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Secretary-General Ban Ki-moon (2007-2016) Series
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Secretary-General's Activities

"The records in S-1943 detail the daily activities of Secretary-General Ban Ki-moon from 2007 to 2016. The records are arranged chronologically and contain chronological files; schedules of daily appointments; notes of meetings and telephone conversations; talking points; invitations; messages and requests. The chronological files consist of outgoing correspondence from the Secretary-General from 2007 to 2016. The records address subjects including: climate change, chemical weapons; global health; the crisis in Syria; the Middle East peace process; Millennium Development Goals (MDGs) and the post-2015 development agenda; as well as UN peacekeeping operations, such as United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA); United Nations Operation in C�te d�Ivoire (UNOCI); United Nations Stabilization Mission in Haiti (MINUSTAH); and United Nations Interim Force in Lebanon (UNIFIL). Outgoing correspondence is addressed from the Secretary-General to heads of state and government, representatives of Member States, United Nations top echelon, Special Advisers and Special Representatives of the Secretary-General, and the Presidents of the Security Council and General Assembly. These records include: letters of appointment and extension; condolence letters sent to Member States and next of kin of deceased UN personnel; invitations to representatives of Member States for UN events; thank you letters following trips; and letters of congratulations to newly elected heads of state and government. A small portion of the chronological files contain meeting minutes of the Policy Committee of the Executive Office of the Secretary-General (EOSG), as well as signed decisions of the Secretary-General. S-1943 also contains schedules of daily appointments, which detail the Secretary-General's itinerary for daily meetings; briefings; phone conferences; and events with heads of state and government; high-level officials of governments; top echelon and senior officials of UN offices, departments, agencies and organs; and representatives of organizations. The records also include notes from the Secretary-General's meetings and telephone conversations and provide a list of participants, as well as key points raised; summaries of discussions; and follow-up actions from previous meetings. The series documents talking points created for the Secretary-General's meetings and phone conferences that provide background information on relevant political issues, as well as questions and points to be raised by the Secretary-General. Additionally, the talking points include remarks and speeches delivered at conferences, events and press encounters, including: opening remarks for the meeting with the Geneva Group (December 2013); press encounter with President Shimon Peres of Israel in Jerusalem (16 August 2013); and the Secretary-General's address to the General Assembly in New York (24 September 2013). There is a small portion of talking points prepared for the Secretary-General's bilateral meetings during the 62nd session of the General-Assembly, as well as 4 boxes of talking points prepared for the Secretary-General's trips in 2014. S-1943 contains invitations and requests from 2007 to 2011 and sent to the Secretary-General requesting his attendance at events sponsored by Member States, Non-Governmental Organizations (NGOs), the private sector, and individuals. These records include photocopies and originals of invitations as well as responses issued by the EOSG on behalf of the Secretary-General. The records also document: correspondence arranging UN representation at events the Secretary-General was not able to attend; programmes and concept papers for events; speeches delivered at events by the Secretary-General or his representative; transcripts of video messages; prefaces and introductions to UN-produced publications; correspondence exchanged between the Scheduling Office of the EOSG and event organizers; and requests for bilateral meetings. Accepted and refused invitations are arranged alphabetically and therein chronologically, while invitations issued to representatives of the Secretary-General and requests for video messages, forwards and meetings are arranged chronologically. Events documented in these records include: various model UN conferences; inaugurations of heads of state; the commemoration of Dag Hammarskjold's death (2011); World Refugee Day Nansen Lecture (2011); International Day in Memory of the Victims of the Holocaust (2010); International Day for Mine Awareness and Assistance in Mine Action (2009); UN Day Concert (2008); and the 15th Ministerial Council of the Organization for Security and Cooperation in Europe (2007). The files in S-1943 also capture daily update notes from the Political Unit of the EOSG documenting international conflicts and political situations. The update notes in S-1943 are the Secretary-General's personal copies and contain his initials, annotations and notes. There are also a small amount of code cables sent to the EOSG with updates from various UN peacekeeping operations, including the United Nations Assistance Mission for Iraq (UNAMI); Office of the United Nations Special Coordinator for Lebanon (UNSCOL); and the United Nations Assistance Mission in Afghanistan (UNAMA). Matthew Aull, Audrey Belanger, Aleksandr Gelfand, Corinne O'Connor, Emily Pagano, Virginia Pastor Volume: 159 boxes"

