S-1805 contains records of the Public Information Office (PIO). Records consist of: notes and memoranda for press briefings attended by the Special Representative of the Secretary-General (SRSG); memoranda sent to the SRSG from the Chief Information Officer (CIO); quarterly reports of the Public Information Office; daily news summaries, which include ONUMOZ-produced updates on mission activities; reports describing the functions of the Public Information Office and its role during the elections; and memoranda describing media projects undertaken during the mission. Also included are records pertaining to the Social Communication Programme, which was a campaign to promote the image of ONUMOZ through the dissemination of its objectives and mission by radio, television, print media and special events.
S-0295 contains records concerning political activities of the United Nations Operation in Mozambique (ONUMOZ).
Special Representative of the Secretary-General (SRSG)
Correspondence consists of: weekly situation reports sent from the Special Representative of the Secretary-General (SRSG) to the Secretary-General; letters exchanged between the SRSG and government officials, foreign embassies, and representatives of non-governmental organizations; summaries of weapons verification activities; and timetables for the implementation of the General Peace Agreement. The correspondence files also contain reports and memoranda about: the disbanding of militias and para-military forces; the demobilization of RENAMO soldiers; mine clearance activities; the visits of foreign dignitaries to Mozambique; and the political climate in Lesotho.
Correspondence on political matters consists of: talking points and summaries of meetings between the SRSG and the President of the Republic of Mozambique, Joaquim Chissano; political reports from the SRSG to the Secretary-General describing activities undertaken in fulfillment of the mission mandate; summaries of political-military events on Mozambican borders; and summaries of RENAMO’s complaints to the Cease-Fire Commission (CCF).
Also included are: summaries of meetings between the President of the Republic of Mozambique, Joaquim Chissano, and the President of RENAMO, Mr. Afonso Dhaklama; statements made by President Joachim Chissano to the General Assembly; speeches made by President Joachim Chissano; discussion and strategy papers on the reintegration of demobilized soldiers and refugees into post-war civilian life; records concerning the registration of political parties for the national elections; minutes of the Force Commander’s meetings with Regional Commanders; minutes and agendas for Operations Meetings; agreements related to United Nations-produced radio and television programs, as well as scripts of some programs; and ONUMOZ organization charts.
Incidents reports describe: demonstrations and rioting; looting; hostage-taking; arson; road and bridge blockades laid by RENAMO and the Liberation Front of Mozambique (FRELIMO); and activities of demobilized soldiers demanding pay and of local militia.
Records of the Status of Forces Agreement (SOFA) include: annotated drafts of the Agreement (which clarified the legal status of the United Nations Operations in Mozambique); and correspondence between Mozambican government officials and United Nations personnel.
Records pertaining to the national elections held 27-28 October 1994 include: plans for the deployment of the electoral component; reports on electoral activities in provinces, which provide information about registration, civic education activities, and political parties; reports concerning access to RENAMO-controlled territories for the setting up of election activities; guidelines for International Election Observers, who were drawn from United Nations Member States and United Nations organizations; training materials for civic education agents; briefing notes on electoral law; and summaries of complaints received by the Electoral Division concerning fraud and irregularities in the electoral process.
Civilian Police documents include: investigative reports; plans and reports concerning the deployment of Civilian Police; planning materials for a Human Rights Training Course for the Civilian Police component of ONUMOZ; briefing notes for Civilian Police meetings with the SRSG; Standard Operating Procedures (SOP) of the Civilian Police; summaries of Civilian Police meetings with officials of the Government of Mozambique, and with RENAMO officials.
Records of the Supervision and Monitoring Commission (CSC) include: summaries of decisions taken at meetings; memoranda issued by the president of the Commission; reports of the chairman of the Commission; and statements made by international members of the Commission.
Records of the Joint Commission for the Formation of the Mozambican Defence Force (CCFADM) include: reports concerning the condition of training centers for the new Mozambican Defence Force; memoranda regarding the selection of soldiers and instructors for training centers; and correspondence between the SRSG and the Secretary-General about the progress on training the new Mozambican Defence Force.
