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External Relations (2007-2010)

"The records in S-1956 document interactions between the Executive Office of the Secretary-General (EOSG) and Member States; politicians; non-governmental organizations (NGOs); intergovernmental organizations (IGOs); civil, religious, private, and academic institutions; and the general public. The records mostly date from 2007 to 2010 and detail issues, primarily through correspondence, such as the United Nations' response to human rights abuses, humanitarian needs, and natural disasters; involvement in military activities and conflict resolution; political negotiations and matters related to elections; and United Nations' initiatives such as Millennium Development Goals (MDGS). They frequently document major events and efforts such as the attempts to combat piracy off the coast of Somalia; assistance provided in the aftermath of Cyclone Nargis in Myanmar and the earthquake in Haiti; armed conflict between Russia and Georgia; independence of Kosovo; the crisis in Darfur; and Millennium Development Goals (MDGs). In 2011, the EOSG adopted a new records classification scheme that contains records for the remainder of the Secretary-General's term. Records similar to those in S-1956 are also found within S-1959: Executive Office of the Secretary-General (EOSG) - Central Files (2011-2016). The records also contain: petitions; press releases; speeches and remarks made by the Secretary-General; reports; reference material; official United Nations documents; official notes; talking points; and internal correspondence and memoranda from the Secretary-General, Chef de Cabinet, and officers from the Department of Political Affairs (DPA). Incoming and outgoing correspondence include invitations to and from the Secretary-General or a member of the EOSG staff to meet with delegates and representatives of Member States and other organizations; and to participate in conferences, seminars, dinners, anniversary celebrations, and other events. They also contain requests for the Secretary-General's support for a wide variety of policies and projects, andfor assistance in dissemination of information on issues and abuses to a wider audience such as advocating the appointment of a Special Representative of the Secretary-General on violence against children, and specific requests to assist refugees created by the crises in Darfur and the conflicts between Israel and the Palestinians. In addition, some of the correspondence includes nominations for United Nations posts and endorsements of candidates by independent groups; letters of gratitude to and from the Secretary-General; letters of condolences; requests for financial assistance; congratulatory letters to newly elected or appointed individuals; and mission updates. Frequently documents attached to correspondence include lists of individuals who will attend meetings, their CVs, itineraries, background notes, and talking points. The records also contain a large number of update notes, memoranda, and reports which describe and analyse world events and provide suggestions and recommendations on the action to take; mission progress reports and after-mission reports; progress reports detailing the peace process; implementation of agreements and summaries of meetings and impressions garnered; as well as notes generated from meetings of the Secretary-General and members of the EOSG. Processing Archivist: Virginia Pastor, Alex Gelfand Volume: 116 boxes"

Secretariat Departments (2007-2010)