Secretary-General's Trips

"S-1942 contains records documenting the official travel of Secretary-General Ban Ki-moon dating from 2007 to 2011. The records are arranged chronologically and consist primarily of briefing materials, thank you letters, press releases, and trip books. The trip books contain: press releases regarding the Secretary-General's activities while traveling; travel itineraries; programme information; background briefings; minutes and reports of meetings attended by the Secretary-General; biographical profiles of officials; talking points for the Secretary-General's meetings; and remarks and speeches given by the Secretary-General at events. From 2012 to 2016 trip books were created in an electronic format and as of August 2017 are not yet available for research. The Secretary-General's official travels comprise visits to all continents for a number of events and meetings including: the London 2012 Olympic Games Opening Ceremony; United Nations Conferences on Climate Change in Poznan, Poland (2008) and Copenhagen, Denmark (2009); Haiti Donors' Conference in Washington, DC (2009); Arab League Summit in Doha, Qatar (2009); 11th Summit of the Organization of the Islamic Conference (OIC) in Dakar, Senegal (2008); and United Nations Alliance of Civilizations (UNAOC) Global Forum in Madrid, Spain (2008). The Secretary-General also attended events regularly including: the African Union Summit; meetings and summits of the G-8 and G-20; and meetings of the United Nations System Chief Executives Board for Coordination (CEB). S-1942 also contains code cables sent to the Secretary-General and his delegation from the United Nations Headquarters in New York (UNHQ) while abroad. Code cables are a compilation of documents for the Secretary-General's attention, information, and approval, and include daily itemized lists of incoming correspondence. These files contain official notes from the Political Unit of the Executive Office of the Secretary-General (EOSG) and the Department of Political Affairs (DPA); letters and statements from Member States; and documents for the Secretary-General's approval, including statements attributable to the Spokesperson. The records also document code cables sent to UNHQ containing the Secretary-General's responses. Processing Archivists: Matthew Aull, Corinne O'Connor, Virginia Pastor Volume: 62 boxes"

Deputy Secretary-General Asha-Rose Migiro's Trips

"Series 1894 consists of records documenting the official travel of the Deputy Secretary-General. The records primarily consist of briefing and trip books containing itineraries, programme information, background about the country to be visited, profiles of officials, talking points, and speeches. Asha-Rose Migiro served as Deputy Secretary-General from 5 February 2007 to 1 July 2012. Ms. Migiro travelled to every continent and nearly every region of the world to attend conferences and summits relating to present-day world issues such as HIV/AIDS, women's empowerment, climate change, child poverty, education initiatives and economic development. There are files for conferencesand meetings that she attended regularly, including the African Union Summit, World Knowledge Forum, Economic Commission for Europe, Secretary-General's retreat, United Nations Chief Executives Board Sessions, Economic and Social Council, Millennium Development Goals, and Regional Coordination Meetings. S-1894 also contains one box documenting the official travel of Deputy Secretary-General Jan Eliasson, who assumed his position on 1 July 2012. These records primarily consist of briefing books. Volume: 21 boxes"