Deputy Special Representative of the Secretary-General (DSRSG)
Records consist of: correspondence between the Deputy Special Representative of the Secretary-General (DSRSG) and the director of the United Nations Office for Humanitarian Assistance Coordination (UNOHAC); correspondence between the DSRSG and the Force Commander and the Chief of Staff; reports from the Force Commander to the Special Representative of the Secretary-General (SRSG) and the Department of Peace-keeping Operations (DPKO) headquarters in New York; correspondence between the president of the National Police Affairs Commission (COMPOL) and the SRSG; mission security and evacuation plans; and notes to the file.
Records pertaining to the national elections held 27-28 October 1994 include: summaries of ballot counts; statements by political parties; correspondence between the DSRSG and the SRSG regarding election matters; summaries of electoral activities in provinces; reports of Electoral Division activities to the DSRSG and the SRSG; project documents on deployment of the Electoral Component; deliberations of the National Elections Commission; field reports from Electoral Observers; speeches and statements made by the SRSG during the elections; and procedural documents regarding the Mozambique Electoral Tribunal.
Records pertaining to the Mozambican National Resistance (RENAMO) include: summaries of meetings between the DSRSG and RENAMO officials; speeches made by Afonso Dhlakama; reports on the status of children in RENAMO-controlled areas; reports on conditions, incidents and activities in RENAMO-controlled areas; reports concerning the demobilization status of RENAMO soldiers; correspondence between Afonso Dhlakama and the Secretary-General.
Records of the Joint Commission for the Formation of the Mozambican Defence Force (CCFADM) include: correspondence between the DSRSG, who served as Chairman of the CCFADM, and delegation representatives; summaries of meetings between CCFADM and Cease-Fire Commission (CFF) delegation representatives; reports detailing the handover of weapons from the Government of Mozambique and RENAMO to training centers of the Armed Forces for the Defence of Mozambique (FADM); and reports on the movement of soldiers from Assembly Areas to training centers.
Commissions Secretariat
The Commissions Secretariat maintained the records of the Supervision and Monitoring Commission (CSC) and two of its three UN-chaired subsidiary commissions, the Cease-Fire Commission (CCF) and the Joint Commission for the Formation of the Mozambican Defence Force (CCFADM).
Records of the Supervision and Monitoring Commission (CSC) include meeting minutes, as well as annexes, implementation timetables, notes to the file, and related correspondence, reports and memoranda. Also included are signed agreements concerning Assembly Area locations, demining, and salary for the Armed Forces for the Defence of Mozambique (FADM).
Records of the Cease-Fire Commission (CCF) include: meeting minutes, summaries of tripartite meetings among representatives of ONUMOZ, RENAMO and the Government of Mozambique; and notes to the file. Also included are signed agreements concerning: rules of conduct in Assembly Areas; mine clearance; and the dismantling of paramilitary forces.
Records of the Joint Commission for the Formation of the Mozambican Defence Force (CCFADM) include: meeting minutes; summaries of informal meetings among representatives of ONUMOZ, RENAMO, the Government of Mozambique, Portugal, France and the United Kingdom; and notes to the file. Also included are signed agreements concerning the structure of the FADM and the symbology of rank badges.
Cease-Fire Commission (CCF)
Records include: correspondence between the Chairman of the Cease-Fire Commission and the Chief of the Technical Unit for Demobilization regarding activities in Assembly Areas; and guidelines concerning the handover of military equipment and the demolition of explosives and ammunition.
S-0295 contains records concerning political activities of the United Nations Operation in Mozambique (ONUMOZ).
Special Representative of the Secretary-General (SRSG)
Correspondence consists of: weekly situation reports sent from the Special Representative of the Secretary-General (SRSG) to the Secretary-General; letters exchanged between the SRSG and government officials, foreign embassies, and representatives of non-governmental organizations; summaries of weapons verification activities; and timetables for the implementation of the General Peace Agreement. The correspondence files also contain reports and memoranda about: the disbanding of militias and para-military forces; the demobilization of RENAMO soldiers; mine clearance activities; the visits of foreign dignitaries to Mozambique; and the political climate in Lesotho.
Correspondence on political matters consists of: talking points and summaries of meetings between the SRSG and the President of the Republic of Mozambique, Joaquim Chissano; political reports from the SRSG to the Secretary-General describing activities undertaken in fulfillment of the mission mandate; summaries of political-military events on Mozambican borders; and summaries of RENAMO’s complaints to the Cease-Fire Commission (CCF).