"The United Nations Secretariat is one of the main organs of the United Nations and organized along departmental lines, with each department or office having a distinct area of action and responsibility. Offices and departments coordinate with each other to ensure cohesion as they carry out the day-to-day work of the UN in offices and duty stations around the world. At the head of the UN Secretariat is the Secretary-General who resides in the Executive Office of the Secretary-General (EOSG). S-1953 documents the relationship between the EOSG and the departments and offices of the UN Secretariat during the tenure of Secretary-General Ban Ki-moon. The records relate to 23 departments and offices of the UN Secretariat: Office of the Deputy Secretary-General (ODSG); Department of Economic and Social Affairs (DESA); Department of Field Security (DFS); Department of General Assembly and Conference Management (DGACM); Department of Management (DM); Department of Political Affairs (DPA); Department of Peacekeeping Operations (DPKO); Department of Public Information (DPI); Department of Safety and Security (DSS); Office of Internal Oversight Services (OIOS); Office of Legal Affairs (OLA); Office for the Coordination of Humanitarian Affairs (OCHA); Office of Information and Communication Technology (OICT); Office of the High Commissioner for Human Rights (OHCHR); United Nations Office for Disarmament Affairs (UNODA); Office of the High Representative for the Least Developed Countries, Landlocked Developing Countries and Small Island Developing States (UN-OHRLLS); Office of the Special Adviser on the Prevention of Genocide (OSAPG); Office of the Special Representative on the Violence Against Children; Oil-For-Food Programme (OFFP); Peacebuilding Support Office (PBSO); United Nations office on Drugs and Crime (UNODC);United Nations Office for Partnerships (UNOP); Office at Nairobi (UNON), United Nations Office at Geneva (UNOG), and the United Nations Office at Vienna (UNOV). The series dates from 2007 to 2010 and is arranged alphabetically by department or office and therein chronologically. The records contain correspondence and memoranda documenting appointments and nominations; updates to the Secretary-General on political situations; departmental updates from Under-Secretary-Generals (USGs); reports produced by Secretariat departments and offices; legal opinions and advice from OLA; invitations and requests for meetings with the Secretary-General; meeting notes and minutes; drafts of invitations sent on behalf of the Secretary-General; drafts of press releases and statements; and reports to the General Assembly and Security Council authored by Secretariat departments and offices and submitted to the EOSG for approval by the Secretary-General. The records of DM contain files on the travel of senior officials; budgets and lists of financial contributions from Member States maintained by the Office of Programme Planning, Budget and Accounts (OPPBA); and correspondence and memoranda documenting the work of the Office of Central Support Services (OCSS) and the Capital Master Plan (CMP). They also include correspondence and memoranda pertaining to appointments and staff recruitment; financial management; and day-to-day operations of the UN Secretariat. Records related to DGACM consist of planning material for sessions and meetings of the General Assembly; requests from Member States for bilateral meetings with the Secretary-General; and daily summaries of the General Debate for the 62nd-65th sessions of the General Assembly. The DPA files contain reports of political missions; updates on international political situations; official correspondence exchanged between the Secretary-General and the Security Council; reports on activities and proceedings of formal meetings, informal consultations and private debates of the Security Council; and project proposals for the Trust Fund for Preventive Action. The DPKO records contain update notes and progress reports for the Secretary-General detailing peacekeeping operations and field missions, including the United Nations Mission in Sudan (UNMIS), United Nations Mission in Liberia (UNMIL), United Nations�African Union Mission in Darfur (UNAMID), and United Nations Organization Mission in the Democratic Republic of the Congo (MONUC). In addition, the records consist of briefings and requests for meetings with Special Envoys and Special Representatives of the Secretary-General, as well as DPKO�s recommendations for the Secretary-General�s September Programme during the General Debate of the General Assembly. S-1953 also contains OIOS reports documenting audits of Secretariat departments, offices and field missions; investigations into staff misconduct; as well as semi-annual reports on the implementation of OIOS recommendations. Other records in the series document the work on UNODA, which contain files on non-proliferation treaties; the use of chemical and biological weapons; as well as resolutions adopted by the Conference on Disarmament and reports on the work of the Advisory Board on Disarmament Matters. In addition, there are also records that document the work within the EOSG consisting of draft press statements attributable to the Spokesperson of the Secretary-General; decisions and records of discussions of the Senior Management Group (SMG), Management Committee, and Policy Committee; and the first letter of the Secretary-General sent to Heads of State. In 2011, the EOSG adopted a new records classification scheme that contains records for the remainder of the Secretary-General�s term. Records similar to those in S-1953 are also found within S-1959: Executive Office of the Secretary-General (EOSG) - Central Files (2011-2016). Processing Archivists: Virginia Pastor Volume: 86 boxes"

