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Office of the Chief Administrative Officer - Registry Files

"Series S-0530 was first created to support a move these archives between UN repositories in 2000. Prior to this move all UNEF I records were found in UN Archives Departmental Archival Group (fonds), DAG-13/3.11 and included sub-series 11.1, Office of the Force Commander; and subseries 11.0.0 Chief Administrative Officer. When S-0530 was created it contained all UNEF I records. Following the move, the series was arranged into the series which are currently under AG-034, namely: S-1778 Office of the Force Commander - Liaison Office Tel Aviv - Non-Registry Files S-1777 Office of the Force Commander - Logistics - Registry Files S-1776 Office of the Force Commander - Military Personnel - Registry Files S-1775 Office of the Force Commander Operations - Non-Registry Files S-1774 Office of the Force Commander and Chief of Staff - Non-Registry Files S-1773 Office of the Chief Administrative Officer - Non-Registry Files S-0530 Office of the Chief Administrative Officer - Registry Files Series S-0530 now only contains the Registry files of the Office of the Chief Administrative Officer between 1954 and 1967. It includes correspondence, reports, meeting minutes, manuals and other records covering all aspects of the substantive and administrative work of UNEF I."

Secretariat Departments (2007-2010)

"The United Nations Secretariat is one of the main organs of the United Nations and organized along departmental lines, with each department or office having a distinct area of action and responsibility. Offices and departments coordinate with each other to ensure cohesion as they carry out the day-to-day work of the UN in offices and duty stations around the world. At the head of the UN Secretariat is the Secretary-General who resides in the Executive Office of the Secretary-General (EOSG). S-1953 documents the relationship between the EOSG and the departments and offices of the UN Secretariat during the tenure of Secretary-General Ban Ki-moon. The records relate to 23 departments and offices of the UN Secretariat: Office of the Deputy Secretary-General (ODSG); Department of Economic and Social Affairs (DESA); Department of Field Security (DFS); Department of General Assembly and Conference Management (DGACM); Department of Management (DM); Department of Political Affairs (DPA); Department of Peacekeeping Operations (DPKO); Department of Public Information (DPI); Department of Safety and Security (DSS); Office of Internal Oversight Services (OIOS); Office of Legal Affairs (OLA); Office for the Coordination of Humanitarian Affairs (OCHA); Office of Information and Communication Technology (OICT); Office of the High Commissioner for Human Rights (OHCHR); United Nations Office for Disarmament Affairs (UNODA); Office of the High Representative for the Least Developed Countries, Landlocked Developing Countries and Small Island Developing States (UN-OHRLLS); Office of the Special Adviser on the Prevention of Genocide (OSAPG); Office of the Special Representative on the Violence Against Children; Oil-For-Food Programme (OFFP); Peacebuilding Support Office (PBSO); United Nations office on Drugs and Crime (UNODC);United Nations Office for Partnerships (UNOP); Office at Nairobi (UNON), United Nations Office at Geneva (UNOG), and the United Nations Office at Vienna (UNOV). The series dates from 2007 to 2010 and is arranged alphabetically by department or office and therein chronologically. The records contain correspondence and memoranda documenting appointments and nominations; updates to the Secretary-General on political situations; departmental updates from Under-Secretary-Generals (USGs); reports produced by Secretariat departments and offices; legal opinions and advice from OLA; invitations and requests for meetings with the Secretary-General; meeting notes and minutes; drafts of invitations sent on behalf of the Secretary-General; drafts of press releases and statements; and reports to the General Assembly and Security Council authored by Secretariat departments and offices and submitted to the EOSG for approval by the Secretary-General. The records of DM contain files on the travel of senior officials; budgets and lists of financial contributions from Member States maintained by the Office of Programme Planning, Budget and Accounts (OPPBA); and correspondence and memoranda documenting the work of the Office of Central Support Services (OCSS) and the Capital Master Plan (CMP). They also include correspondence and memoranda pertaining to appointments and staff recruitment; financial management; and day-to-day operations of the UN Secretariat. Records related to DGACM consist of planning material for sessions and meetings of the General Assembly; requests from Member States for bilateral meetings with the Secretary-General; and daily summaries of the General Debate for the 62nd-65th sessions of the General Assembly. The DPA files contain reports of political missions; updates on international political situations; official correspondence exchanged between the Secretary-General and the Security Council; reports on activities and proceedings of formal meetings, informal consultations and private debates of the Security Council; and project proposals for the Trust Fund for Preventive Action. The DPKO records contain update notes and progress reports for the Secretary-General detailing peacekeeping operations and field missions, including the United Nations Mission in Sudan (UNMIS), United Nations Mission in Liberia (UNMIL), United Nations�African Union Mission in Darfur (UNAMID), and United Nations Organization Mission in the Democratic Republic of the Congo (MONUC). In addition, the records consist of briefings and requests for meetings with Special Envoys and Special Representatives of the Secretary-General, as well as DPKO�s recommendations for the Secretary-General�s September Programme during the General Debate of the General Assembly. S-1953 also contains OIOS reports documenting audits of Secretariat departments, offices and field missions; investigations into staff misconduct; as well as semi-annual reports on the implementation of OIOS recommendations. Other records in the series document the work on UNODA, which contain files on non-proliferation treaties; the use of chemical and biological weapons; as well as resolutions adopted by the Conference on Disarmament and reports on the work of the Advisory Board on Disarmament Matters. In addition, there are also records that document the work within the EOSG consisting of draft press statements attributable to the Spokesperson of the Secretary-General; decisions and records of discussions of the Senior Management Group (SMG), Management Committee, and Policy Committee; and the first letter of the Secretary-General sent to Heads of State. In 2011, the EOSG adopted a new records classification scheme that contains records for the remainder of the Secretary-General�s term. Records similar to those in S-1953 are also found within S-1959: Executive Office of the Secretary-General (EOSG) - Central Files (2011-2016). Processing Archivists: Virginia Pastor Volume: 86 boxes"