Also included are: summaries of meetings between the President of the Republic of Mozambique, Joaquim Chissano, and the President of RENAMO, Mr. Afonso Dhaklama; statements made by President Joachim Chissano to the General Assembly; speeches made by President Joachim Chissano; discussion and strategy papers on the reintegration of demobilized soldiers and refugees into post-war civilian life; records concerning the registration of political parties for the national elections; minutes of the Force Commander’s meetings with Regional Commanders; minutes and agendas for Operations Meetings; agreements related to United Nations-produced radio and television programs, as well as scripts of some programs; and ONUMOZ organization charts.
Incidents reports describe: demonstrations and rioting; looting; hostage-taking; arson; road and bridge blockades laid by RENAMO and the Liberation Front of Mozambique (FRELIMO); and activities of demobilized soldiers demanding pay and of local militia.
Records of the Status of Forces Agreement (SOFA) include: annotated drafts of the Agreement (which clarified the legal status of the United Nations Operations in Mozambique); and correspondence between Mozambican government officials and United Nations personnel.
Records pertaining to the national elections held 27-28 October 1994 include: plans for the deployment of the electoral component; reports on electoral activities in provinces, which provide information about registration, civic education activities, and political parties; reports concerning access to RENAMO-controlled territories for the setting up of election activities; guidelines for International Election Observers, who were drawn from United Nations Member States and United Nations organizations; training materials for civic education agents; briefing notes on electoral law; and summaries of complaints received by the Electoral Division concerning fraud and irregularities in the electoral process.
Civilian Police documents include: investigative reports; plans and reports concerning the deployment of Civilian Police; planning materials for a Human Rights Training Course for the Civilian Police component of ONUMOZ; briefing notes for Civilian Police meetings with the SRSG; Standard Operating Procedures (SOP) of the Civilian Police; summaries of Civilian Police meetings with officials of the Government of Mozambique, and with RENAMO officials.
Records of the Supervision and Monitoring Commission (CSC) include: summaries of decisions taken at meetings; memoranda issued by the president of the Commission; reports of the chairman of the Commission; and statements made by international members of the Commission.
Records of the Joint Commission for the Formation of the Mozambican Defence Force (CCFADM) include: reports concerning the condition of training centers for the new Mozambican Defence Force; memoranda regarding the selection of soldiers and instructors for training centers; and correspondence between the SRSG and the Secretary-General about the progress on training the new Mozambican Defence Force.
Deputy Special Representative of the Secretary-General (DSRSG)
Records consist of: correspondence between the Deputy Special Representative of the Secretary-General (DSRSG) and the director of the United Nations Office for Humanitarian Assistance Coordination (UNOHAC); correspondence between the DSRSG and the Force Commander and the Chief of Staff; reports from the Force Commander to the Special Representative of the Secretary-General (SRSG) and the Department of Peace-keeping Operations (DPKO) headquarters in New York; correspondence between the president of the National Police Affairs Commission (COMPOL) and the SRSG; mission security and evacuation plans; and notes to the file.
Records pertaining to the national elections held 27-28 October 1994 include: summaries of ballot counts; statements by political parties; correspondence between the DSRSG and the SRSG regarding election matters; summaries of electoral activities in provinces; reports of Electoral Division activities to the DSRSG and the SRSG; project documents on deployment of the Electoral Component; deliberations of the National Elections Commission; field reports from Electoral Observers; speeches and statements made by the SRSG during the elections; and procedural documents regarding the Mozambique Electoral Tribunal.
Records pertaining to the Mozambican National Resistance (RENAMO) include: summaries of meetings between the DSRSG and RENAMO officials; speeches made by Afonso Dhlakama; reports on the status of children in RENAMO-controlled areas; reports on conditions, incidents and activities in RENAMO-controlled areas; reports concerning the demobilization status of RENAMO soldiers; correspondence between Afonso Dhlakama and the Secretary-General.
Records of the Joint Commission for the Formation of the Mozambican Defence Force (CCFADM) include: correspondence between the DSRSG, who served as Chairman of the CCFADM, and delegation representatives; summaries of meetings between CCFADM and Cease-Fire Commission (CFF) delegation representatives; reports detailing the handover of weapons from the Government of Mozambique and RENAMO to training centers of the Armed Forces for the Defence of Mozambique (FADM); and reports on the movement of soldiers from Assembly Areas to training centers.