Deputy Secretary-General Jan Eliasson's Trips

"S-1944 contains records documenting the official travel of Deputy Secretary-General Jan Eliasson from 2012-2014. The records primarily comprise trip books containing itineraries; programme information; background about the country to be visited; biographical profiles of officials; talking points and speeches. Mr. Eliasson served as Deputy Secretary-General from 1 July 2012 to 31 December 2016. Throughout his tenure, he travelled to almost every continent in order to attend conferences and summits, and visited United Nations offices, missions and staff stationed around the world. A variety of topics are addressed in the talking points and speeches, including: peacekeeping operations in Somalia, Mali and Myanmar; the crisis in Syria; the Israeli-Palestinian peace process; climate change; and the Millennium Development Goals (MDG) and the post-2015 development agenda. The files document Mr. Eliasson's attendance at the United Nations Chief Executives Board (CEB) sessions, the 2013 European Development Days (EDD13) meeting, the World Bank/International Monetary Fund (IMF) Spring Meetings, and the United Nations Retreat on the 2014 Climate Summit held at the Greentree Estate in New York. Processing Archivist: Virginia Pastor Volume: 10 Boxes"

Chef de Cabinet Vijay Nambiar's Activities (2007-2012)

"The records in S-1941 document the daily activities of Chef de Cabinet Vijay Nambiar and primarily consist of chronological files dating from 2007 to 2012. The records detail the Chef de Cabinet�s responsibilities in serving and assisting the Secretary-General and in establishing general policy; reviewing proposals, statements and policies brought forth for attention and approval of the Secretary-General; and maintaining links with various entities within the United Nations System. The records also capture the exchange of information between members of the Executive Office of the Secretary-General (EOSG) including: the Deputy Secretary-General; Deputy Chef de Cabinet; Director for Political, Peacekeeping, and Humanitarian Affairs; Director of Communications and Head of Speechwriting Unit; and Chief of the Scheduling Office. S-1941 contains records approved by the Chef de Cabinet on behalf of the Secretary-General. These include summaries of the Secretary-General�s reports to the Security Council and General Assembly; drafts of statements attributable to the Spokesperson for the Secretary-General; correspondence and memoranda sent to heads of state, high-level officials and Permanent Representatives; and correspondence with the Presidents of the General Assembly, Security Council, Economic and Social Council (ECOSOC) as well as the heads of the Specialised Agencies. Other records include: requests to the Secretary-General for visits and meetings; invitations; daily itemized logs of incoming correspondence; briefing notes; talking points; background information for meetings and phone calls; programmes and lists of delegations for the Secretary-General�s official travel; appointments and nominations of special advisers and top echelon; and minutes from Policy Committee meetings. The records address a variety of subjects including: climate change; human rights initiatives; global health; the crisis in Syria; the Middle East peace process; Millennium Development Goals (MDGs); and UN peacekeeping operations, such as United Nations�African Union Mission in Darfur (UNAMID), United Nations Assistance Mission for Iraq (UNAMI), and United Nations Stabilization Mission in Haiti (MINUSTAH). In addition, the chronological files contain documentation about conferences and high-level meetings, including the High-Level Meeting on AIDS in New York, (8-10 June 2011); High-level Event on the Millennium Development Goals in New York, (20-22 September 2010); and United Nations Climate Change Conference in Poznan, Poland, (1-12 December 2008). The records contain invitations and thank you letters; planning and background information; and proposed scenarios. A small portion of S-1941 consists of invitations and requests for meetings sent directly to the Chef de Cabinet and Kim Won-soo, Deputy Chef de Cabinet. Processing Archivists: Matthew Aull, Corinne O�Connor, Virginia Pastor Volume: 115 boxes"

Office of the Force Commander - Logistics - Registry Files

"Series includes the Registry files of the Office of the Force Commander, Logistics from 1956 through 1967. These records were originally under UN Archives Departmental Archival Group (fonds), DAG-13/3.11, and subsequently S-0530, but were later arranged into the current series. This series contains Registry files of the Force Commander, Logistics, and includes records related to administration, operations, and regulations and orders."