Secretary-General Personal

"S-1951 contains records that are personal in nature or that relate to matters of importance to the non-professional obligations of Secretary-General Ban Ki-moon. This series contains correspondence with VIPs and personal friends of the Secretary-General and includes invitations extended to him for cultural events and letters in which people express their views of the United Nations and global issues. The VIP correspondence also includes letters exchanged between the Secretary-General and former Secretary-General Kofi Annan. This series also contains official condolence letters sent by the Secretary-General to relatives and friends of recently deceased persons within the United Nations System; correspondence with Member States on the occasion of the death of persons serving with UN missions and field operations; and letters of condolence sent to heads of state after the occurrence of a natural disaster. In addition, there are also condolence letters related to the 2009 attack of the Bakhtar guest house in Kabul, Afghanistan; the 2010 earthquake in Haiti; and the 2011 terrorist attack and bombing of the UN building in Abuja, Nigeria. Other records in this series include: congratulatory messages to and well wishes for the Secretary-General upon his election and re-election to the post from colleagues, governments and the general public; holiday messages; honours and titles offered to the Secretary-General by universities and organizations; and thank you notes for gifts given to the Secretary-General. Processing Archivist: Virginia Pastor Volume: 9 boxes"

Office of the Deputy Special Representative of the Secretary-General for Governance and Stabilization

S-1118 contains the records of the Office of the Deputy Special Representative of the Secretary-General for Governance and Stabilization. Records consist of minutes of meetings with the heads of United Nations agencies, progress reports produced by the National Recovery Committee (NRC), Memoranda of Understanding, and press releases, reports, and correspondence regarding the meetings of the Development Partnership Committee (DEPAC).

Military - Planning, strategy - Analysis of current mission capacity

The title of S-1831 was drawn from the function series PKH.MIL004 from the “Peacekeeping Headquarters Retention Schedule,” v. 2, August 2011, Department of Peacekeeping Operations (DPKO) and Department of Field Support (DFS).

S-1831 contains records documenting the planning for and analysis of deployed military capacity of peacekeeping operations, transition and exit operations in peacekeeping missions, and the liquidation of missions.

Records relating to deployment consist of plans of deployment phases; status and update reports of air, maritime and ground assets; strength reports; and memoranda and communications regarding a mission’s military reinforcement requirements. S-1831 also contains records relating to air operations in peacekeeping missions, and these document tasks and plans of mission air units; mission activities at airports and airfields; meetings between parties on the use of air power; and the procurement and utilization of helicopters by the mission. Also included are records pertaining to mission-specific operations of the United Nations Standby Force, and deployment of rapid reaction forces in specific missions and/or regions.

S-1831 also contains records pertaining to the expansion and reconfiguration of deployed missions. These include reports and memoranda analyzing options for the future presence of the mission and implications of different expansion scenarios. There are also plans for the disengagement of military operations in the mission area, outlines and briefs on the withdrawal of assets and personnel from the mission area, and technical documents relating to the liquidation of the mission.

United Nations Mission for the Referendum in Western Sahara (MINURSO)

Records include: summaries of visits by the DPKO Planning Team to MINURSO in 1994 and 1995; papers describing the logistical concepts and implications of the repatriation and referendum phases of the mission; briefs and tables on the downsizing of the military component; and maps of Western Sahara depicting Force deployment. Records relating to the implementation plan of the settlement proposals put forth by the Secretary-General concern the military, logistics, and operational aspects of the plan, and they detail the deployment, transition, referendum, and post-referendum phases of the plan; composition and tasks of military units during phases; size and composition of disputing parties; operational time lines; and the operational environment. Records pertaining to air support in MINURSO include outlines describing air operations, including aerial surveillance and verification, transport of troops and Military Observers, and casualty evacuations; correspondence concerning flights over Algerian territory; memoranda on helicopter support; and maps depicting air deployment and landing points.

UNAVEM I, UNAVEM II, and UNAVEM III
Records concerning operations and logistics consist of monthly reports providing operational updates on activities in various regions in Angola; briefs on the composition, mission, and deployment of the Rapid Reaction Force; and outlines describing the downsizing, withdrawal, and liquidation of military forces. Weekly logistics reports and minutes of logistics implementation meetings cover deployment; supply and fuel stores; ground and air transport activities and transport equipment; infrastructure and engineering projects; and medical operations. There are also updates on the status of the UNAVEM III Implementation Plan and the state of readiness of UNAVEM III infantry units.

United Nations Assistance Mission for Rwanda (UNAMIR)
Records include maps produced by the Department of Public Information (DPI) of UNAMIR deployment throughout Rwanda from May 1994 to February 1996; a draft of the UNAMIR Operations and Support Instruction directives, which describes liquidation policies and procedures for all civilian and military elements of the mission; a brief on possible scenarios for the expansion of UNAMIR, dating from June 1994; and staff planning directives on liquidation, which include schedules and tasks. There are also executive summaries prepared by the DPKO Field Administration and Logistics Division (FALD), which note air, land, and naval movements and transport; medical, logistics, and engineering support; and drawdown and liquidation developments. Attached to the executive summaries are weekly logistics reports detailing procurement matters; ration requests; the status of service contracts; and communications support.

United Nations Truce Supervision Organization (UNTSO)
Records include summaries of security meetings; reports by the Chief of the Observer Group, Egypt (COGE) (an outstation); briefs on the streamlining of UNTSO operations; and briefs on political Islam and the peace process. Monthly reports on UNTSO military, political, and administrative activities sent to DPKO headquarters also describe strength levels and operational deficiencies; activities at UNDOF outstations; and activities of the Chief of Staff. Records relating to security describe unrest related to Palestinian rule in the Gaza Strip, beginning in 1994; fatalities caused by the occupying forces, and among the Israeli military staff and civilians; updates on hostages held in countries in the region; harassment and attacks against UNTSO and UN agency personnel; and violations of UN premises.

United Nations Disengagement Observer Force (UNDOF)
UNDOF records consists of reports on inspections carried out by UNDOF personnel in the Area of Limitation (AOL); UNDOF reports of violations in the Area of Separation (AOS); chronologies of military events in the UNDOF mission area; reports on battalion deployment; and summaries of meetings between the UNDOF Force Commander and government officials of the Syrian Arab Republic. Information summaries provide figures on military, civilian, and shepherd violations; ground and construction activity; air activity; and small arms fire. Periodic reports submitted to DPKO headquarters by the UNDOF Force Commander in Damascus note activities in the Syrian Golan, such as - inspections of the Area of Limitation (AOL); violations of the Agreement on Disengagement, signed 31 May 1974, in the Alpha Side and Bravo Side, such as shootings, overflights, and ground incursions; minefield activity; and patrolling.

United Nations Interim Force in Lebanon (UNIFIL)
Records consist of summaries of meetings between the UNIFIL Force Commander and Lebanese Army officials, and between the UNIFIL Force Commander and officials of the Israeli Defense Forces (IDF); reports of incidents and statistics on clashes between the armed elements (AE) and the Israeli Defense Forces (IDF) and the de facto forces (DFF); summaries of changes in UNIFIL deployment; deployment maps; lists of positions of the Israeli Defense Forces (IDF), the de facto forces (DFF), and the South Lebanon Army (SLA) in the UNIFIL area of interest; briefs on the reduction and streamlining of Force strength; memoranda on the operations of armoured personnel carriers (APC) in the UNIFIL mission area; and outlines and reviews of security arrangements.

United Nations Iraq-Kuwait Observation Mission (UNIKOM)
UNIKOM records encompass weekly and monthly reports detailing ground and air monitoring of the Demilitarized Zone (DMZ), violations in the DMZ committed by Iraq and Kuwait, and UNIKOM’s investigations of Iraqi and Kuwaiti complaints; summaries of meetings between the UNIKOM officials and Iraqi officials from the Ministry of Defence and Ministry of Foreign Affairs; and deployment maps. Briefs and memoranda are included, covering organization, composition, and deployment of UNIKOM; maritime capability of UNIKOM and the movement of Iraqi ships in the estuary Khawr ‘Abd Allah; UNIKOM’s use of ground surveillance radar; appointments to mission posts; and relations between UNIKOM and the Iraqi Border Police. There is also a Contingency Plan for the Reinforcement of UNIKOM dating from 1992, called Plan Locksmith, which was to be enacted in the event of threat to the security of UNIKOM personnel or property. Additionally, there is a plan for the liquidation and asset disposal of UNIKOM dated from 2003.

United Nations Observer Mission in Georgia (UNOMIG)
Records pertain largely to planning and expansion of the mission. They include summaries of DPKO-held meetings on planning and expansion, covering areas such as the concept of operations, and the need for personnel, equipment, and vehicles; summaries of meetings held between United Nations officials and Georgian and Abkhaz authorities on the expansion of UNOMIG; figures on the provision of Military Observers for the expansion of UNOMIG; and briefs on the participation in the operational aspects of UNOMIG by Member States, including the United States, Russia, and Cuba. In addition to these records, there are briefs and progress reports on deployment and operations of the Civilian Police; briefs on the relations between UNOMIG and the peacekeeping force of the Commonwealth of Independent States (CIS); political addresses on the situation in Georgia made to the Security Council by Permanent Representatives; summaries of meetings held between United Nations officials and Russian officials on the Agreement on a Ceasefire and a Separation of Forces signed on 14 May 1994; and comments and analyses of the 14 May 1994 ceasefire agreement.

Haiti
Included are records pertaining to operations in several peacekeeping missions in Haiti, namely, the United Nations Mission in Haiti (UNMIH), the United Nations Support Mission in Haiti (UNSMIH), the United Nations Transition Mission in Haiti (UNTMIH), and the United Nations Civilian Police Mission in Haiti (MIPONUH). These records include outlines and tables detailing the medical support provided; outlines providing figures for adjustments in Force deployment, and on the Force structure of UNMIH; Force Operation Orders for UNMIH and UNSMIH detailing threats to the Government of Haiti (GOH) and to a secure and stable environment, plan tasks and execution, and the Force Commander’s intent; the UNTMIH Military Campaign Plan; assessments of the future of UNMIH and future peacebuilding activities in Haiti; and maps depicting developments in Force liquidation. Records on air operations in Haiti include code cables, briefs, and memoranda on the transport of non-UN personnel on UN aircraft, and Member States’ contributions of helicopters to the mission.

Additional records contained in S-1831 include: a briefing about the logistical requirements and capabilities of the United Nations Operation in Somalia II (UNOSOM II) dated 2 March 1993; briefs on the withdrawal and exit strategy for troops in the United Nations Operation in Burundi (ONUB); briefing papers about military contingency planning of the United Nations Protection Force (UNPROFOR) in Bosnia and Herzegovina, particularly in Srebrenica and Tuzla; briefs on the strength and operational situation of the United Nations Good Offices Mission in Afghanistan and Pakistan (UNGOMAP); statistics and identifying information for aircraft in operation in the United Nations Military Observers in India and Pakistan (UNMOGIP) and in peacekeeping missions in the Middle East; and an Operation Order for the withdrawal of the Military Component of the United Nations Transitional Authority in Cambodia (UNTAC).

Legal - Legal agreements development and review

The title of S-1840 was drawn from the function series Legal (PKH.LEG) from the “Peacekeeping Headquarters Retention Schedule,” v. 2, August 2011, Department of Peacekeeping Operations (DPKO) and Department of Field Support (DFS).