Commissions Secretariat
The Commissions Secretariat maintained the records of the Supervision and Monitoring Commission (CSC) and two of its three UN-chaired subsidiary commissions, the Cease-Fire Commission (CCF) and the Joint Commission for the Formation of the Mozambican Defence Force (CCFADM).
Records of the Supervision and Monitoring Commission (CSC) include meeting minutes, as well as annexes, implementation timetables, notes to the file, and related correspondence, reports and memoranda. Also included are signed agreements concerning Assembly Area locations, demining, and salary for the Armed Forces for the Defence of Mozambique (FADM).
Records of the Cease-Fire Commission (CCF) include: meeting minutes, summaries of tripartite meetings among representatives of ONUMOZ, RENAMO and the Government of Mozambique; and notes to the file. Also included are signed agreements concerning: rules of conduct in Assembly Areas; mine clearance; and the dismantling of paramilitary forces.
Records of the Joint Commission for the Formation of the Mozambican Defence Force (CCFADM) include: meeting minutes; summaries of informal meetings among representatives of ONUMOZ, RENAMO, the Government of Mozambique, Portugal, France and the United Kingdom; and notes to the file. Also included are signed agreements concerning the structure of the FADM and the symbology of rank badges.
Cease-Fire Commission (CCF)
Records include: correspondence between the Chairman of the Cease-Fire Commission and the Chief of the Technical Unit for Demobilization regarding activities in Assembly Areas; and guidelines concerning the handover of military equipment and the demolition of explosives and ammunition.
Series contains theft cases of the Boards of Inquiry Unit. The majority of cases are arranged numerically according to an accompanying index. These cases are grouped therein by subject in the following order: Motorola radios, VCRs, generators, computers, power cables, flak jackets, water pumps, telephones, fuel, vehicular parts & radios, and other items. Cases not listed in the index are arranged by date and are located at the end of the series.
Title based on series contents.
S-1938 encompasses an integration of records that document UNOMSA’s peace promotion activities under Security Council Resolution 772 (1992) and UNOMSA’s expanded mandate under Security Council Resolution 894 (1994). The function of S-1938 is derived from PKO.POL of the Peacekeeping and Political Operations Retention Schedule (PORS) through the Department of Peacekeeping Operations and Department of Field Support, dated 1 August 2011. The records in S-1938 run primarily from 1992 to 1994, with reference to documents from as early as 1970. Records are arranged by location and subject.
Under the establishment of UNOMSA through Security Council Resolution 772 (1992), Chief of Mission (COM) Angela King oversaw the United Nations Mission Observers (UNMOs) that were deployed in all eleven regions of South Africa, with headquarters in Johannesburg and a regional office in Durban. S-1938 documents the responsibilities of UNMOs under this mandate such as observing demonstrations, marches, and other forms of mass action; investigating instances of intimidation, violence and related complaints; noting the conduct of all parties and obtaining information indicating the degree to which the parties’ actions were consistent with the principles of the National Peace Accord (NPA) and the Goldstone Commission guidelines. Observers supplemented their field observations by establishing and maintaining informal contacts at all levels with existing government structures, political parties, and organizations, as well as with civic associations.
S-1938 records regarding UNMOs’ observations include: situation reports covering special or significant events and meetings, real or potential flashpoints, and important breakthroughs in the NPA structures or objectives; weekly operational statistics focusing on regional activities for monitoring trends; weekly chronologies providing essential facts such as event, venue, date, parties involved, and significant outcome (if any). In addition, there are monthly trend analysis reports focusing on the functions of NPA structures; progress in dispute resolution and peace-building; progress of Social and Economic Reconstruction and Development (SERD) projects; and UNOMSA’s working relationship with other international observers.
The NPA built consensus by creating peace structures that were divided at the national, regional, and local levels. These structures included the National Peace Committee (NPC) and the National Peace Secretariat (NPS). The NPC established and administered regional and local structures including the Regional Peace Committees (RPCs) and the Local Peace Committees (LPCs). The RPCs and LPCs acted as mediators and were tasked with recording and monitoring violence and breaches of the NPA. UNMOs attended LPC and RPC meetings as neutral observers providing mediation when necessary. S-1938 records contain correspondence, meeting summaries and meeting minutes. Separated primarily by location, these records also document the interaction of UNOMSA with the NPS including attendance at the NPS chairpersons meeting; UNOMSA proposals supporting the NPA; and reports about the activities of the regional peace secretariats.