Deputy Secretary-General Asha-Rose Migiro's Activities

"Series 1893 contains records detailing the daily activities of the Deputy Secretary-General and primarily consists of correspondence, invitations, congratulatory letters and chronological files. Asha-Rose Migiro assumed the Office of the Deputy Secretary-General (ODSG) on 5 February 2007 and concluded her tenure on 1 July 2012. Her chronological files consist of 49 boxes. These records provide a detailed record of Ms. Migiro's work and activities, spanning 2007-2012. The files contain information about the crisis in Syria (2011); the conflict in Sudan; the Egyptian Revolution (2011); the earthquakes in Chile and Haiti (2011); women's rights, particularly violence against women; the HIV/AIDS crisis; Iran's nuclear programme; the Israeli-Palestinian peace process; education initiatives; and climate change. There are also records pertaining to meetings of the Policy Committee, Management Committee, Security Council and the Steering Committee. In addition, there are background notes on topics of importance; programme materials for summits and conferences; briefing notes for meetings with commissioners, ministers and government officials; personnel records; planning and strategy documents for current and future UN initiatives, including the Secretary-General's Global Initiative on Education and Umoja ; and copies of notes to the Secretary-General about Ms. Migiro's meetings and travels. The chronological files also contain travel itineraries; copies of Ms. Migiro's speeches; talking points on various topics; and Q & A reference documents. There are occasional reference copies of correspondence between Secretary-General Ban Ki-moon and various government officials, as well as drafts of letters for the Secretary-General's approval and signature. S-1893 also contains three boxes of congratulatory letters sent to Dr. Asha-Rose Migiro following her appointment as Deputy Secretary-General in February 2007 from world leaders, diplomats and ministers. Ms. Migiro's corresponding thank-you letters are included. In addition, there are six boxes of invitations, dating from 2007-2008, to attend conferences, summits and events, some focused on women's rights, Africa, poverty, climate change and education initiatives. Other invitations are contained in the chronological files. Additional information about the various conferences may be found in Series 1894 (Trips). S-1893 also contains three boxes of records pertaining to the High-Level Event (HLE) on Millennium Development Goals (MDG) held at United Nations Headquarters in New York on 25 September 2008. These records include invitations to Member States, non-governmental Organizations (NGOs), and individuals in the private sector. Other records include programmes for the event and partnership events; briefings of planning meetings; and invitations for the related High-Level Meeting on Africa's Development Needs, held on 22 September 2008. Volume: 60 boxes"

Office of the Chief Administrative Officer - Registry Files

"Series S-0530 was first created to support a move these archives between UN repositories in 2000. Prior to this move all UNEF I records were found in UN Archives Departmental Archival Group (fonds), DAG-13/3.11 and included sub-series 11.1, Office of the Force Commander; and subseries 11.0.0 Chief Administrative Officer. When S-0530 was created it contained all UNEF I records. Following the move, the series was arranged into the series which are currently under AG-034, namely: S-1778 Office of the Force Commander - Liaison Office Tel Aviv - Non-Registry Files S-1777 Office of the Force Commander - Logistics - Registry Files S-1776 Office of the Force Commander - Military Personnel - Registry Files S-1775 Office of the Force Commander Operations - Non-Registry Files S-1774 Office of the Force Commander and Chief of Staff - Non-Registry Files S-1773 Office of the Chief Administrative Officer - Non-Registry Files S-0530 Office of the Chief Administrative Officer - Registry Files Series S-0530 now only contains the Registry files of the Office of the Chief Administrative Officer between 1954 and 1967. It includes correspondence, reports, meeting minutes, manuals and other records covering all aspects of the substantive and administrative work of UNEF I."

Secretary-General's Activities

"The records in S-1943 detail the daily activities of Secretary-General Ban Ki-moon from 2007 to 2016. The records are arranged chronologically and contain chronological files; schedules of daily appointments; notes of meetings and telephone conversations; talking points; invitations; messages and requests. The chronological files consist of outgoing correspondence from the Secretary-General from 2007 to 2016. The records address subjects including: climate change, chemical weapons; global health; the crisis in Syria; the Middle East peace process; Millennium Development Goals (MDGs) and the post-2015 development agenda; as well as UN peacekeeping operations, such as United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA); United Nations Operation in C�te d�Ivoire (UNOCI); United Nations Stabilization Mission in Haiti (MINUSTAH); and United Nations Interim Force in Lebanon (UNIFIL). Outgoing correspondence is addressed from the Secretary-General to heads of state and government, representatives of Member States, United Nations top echelon, Special Advisers and Special Representatives of the Secretary-General, and the Presidents of the Security Council and General Assembly. These records include: letters of appointment and extension; condolence letters sent to Member States and next of kin of deceased UN personnel; invitations to representatives of Member States for UN events; thank you letters following trips; and letters of congratulations to newly elected heads of state and government. A small portion of the chronological files contain meeting minutes of the Policy Committee of the Executive Office of the Secretary-General (EOSG), as well as signed decisions of the Secretary-General. S-1943 also contains schedules of daily appointments, which detail the Secretary-General's itinerary for daily meetings; briefings; phone conferences; and events with heads of state and government; high-level officials of governments; top echelon and senior officials of UN offices, departments, agencies and organs; and representatives of organizations. The records also include notes from the Secretary-General's meetings and telephone conversations and provide a list of participants, as well as key points raised; summaries of discussions; and follow-up actions from previous meetings. The series documents talking points created for the Secretary-General's meetings and phone conferences that provide background information on relevant political issues, as well as questions and points to be raised by the Secretary-General. Additionally, the talking points include remarks and speeches delivered at conferences, events and press encounters, including: opening remarks for the meeting with the Geneva Group (December 2013); press encounter with President Shimon Peres of Israel in Jerusalem (16 August 2013); and the Secretary-General's address to the General Assembly in New York (24 September 2013). There is a small portion of talking points prepared for the Secretary-General's bilateral meetings during the 62nd session of the General-Assembly, as well as 4 boxes of talking points prepared for the Secretary-General's trips in 2014. S-1943 contains invitations and requests from 2007 to 2011 and sent to the Secretary-General requesting his attendance at events sponsored by Member States, Non-Governmental Organizations (NGOs), the private sector, and individuals. These records include photocopies and originals of invitations as well as responses issued by the EOSG on behalf of the Secretary-General. The records also document: correspondence arranging UN representation at events the Secretary-General was not able to attend; programmes and concept papers for events; speeches delivered at events by the Secretary-General or his representative; transcripts of video messages; prefaces and introductions to UN-produced publications; correspondence exchanged between the Scheduling Office of the EOSG and event organizers; and requests for bilateral meetings. Accepted and refused invitations are arranged alphabetically and therein chronologically, while invitations issued to representatives of the Secretary-General and requests for video messages, forwards and meetings are arranged chronologically. Events documented in these records include: various model UN conferences; inaugurations of heads of state; the commemoration of Dag Hammarskjold's death (2011); World Refugee Day Nansen Lecture (2011); International Day in Memory of the Victims of the Holocaust (2010); International Day for Mine Awareness and Assistance in Mine Action (2009); UN Day Concert (2008); and the 15th Ministerial Council of the Organization for Security and Cooperation in Europe (2007). The files in S-1943 also capture daily update notes from the Political Unit of the EOSG documenting international conflicts and political situations. The update notes in S-1943 are the Secretary-General's personal copies and contain his initials, annotations and notes. There are also a small amount of code cables sent to the EOSG with updates from various UN peacekeeping operations, including the United Nations Assistance Mission for Iraq (UNAMI); Office of the United Nations Special Coordinator for Lebanon (UNSCOL); and the United Nations Assistance Mission in Afghanistan (UNAMA). Matthew Aull, Audrey Belanger, Aleksandr Gelfand, Corinne O'Connor, Emily Pagano, Virginia Pastor Volume: 159 boxes"

Secretary-General Personal

"S-1951 contains records that are personal in nature or that relate to matters of importance to the non-professional obligations of Secretary-General Ban Ki-moon. This series contains correspondence with VIPs and personal friends of the Secretary-General and includes invitations extended to him for cultural events and letters in which people express their views of the United Nations and global issues. The VIP correspondence also includes letters exchanged between the Secretary-General and former Secretary-General Kofi Annan. This series also contains official condolence letters sent by the Secretary-General to relatives and friends of recently deceased persons within the United Nations System; correspondence with Member States on the occasion of the death of persons serving with UN missions and field operations; and letters of condolence sent to heads of state after the occurrence of a natural disaster. In addition, there are also condolence letters related to the 2009 attack of the Bakhtar guest house in Kabul, Afghanistan; the 2010 earthquake in Haiti; and the 2011 terrorist attack and bombing of the UN building in Abuja, Nigeria. Other records in this series include: congratulatory messages to and well wishes for the Secretary-General upon his election and re-election to the post from colleagues, governments and the general public; holiday messages; honours and titles offered to the Secretary-General by universities and organizations; and thank you notes for gifts given to the Secretary-General. Processing Archivist: Virginia Pastor Volume: 9 boxes"

Personnel (2007-2015)

"S-1948 contains personnel records of the Executive Office of the Secretary-General (EOSG). These records include: personnel files of United Nations top echelon staff; recruitment files for senior candidates and senior posts; and memoranda and reports documenting general personnel matters and special issues. The records date from 1978 to 2016, with the bulk dating from 2007-2015. UN top echelon personnel records detail the employment history of Under-Secretary-General (USG) and Assistant Secretary-General (ASG) level posts; as well as Executive Directors; Director-Generals; Executive Secretaries; and Special Representatives of the Secretary-General (SRSG). S-1948 also contains personnel files of top echelon from the following UN offices and organs: United Nations Office at Nairobi (UNON); United Nations Development Programme (UNDP); United Nations Office on Drugs and Crime (UNODC) United National Office in Vienna (UNOV); United Nations Department of Peacekeeping Operations (DPKO); and United Nations Relief and Works Agency (UNRWA). The records of top echelon staff are arranged alphabetically and comprise: contracts and correspondence from the date of hire; letters of appointment; extension of appointments; job descriptions and vacancy announcements; terms of reference; condolence letters; recommendation letters; end of mission reports; financial disclosure forms; press releases; travel arrangements and authorization requests; speaking notes; and audit reports. Other records in S-1948 document the recruitment of senior candidates and senior posts. While senior candidates worked at the USG and ASG levels, senior posts refer to senior professional candidates at the D-1 and D-2 levels. These records include: notes of interview panels; curricula vitae; vacancy announcements; personal history forms; performance reviews; Office of Internal Oversight Services (OIOS) audit reports; as well as recommendation letters and nominations from Member States, organizations and individuals. These files also contain reports and memoranda of the Senior Review Group, an advisory body composed of senior United Nations officials at the USG and ASG levels who review and provide recommendations to the Secretary-General for selections of staff to all positions at the D-2 level. S-1948 also contains records documenting the work of the Office of Human Resources Management (OHRM), Office of the Ombudsman and Mediation Services (UNOMS) and the United Nations Staff System College (UNSSC). These records consist of memoranda and reports on management reform in OHRM; recruitment of the UN Ombudsman; and annual reports of UNOMS. A small portion of records pertains to special issues, including the status of women in the UN system and the safety and security of UN personnel through the work of the Department of Safety and Security (DSS). The records consist of memoranda that document: security standards practiced by United Nations missions and field operations; legal protection of UN and associated personnel; and incidents of hostility and violence, such as death threats, kidnappings, physical assault and theft. Processing Archivists: Matthew Aull, Audrey Belanger, Corinne O'Connor, Virginia Pastor Volume: 76 boxes"

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