Deputy Secretary-General Asha-Rose Migiro's Activities

"Series 1893 contains records detailing the daily activities of the Deputy Secretary-General and primarily consists of correspondence, invitations, congratulatory letters and chronological files. Asha-Rose Migiro assumed the Office of the Deputy Secretary-General (ODSG) on 5 February 2007 and concluded her tenure on 1 July 2012. Her chronological files consist of 49 boxes. These records provide a detailed record of Ms. Migiro's work and activities, spanning 2007-2012. The files contain information about the crisis in Syria (2011); the conflict in Sudan; the Egyptian Revolution (2011); the earthquakes in Chile and Haiti (2011); women's rights, particularly violence against women; the HIV/AIDS crisis; Iran's nuclear programme; the Israeli-Palestinian peace process; education initiatives; and climate change. There are also records pertaining to meetings of the Policy Committee, Management Committee, Security Council and the Steering Committee. In addition, there are background notes on topics of importance; programme materials for summits and conferences; briefing notes for meetings with commissioners, ministers and government officials; personnel records; planning and strategy documents for current and future UN initiatives, including the Secretary-General's Global Initiative on Education and Umoja ; and copies of notes to the Secretary-General about Ms. Migiro's meetings and travels. The chronological files also contain travel itineraries; copies of Ms. Migiro's speeches; talking points on various topics; and Q & A reference documents. There are occasional reference copies of correspondence between Secretary-General Ban Ki-moon and various government officials, as well as drafts of letters for the Secretary-General's approval and signature. S-1893 also contains three boxes of congratulatory letters sent to Dr. Asha-Rose Migiro following her appointment as Deputy Secretary-General in February 2007 from world leaders, diplomats and ministers. Ms. Migiro's corresponding thank-you letters are included. In addition, there are six boxes of invitations, dating from 2007-2008, to attend conferences, summits and events, some focused on women's rights, Africa, poverty, climate change and education initiatives. Other invitations are contained in the chronological files. Additional information about the various conferences may be found in Series 1894 (Trips). S-1893 also contains three boxes of records pertaining to the High-Level Event (HLE) on Millennium Development Goals (MDG) held at United Nations Headquarters in New York on 25 September 2008. These records include invitations to Member States, non-governmental Organizations (NGOs), and individuals in the private sector. Other records include programmes for the event and partnership events; briefings of planning meetings; and invitations for the related High-Level Meeting on Africa's Development Needs, held on 22 September 2008. Volume: 60 boxes"

Chef de Cabinet Vijay Nambiar's Activities (2007-2012)

"The records in S-1941 document the daily activities of Chef de Cabinet Vijay Nambiar and primarily consist of chronological files dating from 2007 to 2012. The records detail the Chef de Cabinet�s responsibilities in serving and assisting the Secretary-General and in establishing general policy; reviewing proposals, statements and policies brought forth for attention and approval of the Secretary-General; and maintaining links with various entities within the United Nations System. The records also capture the exchange of information between members of the Executive Office of the Secretary-General (EOSG) including: the Deputy Secretary-General; Deputy Chef de Cabinet; Director for Political, Peacekeeping, and Humanitarian Affairs; Director of Communications and Head of Speechwriting Unit; and Chief of the Scheduling Office. S-1941 contains records approved by the Chef de Cabinet on behalf of the Secretary-General. These include summaries of the Secretary-General�s reports to the Security Council and General Assembly; drafts of statements attributable to the Spokesperson for the Secretary-General; correspondence and memoranda sent to heads of state, high-level officials and Permanent Representatives; and correspondence with the Presidents of the General Assembly, Security Council, Economic and Social Council (ECOSOC) as well as the heads of the Specialised Agencies. Other records include: requests to the Secretary-General for visits and meetings; invitations; daily itemized logs of incoming correspondence; briefing notes; talking points; background information for meetings and phone calls; programmes and lists of delegations for the Secretary-General�s official travel; appointments and nominations of special advisers and top echelon; and minutes from Policy Committee meetings. The records address a variety of subjects including: climate change; human rights initiatives; global health; the crisis in Syria; the Middle East peace process; Millennium Development Goals (MDGs); and UN peacekeeping operations, such as United Nations�African Union Mission in Darfur (UNAMID), United Nations Assistance Mission for Iraq (UNAMI), and United Nations Stabilization Mission in Haiti (MINUSTAH). In addition, the chronological files contain documentation about conferences and high-level meetings, including the High-Level Meeting on AIDS in New York, (8-10 June 2011); High-level Event on the Millennium Development Goals in New York, (20-22 September 2010); and United Nations Climate Change Conference in Poznan, Poland, (1-12 December 2008). The records contain invitations and thank you letters; planning and background information; and proposed scenarios. A small portion of S-1941 consists of invitations and requests for meetings sent directly to the Chef de Cabinet and Kim Won-soo, Deputy Chef de Cabinet. Processing Archivists: Matthew Aull, Corinne O�Connor, Virginia Pastor Volume: 115 boxes"

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