Security Council Resolution 894 (1994) expanded the mandate and size of UNOMSA, creating the Peace Promotion Division (PPD) and the Electoral Division. One significant change with Security Council Resolution 894 was the geographical organization, abandoning the recognition of the eleven regions and adhering to a stipulation from the Interim Constitution that there will be nine provinces. In addition, the PPD and its UNMO teams expanded its network of contacts to include the monitoring branch of the Independent Electoral Commission (IEC) and continued to respond to the provisions of Security Council Resolution 772.
Prior to the expanded mandate, Ismat A. Steiner was the Deputy Chief of Mission and head of the regional office in Durban. He was named Director of the PPD as a result of the new mandate and directed all facets and areas, relating to peace promotion and violence monitoring, falling within the competence and mandate of UNOMSA, including the preparation of weekly, quarterly, and other reports which are submitted to the Special Representative of the Secretary-General. Steiner was assisted by four Area Coordinators who were based respectively in Johannesburg, Cape Town, Durban and Pietersburg. The four Area Coordinators were supported by nine Provincial Coordinators. The Provincial Coordinators were based respectively in one of the nine Provincial Headquarters located in Western Cape, Eastern Cape, Northern Cape, Pretoria-Witwatersrand-Vaal (later known as Gauteng), KwaZulu/Natal, Northern Transvaal (later known as Limpopo), Eastern Transvaal (later known as Mpumalanga), North West, and Orange Free State (later known as Free State). The nine Provincial Headquarters were staffed by teams of UNMOs. As a result of the new mandate, observers’ activities expanded to include observing and reporting on voter education, issuance of temporary voter’s cards and following IEC attempts to select sites for and establish voting and counting stations.
Steiner’s records in S-1938 include chronological files, correspondence with the Commission of Inquiry Regarding the Prevention of Public Violence and Intimidation (The Goldstone Commission), coordination with the anniversaries of the assassination of Chris Hani. There are correspondence between the PPD and the Secretary-General Boutros Boutros-Ghali, addressing United Nations Volunteers issues, statements to the UN Security Council, IEC, letters from the South African Department of Foreign Affairs, invitations to gatherings and events, letters from the Electoral division, Electronic Data Processing (EDP) equipment requests, and a Human Rights International report. Executive summaries of UNOMSA contain weekly summaries of significant issues facing UNOMSA such as: major political developments, activities of senior officials, rallies and meetings attended, operational activities of the Electoral Division and the Public Information/Media Analysis Section. Daily and weekly reports on election updates concerning ballot papers, lights, ink, illegal voting stations, temporary voters’ cards, the activities of political parties, encounters with police, deployment of international observers, specific reports of events such as a Nelson Mandela speech, an Inkatha Freedom Party (IFP) rally and security coordination meeting. Minutes and notes document meetings between the PPD and the following organizations: Coordinating Committee, Local Peace Committees, Security Coordination Committee, National Peace Secretariat (NPS) and International Observers.
Records also include briefing materials covering a variety of UNOMSA activities including: election information; voter education; voting stations; temporary voter cards; voting observation forms; deployment of IEOs; incidents of violence; observer issues; historical backgrounds of South Africa covering social, economic, and political issues; and weekly press analyses. The materials were delivered as memoranda, newspaper clippings, and reports through faxes and cables.
S-1938 contains records showing the issue of security within UNOMSA. These records include evacuation plans; safety instructions; police issues; reports on security issues and incidents with observers being attacked or carjacked; and discussions about guidelines for observers. There is also correspondence with South African Police (SAP), notes and minutes of meetings, reports, directives and guidance for UNOMSA staff operating within South Africa. Examples of reports found in the security files of UNOMSA are, “Coming to Grips with Covert Operations: Who Does What and Where?” by the Coalition Against Sate Murder and Corruption (CASMAC), and “Regional Unrest and Crime Related Statistics,” produced by the Wits/Vaal Regional Dispute Resolution Committee Monitoring Workshop Programme.
S-1938 contains runs of incoming faxes from the different regions/provinces in South Africa which cover all aspects of the operation of UNOMSA and the PPD and are directed to or received from: Angela King, COM and Deputy Special Representative of the Secretary-General; Leona Forman, