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Coordination, partnership: Regional economic commissions, funds and programmes, and specialized agencies

The records in S-1915 contain agency files which document the coordination of projects and partnerships between the Office of Technical Co-operation (OTC) and the United Nations regional economic commissions, funds and programmes, and specialized agencies. The bulk of the records date from 1973 to 1978 and detail the planning and execution of technical assistance projects in developing countries. The records are arranged alphabetically and include draft project documents, correspondence, memoranda, progress reports, and mission reports.

Regional Economic Commissions

The records of the UN regional economic commissions contain requests for large-scale technical assistance projects in the regions of Africa, Asia, the Middle East, Latin America and Europe and include draft project documents, correspondence, memoranda, and reports prepared by regional advisors. Project documents were official proposals that outline project objectives, work plans, budgets, and other information relating to project implementation. The files contain records of the Economic Commission for Africa (ECA), Economic and Social Commission for Asia and the Pacific (ESCAP), Economic Commission for Asia and the Far East (ECAFE), Economic Commission for Latin America (ECLA), Economic Commission for Europe (ECE), and the Economic Commission for Western Asia (ECWA).

The regional economic commissions served as the executing agency for regional projects financed by the Regular Programme, the United Nations Development Programme (UNDP) or the United Nations Fund for Population Activities (UNFPA). Projects executed by regional economic commissions include a 1978 Workshop on Budget Reclassification and Budget-Plan Harmonization in Western Asia (ECWA) and the Regional Population Programme for Latin America (ECLA). While some projects were jointly executed, such as On-the-Job Training in Integrated Rural Development for Countries of the ESCAP Region (ESCAP/OTC) and a Training Workshop on Estimates of National Accounts at Constant Prices (ECWA and the Regional Institute for Training and Research in Statistics for the Near East, Baghdad), all regional projects executed independently by the OTC or the UN specialized agencies were also sent to the regional economic commissions for review.

S-1915 contains draft project documents, job descriptions for regional advisors, memoranda and correspondence between the geographic branches of the OTC and the Technical Assistance Units of the regional economic commissions on project funding, and comments on regional advisors’ reports. These records also include progress reports and mission reports prepared by regional advisors and submitted for review to the OTC and the regional economic commissions. The regional economic commissions were responsible for assigning regional advisors who participated in seminars, gave lectures at regional institutes and provided short-term advice to country governments on technical assistance projects in the field. Progress reports and mission reports identify project objectives and work plans, detail activities undertaken by regional advisors during each phase of the project, offer conclusions and make recommendations for the project’s future.

Funds, Programmes and Specialized Agencies

The records in S-1915 also provide information on the coordination between the OTC and the UN funds, programmes and specialized agencies to implement country and regional technical assistance projects. The files contain records of: the United Nations Development Programme (UNDP), United Nations Environmental Programme (UNEP), United Nations Fund for Population Activities (UNFPA), United Nations International Children’s Fund (UNICEF), United Nations Industrial Development Organization (UNIDO), Food and Agriculture Organization (FAO), International Bank for Reconstruction and Development (IBRD), International Civil Aviation Organization (ICAO), International Labour Organization (ILO), United Nations Educational, Scientific and Cultural Organization (UNESCO), and the World Health Organization (WHO).

The OTC reviewed all project proposals for which a UN fund, programme or specialized agency served as an executing agency including: the Development of the Aguán Valley in Honduras (UNDP); an Agricultural Planning and Marketing project in Ecuador (FAO); the establishment of Technical Education, Vocational and Management Training in Indonesia (IBRD); a regional project on the Potential Contribution of Aviation to African Economies (ICAO); and a Maternal and Child Health and Family Planning project in Afghanistan (WHO). Projects were also executed in the fields of agricultural and rural development, population, transport, tourism, education, and health.

The records contain project documents, correspondence and memoranda exchanged between the OTC, UNDP Resident Representatives, the substantive offices of DESA, and the funds, programmes and specialized agencies. Memoranda and correspondence document the implementation of country and regional projects, project financing, and contain comments on project documents and reports. Other files contain progress reports and mission reports which were authored by technical experts and submitted to the OTC for review.

Division of Administration and Management

S-1061 consists of records from various parts of the Division of Administration and Management, including the Board of Inquiry (BOI) Unit, the subject files of the Administrative/Legal Officer Mtshana M. Ncubem, and files from the UNAMIR office in Nairobi.

The legal subject files include: contracts; lease agreements; memoranda of understanding (MOU); correspondence; notes; and purchase orders. Among the subjects included are: the accommodations of Military Observers and Civilian Police; the rental of vehicles and office space; claims made for damages to property and unpaid bills; and construction and renovation work.

The BOI Unit records include reports of the Headquarters Board of Inquiry and case files of the Board of Inquiry. Case files are arranged in numerical order and may contain lists of summary disposal cases, convening orders, incident reports, Military Police Investigation Reports (MPIR), Civilian Police Investigation Reports, damage/discrepancy reports, motor vehicle accident reports, sketches and photographs of crime/accident scenes, autopsy reports, witness statements, and other evidence submitted to the BOI.

S-1061 also contains correspondence and subject files from the Office of the Chief of Administration. Correspondence consists of situation and logistics reports; UNAMIR budget submissions; and reports from Brown and Root Services Corporation. Subject files include records pertaining to: the International Commission of Inquiry (ICOI) for Rwanda; UNAMIR’s repair of buildings; security; and Status of Mission Agreements (SOMA).

The documents from the UNAMIR office in Nairobi include correspondence between UNAMIR and United Nations headquarters in New York as well as the president and ministers of Rwanda. Also present are internally- and externally-produced reports about the Rwandan crisis (including some by Amnesty International and the InterAfrica Group). Finally, there are summaries, agendas and correspondence pertaining to conferences and meetings held about the political and military situation in Rwanda (including the Bujumbura Conference Plan of Action on Assistance to Refugees, Returnees and Displaced Persons in the Great Lakes Region (1996) and the Joint Zaire/United Nations Commission on the Situation in the Rwandan Refugee Camps in Zaire). Publications found in this series have been removed to ARMS’s reference library.

Publications from the UNAMIR Office in Nairobi:

  • COMMISSION INTERNATIONALE D’ENQUÊTE SUR LES VIOLATIONS DES DROITS DE L’HOMME AU BURUNDI DEPUIS LE 21 OCTOBRE 1993, Rapport final, 1994.
  • CONFÉRENCE DES ÉVÊQUES CATHOLIQUES DU RWANDA, Recueil des lettres et messages de la Conference des Evêques Catholiques du Rwanda publiés pendant la période de guerre (1990-1994), Secrétariat de la Conférence des Evêques Catholiques du Rwanda, 1995, Kigali.
  • DE BEER Daniel, Les poursuites pour crime de génocide et crime contre l’humanité: fondements juridiques, Editions R.C.N, Rwanda, 1995.
  • DE BEER Daniel, The prosecutions for crime of genocide and crime against humanity : legal basis, Editions R.C.N, Rwanda, 1995.
  • DIALLO, Toumani Djime, Le problème du Nord malien, 1ère partie : La maladroite intrusion du parlement européen, Le Démocrate malien, édition spéciale, Edition Mundekera, janvier 1995, Bamako.
  • HAUT COMMISSARIAT DES NATIONS UNIES POUR LES REFUGIES, Les réfugiés dans le monde, en quête de solutions, Editions La Découverte, 1995, Paris.
  • JOINT EVALUATION OF EMERGENCY ASSISTANCE TO RWANDA, The international response to conflict and genocide : lessons from the Rwanda experience, Synthesis report, David Milwood, Editor, Copenhagen, 1996.
  • MISSION DE LA BANQUE MONDIALE, Évaluation du programme de rapatriement et de réinstallation des réfugiés rwandais, Banque Mondiale, 1995, Kigali.
  • NATIONS UNIES, Les Nations Unies et la situation en Haiti, Mars 1995, Département de l’Information des Nations Unies, New York 1995.
  • RÉPUBLIQUE DU MALI, Livre Blanc sur le Problème du Nord du Mali, 1994, Bamako.
  • RÉPUBLIQUE RWANDAISE, Accord entre le gouvernement de la République Rwandaise et le front patriotique rwandais sur le retour et la réinstallation dans leurs biens des personnes déplacées de guerre et sur l’administration de la zone démilitarisée, Kinihira, 1993, deux exemplaires.
  • REPUBLIC OF RWANDA, Agreement between the government of the republic of Rwanda and the Rwandese patriotic front on the return and the resettlement of the war displaced persons in their prop and the administration of the demilitarized zone, Kinihira, 1993.
  • U.S. COMMITTEE FOR REFUGEES, Transition in Burundi, The context for a homecoming, Issue paper, September 1993, American Council for Nationalities Service, 1993.
  • UNDP, Conférence de table ronde pour la République rwandaise, Rapport de la conférence, Genève, 1995.
  • UNITED NATIONS, The United Nations and the situation in Rwanda, April 1995, Department of Public Information, New York, 1994.
  • UNITED NATIONS, United Nations Peace-Keeping, Update May 1994, Department of Public Information, New York, 1994.
  • UNITED NATIONS, United Nations Peace-Keeping, Update December 1994, Department of Public Information, New York, 1994.

