was appointed Deputy Secretary-General in April 1997 and concluded her tenure in April 2006.

The chronological file consists of 6.5 boxes of material spanning 1998-2005 with gaps. Records for March to December 2001 are not available. These records provide an overview of Fréchette’s daily work and activities. The files contain information about the Oil-for-Food program, East Timor elections (1999), Sudanese Civil War, crisis in Darfur, avian influenza, and the political situation in Iraq in the early 21st century. In addition, there are invitations, briefing notes, personnel records, weekly updates to the Secretary-General, notes and thank you letters to world diplomats and ministers.

The statements and schedule files consist of 5.5 boxes of material spanning 1998-2006. The records also comprises of speeches, messages and statements, including some handwritten notes within each statement section. The documents also include annotations on the statement and speech transcriptions. Notable statements were on topics such as UNAIDS and how to respond to the challenges of the millennium declaration and the AIDS epidemic, the UN role in Iraqi elections, and the “UN today and tomorrow”, which focused on women on the UN agenda.

The schedule files provide a detailed breakdown of Ms. Fréchette’s travels and meetings for events such as memorial services for victims of bombing in Nairobi and Tanzania (1998), Swiss Air Flight 111 (1998) and for the staff members who lost their lives in the Baghdad bombing on 19 August 2003. Other schedules detailed Fréchette’s attendance at the Task Force on Kosovo (1999) and the Security Council, which focused on consultations regarding Western Sahara, Bosnia and Herzegovina (2003). The itineraries also revealed meetings with high profile officials like Fidel Castro (2000) and Tun Myat, Humanitarian Coordinator for Iraq (2001).

Volume: 12 boxes

Name of Processing Archivist(s): Anne DiFabio, John Joseph

Series 1898 consists of records documenting the meetings of the Deputy Secretary-General. Louise Frechette was appointed Deputy Secretary-General in April 1997 and concluded her tenure in April 2006.

The meeting files consist of 23 boxes of records and span from the beginning of her term until the end of March 2006, shortly before her departure. In addition there are talking points, briefing notes and profiles of some well known attendees such as Dr. Angela Merkel who then was the Chairperson of the Christian Democratic Union (CDU), and Prime Minister Tony Blair. The files mainly contain correspondence in the form of memos and emails, travel itineraries, attendance rosters and general background on meetings. The meetings concern a variety of subjects such as Recognition for UN Purposes of Same-Sex marriage (2003); Politics and Humanitarianism and the Senior Management Group which includes the Security-General Statement on Iraq (2003) and the Policy Group on Iraq (2004). Also included are records of Security Council Meetings, draft summaries of General Assembly Meetings and the G8 Summit; the files for the Steering Group on Iraq contain Volumes 1 and 2 of reports on the aftermath of the US Invasion and include information about the United Nations Headquarters Crisis Response to the 19 August 2003 Attack on the UN Office in Baghdad. There is also information about humanitarian relief in response to the tsunami disaster in Asia and Africa and the HIV/AIDS crisis.

Other files pertain to formal and informal luncheons and meetings on a wide variety of topics such as the democratic transition process in Haiti (2005) and the countries who are contributing peacekeeping operations associated with the crisis in East Timor (2004). Other meetings concern allegations of bribery in the Oil-for-Food Program; holding a free and fair election in Afghanistan (2004); the 60th anniversary of the United Nations; implementation of the Millennium Declaration (2004 and 2005) and the strategy for UN action on Darfur.

In addition, S-1898 includes press releases and interviews for the Security-General and Ms. Frechette by outside organizations such as the Brookings Institution. One press release announces the appointment of Rachel N. Mayanja as Special Advisor on Gender issues and the Advancement of Women. The files also contain information on the preparation for internal investigations and audits like the Volcker Report (2005). These files comprise of a large number of strictly confidential records such as CV’s, financial and contact information -- the CV’s are included in background information for proposed candidates for positions such as Under-Secretary-General for Economic and Social Affairs.

Volume: 23 boxes

Name of Processing Archivist(s): Emily Legutko, John Joseph

Series 1897 consists of records documenting the official and extensive travel of the Deputy Secretary-General. Louise Fréchette was appointed Deputy Secretary-General in April 1997 and concluded her tenure in April 2006. The records primarily consist of briefing and trip books dating from 1998 to 2006. These contain itineraries, program information, background about the country to be visited, profiles of officials, talking points and speeches.

A wide-variety of subjects are addressed in the talking points and speeches such as development reform agenda, in particular, poverty and its links to sexual and reproductive health. Other issues discussed were the reform agenda including management reform, allegations of UN peacekeeper sexual abuse in the Congo and the 30 January 2005 elections in Iraq and developments in Afghanistan and the Bonn Peace Process. Key topics also included the need to raise the awareness and understanding of the magnitude of the HIV/AIDS epidemic and the Security Council resolution 1296 on the “Protection of Civilians in Armed Conflict and Security Council discussion on the Rwanda Report.

In addition, the files detail informal consultations with the General Assembly’s Peacebuilding Commission. Her files for the Sierra Leone Pledging Conference (2005) contain information about a high level donors meeting on Sierra Leone and discussion of elections strategy, the security sector, the extension of state administration.

Volume: 20 boxes

Name of Processing Archivist(s): Emily Legutko, John Joseph

Series 1096 consists of delegation files, meeting notes, correspondence, reports and other documents. The records detail meetings and negotiations between the Office of External Relations and governments, non-governmental organizations (NGOs), civil, religious and academic institutions, the general public and United Nations Information Centres (UNICs).

The delegation files contain information about a wide variety of issues occurring between 1996 and 2006 including the United Nations’ response to: human rights abuses, humanitarian needs and natural disasters; and involvement in military activities and conflict resolution, political negotiations and matters related to elections, personnel appointments and the security of United Nations personnel. There is correspondence between the Secretary-General and ambassadors, heads of state, government officials and United Nations senior officials, as well as reports prepared for the Secretary-General of permanent missions and resident coordinators. The files also contain documents related to delegations sent by member states: Afghanistan, Angola, Democratic Republic of Congo, Cote d'Ivoire, Iraq, Lebanon, Liberia, Sierra Leone, Sudan, Timor-Leste, United States of America and Yugoslavia.

A key set of records in Series 1096 are the meeting notes of Kofi Annan. The notes detail meetings about the terrorist attacks of September 11 and their impact on the work of the United Nations. Several notes focus on issues in the Middle East circa 2002 and 2003 including a meeting with the Weapons of Mass Destruction Commission (WMDC) attended by UN Weapons Inspector Hans Blix and with Prime Minister of Lebanon Rafik Hariri, about Israel’s occupation of lands considered to be Lebanese. Other meetings addressed natural disasters, such as the 26 December 2004 Indian Ocean tsunami and South Asian Earthquake, and were attended by Bill Clinton and George H.W. Bush. Meetings concerning gender equality are featured prominently, often involving discussions with Rachel Mayanja, Special Advisor on Gender Issues and Advancement of Women.

Other files contain correspondence and reports of meetings between the Secretary-General and representatives of religious institutions about religious violence, religious ceremonies and events held in connection with the activities of the United Nations. Several files contain invitations for the Secretary-General to speak or attend events at educational institutions. Some of the records describe projects and collaborative efforts between the United Nations and educational institutions. In addition, the files contain correspondence from the general public contains opinions expressed about the work of the United Nations, suggestions for United Nations activities, reactions to specific decisions made by the Secretary-General, requests for autographs, well-wishes, as well as personal endorsements from the Secretary-General.

Records in this series document activities between the Executive Office of the Secretary-General (EOSG) and the specialized agencies, programmes, funds, research and training institutes, councils, committees and organs of the United Nations system, including the following: United Nations Relief and Works Agency (UNRWA), Office of the United Nations High Commissioner for Refugees (UNHCR), Vienna International Centre (VIC), United Nations Office at Geneva (UNOG), United Nations at Nairobi (UNON), United Nations Environment Programme (UNEP), United Nations Education, Scientific and Cultural Organization (UNESCO), International Court of Justice (ICJ), World Health Organization (WHO), Joint United Nations Programme on HIV/AIDS (UNAIDS) and the United Nations Centre for Human Settlements (HABITAT). Files in the series which pertain to the United Nations Development Programme (UNDP) include records concerning the United Nations Development Group and the appointment and activities of resident coordinators and resident representatives. Series also includes records pertaining to governmental and intergovernmental organizations, including the European Union, African Union, League of Arab States, Association of Southeast Asian Nations (ASEAN), Latin American Economic System (SELA), the Caribbean Community (CARICOM), World Trade Organization (WTO), North Atlantic Treaty Organization (NATO) and the International Atomic Energy Agency (IAEA). Included are notes and reports of meetings between the Secretary-General and organization representatives; reports of conferences, meetings and activities of organizations; records documenting relations and activities between organizations; and Security Council and General Assembly documents pertaining to the work of organizations and agencies within the United Nations system. Series also contains records pertaining to Untied Nations commemorations, medals and recognition programmes, such as the International Day of Peace. Files which pertain to the Nobel Peace Prize regard Nobel Prize laureates, the United Nations' involvement with the centennial celebration of the Nobel Prizes in 2001 and the Nobel Peace Prize awarded to Secretary-General Kofi Annan in 2001. Records in the series consist of correspondence, notes, reports, statements, code cables, briefings and press releases.

Series contains records pertaining to the Office of the United Nations High Commissioner for Human Rights (UNHCR) and to human rights abuses in Cambodia, Cuba, Iran, Iraq, Kuwait, Myanmar, Rwanda and the former Yugoslavia. Files which pertain to Cambodia document negotiations between the United Nations and the Royal Government of Cambodia to establish a tribunal to try former members of the Khmer Rouge. Files which pertain to Myanmar concern the Secretary-General's good offices mandate in facilitating national reconciliation and democratization in Myanmar. Series also documents Mary Robinson's period of appointment as United Nations High Commissioner for Human Rights (1997-2002). Series also contains files on the International Criminal Tribunal for Rwanda (ICTR) and the International Criminal Tribunal for the former Yugoslavia (ICTY), which concern the trials of individuals accused of genocide, crimes against humanity and war crimes in Rwanda and the former Yugoslavia. ICTR and ICTY files include records pertaining to the appointments of prosecutors and judges to the tribunals and reports of the progress and administration of the tribunals. Also included in the series are files pertaining to the Office of the Special Representative of the Secretary-General for Children and Armed Conflict, which include records concerning the recruitment of children for armed conflict and sexual violence committed against children in the following United Nations member states: Liberia, Cote d'Ivoire, Sudan, Burundi, Uganda, Somalia, Iraq, Afghanistan, Nepal, Sri Lanka, Philippines and Colombia. Series also contains records pertaining to the New International Economic Order (NIEO) and the Secretary-General's participation in Group of Eight (G8) Summits. Series documents activities between the United Nations and governments and organizations having observer status, including Switzerland, the Palestinian Liberation Organization (PLO) and the Holy See. Records consist of correspondence, statements, notes of meetings, reports, memoranda and code cables.

Series 1092 contains records that consist of code cables, correspondence, reports of meetings, notes, memoranda, proposals, press releases and minutes of meetings. The records were generated by the Executive Office of the Secretary-General (EOSG) and document the relations between EOSG and the following departments and offices of the United Nations Secretariat: Office of Internal Oversight Services (OIOS), Office of Legal Affairs (OLA), Department of Political Affairs (DPA), Department for Disarmament Affairs (DDA), Department of Peacekeeping Operations (DPKO), Department of Economic and Social Affairs (DESA), Department of Management (DM), Department of Public Information (DPI), Department for General Assembly and Conference Management (DGACM), and the Office for the Coordination of Humanitarian Affairs (OCHA).

Documents in this series pertain to matters which have come to the Secretary-General for action or which are the products of the Secretary-General's work or authority. Files for the Department of Political Affairs (DPA) include reports on activities and proceedings of the Security Council and records documenting informal consultations between members of delegations and the Security Council. Files for the Office for the Coordination of Humanitarian Affairs (OCHA) include records pertaining to the Office of the Emergency Relief Coordinator (OERC), Office of the Iraq Programme (OIP), Office of the Humanitarian Coordinator for Iraq (UNOHCI), the United Nations Independent Inquiry Committee (IIC), as well as to earthquake, flood and tsunami relief and the International Strategy for Natural Disaster Reduction.

A key set of records consists of code cables sent to Kofi Annan from Under-Secretaries-General, Assistant Secretaries-General, Special Representatives, Special Coordinators and Special Advisers of the Secretary-General. The cables contain information about responses to crises in Timor-Leste, Kosovo, the Horn of Africa, and Lebanon where special commissions were created, special envoys were deployed and interim forces were sent. In addition, they include discussion of structural reform and added positions such as two deputy-secretary generals. The code cables also contain correspondence with the Security Council on such topics as the draft resolution of Sierra Leone and the draft peace agreement for the Democratic Republic of Congo.

Note that the series contains closed files for the following departments and offices: Office for Disarmament Affairs (ODA), Department of Administration and Management (DAM), the Office of Programme Planning, Budget and Finance (OPPBF) and the Department of Humanitarian Affairs (DHA). Series contains files for the Department of General Assembly Affairs and Conference Services (DGAACS) for the years 1997-2002.

Records in the series pertain to trouble spots in the following countries and regions: Afghanistan, Cyprus, East Timor, Kashmir, Korea, the Middle East and Western Sahara. Included in trouble spot files for Afghanistan are records pertaining to the emergence of the Taliban, reconstruction and development of the state, operations of the United Nations Assistance Mission in Afghanistan (UNAMA) and the status of women. Trouble spot files for East Timor pertain to the transitional administrations governing East Timor before its independence from Indonesia and document Sergio Vieira de Mello's service as United Nations Transitional Administrator (1999-2002). Trouble spot files for Africa include records concerning the resolution of conflict in the African Great Lakes region. Trouble spot files also pertain to ethnic and territorial conflict between Ethiopia and Eritrea and the work of the United Nations Mission in Ethiopia and Eritrea (UNMEE) in the region. Records in the series also document territorial conflict between Guyana and Venezuela. Also documented in the series are the efforts of the United Nations Mission for the Referendum in Western Sahara (MINURSO). Files associated with the Iraq invasion of Kuwait in August of 1990 concern the United Nations Special Commission (UNSCOM), United Nations Compensation Commission (UNCC), United Nations Iraq-Kuwait Observer Mission (UNIKOM) and the United Nations Monitoring, Verification and Inspection Commission (UNMOVIC). Files in the series which pertain to terrorism include records pertaining to missing persons and the taking of hostages; the Lockerbie air disaster (PANAM 103); and the development of the United Nations Global Counter Terrorism Strategy. Series also contains records pertaining to the Millennium Summit (2000) and the World Peace Summit (2000) and follow up material pertaining to the United Nations Conference on Environment and Development (1992). Records consist of correspondence, reports, notes, memoranda, code cables and United Nations press releases.