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Secretary-General Kofi Annan (1997-2006) Series
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Secretary-General's Activities

Series includes records pertaining to the Secretary-General's daily agenda of activities. Documented are the Secretary-General's extensive travels during the entirety of his tenure. Trip files consist of official itineraries and program booklets of the Secretary-General's visit; the Secretary-General's briefing books for countries and cities visited; background notes on topics of importance to groups and organizations with whom the Secretary-General met; program material for summits and conferences the Secretary-General participated in; publications of United Nations programmes active in countries and regions visited; lists of persons accompanying the Secretary-General on trips; seating arrangements of formal dinners and meetings the Secretary-General attended; programs of cultural performances attended by the Secretary-General; press releases regarding the Secretary-General's activities while on trips; and records pertaining to air and ground transportation, hotel accommodations and security of the Secretary-General and party while on trips. Trip files also contain code cables exchanged between the Executive Office of the Secretary-General (EOSG) and the Secretary-General and party. Also included in the series are files which pertain to persons and groups that were granted meetings and audiences with the Secretary-General, including heads of state, representatives of organizations and VIPs. Other files in the series pertain to invitations received by the Secretary-General to attend public and private events and to speak at celebrations and commemorations of non-profit or private organizations. Records also identify persons who attended events as representatives of the Secretary-General. Files pertaining to messages include the text of the Secretary-General's messages offered to various groups and organizations for use at public and private events; text of messages published in books or periodicals; and text of the Secretary-General's messages for events and commemorative occasions at United Nations headquarters. Records which pertain to the Secretary-General's daily appointments document persons and groups with whom the Secretary-General met, appointment times and well as places of appointment. Series also contains records pertaining to the meetings of the Senior Management Group, Executive Committee on Peace and Security, Steering Committee on Reform, Communications Group, Policy Coordination Group, Emergency Task Force, Great Lakes Task Force and Kosovo Task Force. Records consist of correspondence, briefing books, programs, invitations, speeches, code cables and faxes.

Administration and Finance

Series consists of records pertaining to administration and finance of the United Nations. Contained in the series are records related to the recruitment of personnel, job applications and records associated with the employment application process. Personnel files also contain records pertaining to current staff of the Executive Office of the Secretary-General (EOSG) and current personnel in United Nations offices and departments; reappointment, promotion, status and retirement of personnel; assignment of personnel to missions and United Nations organs; evaluations of employee performance; termination and extension of personnel contracts; and complaints of employees. Personnel files also include letters to of appreciation of service from the Secretary-General. Also contained in the series are files pertaining to the safety and security of international civil servants, which contain records pertaining to security standards practiced by United Nations missions and field operations; legal protection of United Nations and associated personnel; and incidents of hostility and violence enacted against United Nations and associated personnel, such as death threats, kidnappings, physical assault and theft. Files in the series pertaining to the Office of the United Nations Security Coordinator (UNSECOORD) concern the implementation of the United Nations Security Management System and the planning, clearance and assessment of security for United Nations and associated personnel. Files in the series which concern security contain records pertaining to the bombing of the United Nations Office in Baghdad on 19 August 2003 and which document the response of the United Nations to the attack; concern victims of the attack, such as Sergio Vieira de Mello and Nadia Younes; and pertain to United Nations commemorative events held in remembrance of the tragedy. Series also contains records pertaining to the financial crisis of the United Nations, including daily reports of the financial situation of the organization; records concerning the debt of member states and overdue payments received from member states; and documents proposing measures to improve the financial condition of the organization. Records consist of correspondence, resumes, employment application forms, reports, notes, code cables and faxes.

Secretary-General Personal

Series contains records pertaining to the Secretary-General that are personal in nature or that are related to matters of importance in the Secretary-General's non-professional obligations. Included in the series is correspondence with VIPs, personal friends of the Secretary-General and persons who made his acquaintance on official trips and at official public events. VIP correspondence includes invitations extended to the Secretary-General to attend cultural events; documents activities the Secretary-General became involved with or considered which fell outside his obligations as Secretary-General; and contains letters in which people express their views of the United Nations and of global issues. VIP correspondence also includes letters exchanged between the Secretary-General and the Aga Khan family, Brian Urquhart and former Secretaries-General Kurt Waldheim, Javier Perez de Cuellar and Boutros Boutros-Ghali. Series also includes official letters of condolence sent by the Secretary-General to relatives and friends of persons within the United Nations system recently deceased; letters sent to ambassadors of member states on the occasion of the death of persons serving with United Nations missions and field operations; and letters of condolence sent to heads of state after the occurrence of a natural disaster. Included in the series are files containing congratulatory messages and well wishes from colleagues, governments and the general public to the Secretary-General upon his election and re-election to the post; upon the Secretary-General's mission to Iraq in 1998, which resulted in the Memorandum of Understanding between the United Nations and Iraq signed 23 February 1998; and upon receiving the Nobel Peace Prize in 2001. Also documented are honors and titles offered to the Secretary-General by universities and other institutions and organizations. Records in the series consist of correspondence, notes, greeting cards, faxes, press releases and invitations.

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