Records in S-1840 relate to DPKO headquarters and peacekeeping mission legal matters and agreements. The records primarily consist of mission-specific legal documents, including: Status of Forces Agreements (SOFAs), Status of Mission Agreements (SOMAs), Memoranda of Understanding (MOUs), and Rules of Engagement (ROE). Also included are records relating to the development of agreements, and model agreements.

Status of Forces and Status of Mission Agreements between the United Nations and the governments of countries hosting peacekeeping missions address such areas as: the international status of the peacekeeping mission; civil and criminal jurisdiction of mission personnel; mission use of premises; freedom of movement and use of roads, airfields, and waterways by mission personnel; wearing of uniforms and civilian dress by mission personnel; possession and carrying of arms by mission personnel; travel by mission personnel to and from the host country; local recruitment of mission personnel; facilities for mission contractors; and privileges and immunities granted to mission personnel.

Also included are Memoranda of Understanding between the United Nations and mission host countries, as well as MOU between the United Nations and United Nations Member States. Memoranda of Understanding cover various topics, including: security of United Nations premises in the host country; provision of standby arrangements by Member States; transport of personnel, logistical supplies, and equipment through Member State territories; mission support provided to judicial, police, and electoral institutions in the host country; relations between the mission and countries neighbouring the host country; cost-sharing; and relations between DPKO and United Nations agencies with regard to mission operations. There are also Letters of Assist (LOA) in which Member States and host countries agree to provide a peacekeeping mission with support, such as equipment and transportation. Other legal agreements included cover such topics as: expansion of the mission mandate; temporary ceasefire and cessation of hostilities between parties in conflict; establishment of mission liaison offices; and the contribution of equipment and personnel to a mission.

Rules of Engagement (ROE) provided specific guidance on the use of force within the mission area to military commanders at all levels of a peacekeeping mission. They also address the use and carriage of weapons, and civil actions permitted by military personnel in the mission area. Procedures on warning, firing, search, and apprehension are also detailed.

The files also contain drafts, revisions, and amendments to legal documents; briefs and correspondence from the Legal Counsel and the Office of Legal Affairs detailing opinions on mission-related matters; correspondence with Members States regarding the development and review of legal agreements for peacekeeping operations; and code cables exchanged between the Under-Secretary-General for Peacekeeping and Special Representatives of the Secretary General (SRSG). In addition, the files contain records relating to mission use of host country property and premises, such as: lease agreements; and memoranda concerning rental fees, property condition and damage.

Security

The title of S-1888 was drawn from the function series Safety Management (PKH.SAF), Security Management (PKH.SEC), and Security Sector Reform (PKH.SSR) from the “Peacekeeping Headquarters Retention Schedule,” v. 2, August 2011, Department of Peacekeeping Operations (DPKO) and Department of Field Support (DFS).

Records primarily consist of memoranda, code cables, and reports on: security incidents, such as seizure of weapons from mission troops, attacks on mission troops and personnel, and violations of mission freedom of movement; health and safety issues, such as control of infectious diseases; and assessments of the security situation in mission areas of responsibility, based on military activity, criminality, civil disobedience, availability of arms, socio-economic factors, and effectiveness of law enforcement institutions. Also present are mission-specific security plans. There are also DPKO-produced standard operating procedures, “Headquarters Crisis Response in Support of DPKO-led Field Missions,” and “Crisis Management in DPKO-led Missions.” The SOPs outline procedures concerning basic and complex crisis response and the responsibilities of DPKO senior management to crisis situations.

There are also memoranda, code cables, and reports related to hostage crises. These are accompanied by lists of hostages giving information such as their locations and nationalities. There are also records concerning the May 2000 hostage-taking of approximately 500 United Nations Mission in Sierra Leone (UNAMSIL) personnel by the Revolutionary United Front (RUF); these detail the participation of President of Liberia Charles Taylor in the hostage negotiations, and give updates on the security situation and military activity in locations where hostages were held.

One file focuses on the Special Battalion for Security in the United Nations Mission of Observers in Tajikistan (UNMOT), an integrated Tajik Government / United Tajik Opposition (UTO) military unit that was established to provide security for United Nations personnel. The file contains: a training program for the battalion, memoranda on recruiting battalion trainers from Member States, and rules and regulations for the battalion.

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