Coordination, partnership: Partnered project planning, Member States

The records in S-1905 document regional project coordination and partnerships between the Technical Assistance Administration and United Nations Member States. The function of S-1905 is derived from DESA.DEV.018 of the retention schedule of the Department of Economic and Social Affairs (DESA), dated 21 January 2013.

Included in S-1905 are records of the Office for Latin America (OLA) from the Programme Division of the Technical Assistance Administration (TAA). The OLA was located in Santiago, Chile and coordinated its activities with a branch office in Mexico City that was established in 1956. The TAA’s Programme Division was headquartered in New York.

S-1905 records date primarily from 1956 through 1959 when Mr. Bruno Leuschner served as the Director of the OLA. The Mexico City Office was staffed by Carlos S. Vegega during this period and coordinated technical assistance activities in countries throughout Mexico, Central America and the Caribbean.

The OLA coordinated projects through the employment of technical experts and consultants. The governments of Latin American countries made requests in consultation with their government ministries to the TAA. After a detailed process to gain approval, requests were funded under the Regular or Expanded Programme and a technical expert was recruited and deployed.

Experts undertook a wide variety of projects in social welfare, economic development and public administration and were tasked with conducting studies, making recommendations, and implementing specific advancements and reforms within the parameters of the project. For example, experts carried out community development among Andean Indians in South America; studies of refrigeration for slaughtered cattle and meat products; economic surveys; studies and recommendations for railroad construction and traction; the development of the pharmaceutical industry, including penicillin manufacturing in Chile, the management of natural resources; deep sea diving and shipwreck salvage operations; low-cost housing; rehabilitation of the physically handicapped; and training in hotel management.

Experts also advised Latin American countries on improving the efficiency of government functions in the fields of public administration, budget and tax administration, and fiscal policy. Some projects focused on updating and negotiating outdated government laws and industry regulations.

The records consist of: job descriptions outlining the project aims and the responsibilities of the technical expert; terms of reference letters sent to experts orienting them to the project once they arrived in the country; telegrams sent and received by the Office for Latin America; and draft legal agreements between the United Nations and governments of Latin American countries soliciting experts for country-specific studies and projects. Memoranda and correspondence document: the recruitment of technical experts; relations between experts and the government, industry professionals and professional organizations; comments on the expert’s progress and final reports; and the funding of projects.

The files also contain progress reports authored by technical experts and submitted to the Office for Latin America. The progress reports describe the objectives of the project; the political, social, economic climate of the country; activities undertaken during the phases of the project. They also cover experts’ tours of remote areas, observations of local populations, and the state of local manufacturing facilities, social service facilities, chemical plants, and mines. In addition, the progress reports served as an opportunity for experts to ask for advice on how to handle an unexpected situation, which would be received by a TAA official and passed along the appropriate channels.

The series also includes technical experts’ final reports of projects, as well as preliminary and draft reports. The final reports include discussions of: the state of a particular industry or professional field; the condition of machinery being used; the quality and type of raw materials; and deficiencies in administration. In addition, final reports provide recommendations such as the adoption or improvement of government laws and regulations, and improvements towards efficiency and productivity for industrial development. Final reports contain tables, graphs, statistics and other supporting data and, depending on the technical assistance offered, may include annexes and appendices of large-scale mechanical, engineering, and architectural designs. Maps and sketches of geographical areas under study are also included as annexes.

At the conclusion of a project, the final reports were required to be approved by the concerned substantive departments. For example, the final report on Chemical Industries in Peru, “Aspects of the Development of the Heavy Chemical Industry in Peru,” would need to be approved by the Economic Commission for Latin America (ECLA) and the Bureau of Economic Affairs, Headquarters before it was produced and formally submitted to the Government.

Upon approval final reports were forwarded to United Nations headquarters and presented to the government. Sometimes reports were rejected by the TAA because they did not fall under the experts’ terms of reference in order to be accepted as a final report. Reasons for rejection include: inaccuracies; subjective recommendations; or statements that run against the U.N. policy or would be objectionable to the government.

Comprehensive Programme
S-1905 also contains records of the Office for Latin America’s Comprehensive Programme documenting coordination and management of technical experts’ active or proposed projects for a particular country or region in Latin America. The records primarily consist of project submission forms, correspondence, and job descriptions. These records include correspondence between Mr. Bruno Leuschner, Director of the Office for Latin America, and Mr. Carlos S. Vegega of the Mexico City Office; experts in the field; Resident Representatives; and representatives of governments throughout Latin America.

Correspondence also covers the recruitment of technical experts and the extension of their contracts; the development of project objectives; and the financing of projects. The files also include country requests for technical assistance and annual country-specific evaluations of technical assistance programmes.

Technical Assistance Projects Files - Development Planning Advisory Branch

The series consists of records which deal with the origination, formulation, execution and evaluation of the relevant projects. The types of records include any of the following: proposals, preparatory documentation, agreements, plans of operation and various reports such as progress, technical, mission, evaluation, etc. There are also departmental supporting documents which comprise background data, guidelines, studies, terms of reference and other relevant papers that bear elements further elucidating project activities. The department which is responsible for providing the necessary advisory services and assistance to the governments of developing countries and countries with economies in transition to strengthen their national capacities has been re-organized several times under the following names:
Dept. of Economic Affairs, ca 1946-1954
Dept. of Economic and Social Council, ca 1955
Technical Assistance Administration, ca 1955-1958
Dept. of Economic and Social Affairs, ca 1955-1978
Office of Technical Co-operation, ca 1967-1977
Dept. of International Economic and Social Affairs, ca 1979-1993
Dept. of Technical Co-operation for Development, ca 1979-1993
United Nations Centre on Transnational Corporations, ca 1985-1993
Dept. for Policy Co-ordination and Sustainable Development, ca1994-1997
Dept. for Economic and Social Information and Policy Analysis, ca 1994-1997
Dept. for Development Support and Management Services, ca 1994-1997
Dept. of Economic and Social Affairs, ca 1998 up to present.
To preserve their identity, the records of the various technical assistance projects are maintained according to their provenance, i.e. the actual name of the organizational element which originated the records forms a part of the series title.Accession numbers - 76/181; 77/121; 78/120; 78/122; 78/157; 86/40; 86/76; 86/165; 86/245; 86/247; 87/169; 88/102; 88/260; 89/48; 89/115; 89/159; 89/167; 90/179; 90/180; 90/181; 90/182; 90/187; 91/0122; 92/0013; 92/0014; 92/0045;

Technical Assistance Projects Files - Asia and Pacific Branch

The series consists of records which deal with the origination, formulation, execution and evaluation of the relevant projects. The types of records include any of the following: proposals, preparatory documentation, agreements, plans of operation and various reports such as progress, technical, mission, evaluation, etc. There are also departmental supporting documents which comprise background data, guidelines, studies, terms of reference and other relevant papers that bear elements further elucidating project activities. The department which is responsible for providing the necessary advisory services and assistance to the governments of developing countries and countries with economies in transition to strengthen their national capacities has been re-organized several times under the following names:
Dept. of Economic Affairs, ca 1946-1954
Dept. of Economic and Social Council, ca 1955
Technical Assistance Administration, ca 1955-1958
Dept. of Economic and Social Affairs, ca 1955-1978
Office of Technical Co-operation, ca 1967-1977
Dept. of International Economic and Social Affairs, ca 1979-1993
Dept. of Technical Co-operation for Development, ca 1979-1993
United Nations Centre on Transnational Corporations, ca 1985-1993
Dept. for Policy Co-ordination and Sustainable Development, ca1994-1997
Dept. for Economic and Social Information and Policy Analysis, ca 1994-1997
Dept. for Development Support and Management Services, ca 1994-1997
Dept. of Economic and Social Affairs, ca 1998 up to present.
To preserve their identity, the records of the various technical assistance projects are maintained according to their provenance, i.e. the actual name of the organizational element which originated the records forms a part of the series title.

Technical Assistance Projects Files - Energy Branch

The series consists of records which deal with the origination, formulation, execution and evaluation of the relevant projects. The types of records include any of the following: proposals, preparatory documentation, agreements, plans of operation and various reports such as progress, technical, mission, evaluation, etc. There are also departmental supporting documents which comprise background data, guidelines, studies, terms of reference and other relevant papers that bear elements further elucidating project activities. The department which is responsible for providing the necessary advisory services and assistance to the governments of developing countries and countries with economies in transition to strengthen their national capacities has been re-organized several times under the following names:
Dept. of Economic Affairs, ca 1946-1954
Dept. of Economic and Social Council, ca 1955
Technical Assistance Administration, ca 1955-1958
Dept. of Economic and Social Affairs, ca 1955-1978
Office of Technical Co-operation, ca 1967-1977
Dept. of International Economic and Social Affairs, ca 1979-1993
Dept. of Technical Co-operation for Development, ca 1979-1993
United Nations Centre on Transnational Corporations, ca 1985-1993
Dept. for Policy Co-ordination and Sustainable Development, ca1994-1997
Dept. for Economic and Social Information and Policy Analysis, ca 1994-1997
Dept. for Development Support and Management Services, ca 1994-1997
Dept. of Economic and Social Affairs, ca 1998 up to present.
To preserve their identity, the records of the various technical assistance projects are maintained according to their provenance, i.e. the actual name of the organizational element which originated the records forms a part of the series title.

Accession numbers - 80/0026; 84/0082; 84/0123; 84/0124; 84/0125; 84/0126; 84/0130; 84/0203; 84/0204; 84/0205; 84/0231; 86/0249; 87/0206; 91/0121; 91/0140; 2001/0187-0001; 2001/0187-0002; 2001/0187-0003; 2001/0187-0004; 2001/0187-0005; 2001/0187-0006; 2001/0187-0007

Office of the Force Commander - Boundary Demarcation Commission

Series documents the United Nations Iraq-Kuwait Boundary Demarcation Commission's (IKBDC) mapping of the Iraq-Kuwait border and implementation of the demilitarized zone (DMZ) along this frontier following the 1991 Persian Gulf War. Subjects covered include land survey, mine clearance, procurement of equipment, engineering, contracting, security, and coordination with UNIKOM. Document types include notes verbales, inter-office memoranda, press releases, minutes of meetings with government authorities, committee on contracts meeting minutes, operations briefs, progress reports, timelines, and newspaper articles. Files arranged chronologically.

Title based on series contents.

Office of the Chief Operations Officer - Maps and Related Records

Series contains UNIKOM patrol maps, hand-drawn wall maps, and annotated United Nations maps of the Iraq-Kuwait border region. North Sector, South Sector, and Maritime Sector patrol maps (scale 1 : 100,000), are arranged chronologically and dated 1996, 1998, 1999, 2000, 2001 and 2002. Also included in the series are patrol map user's manuals, helicopter landing site directories and a small number of miscellaneous working papers.

Maps are chiefly laminated.

maps need to be re-housed/processed upon arrival of archival materials
Title based on series contents.

Gifts - Photograph Albums

Series consists of photo albums, many of which were official gifts from member nations to the Secretary-General during his travels. In addition, there is a small volume of photographs albums which date from the period when U Thant was ambassador of Burma to the United Nations. Copyright restrictions may apply; please consult the archivist. Arranged chronologically.

Locations: Boxes 1 to 14 are shelved at Q323-R011-SU01; boxes 15 to 28 are in SU02; oversized and unboxed albums associated with boxes 1 to 28 are all in SU02.

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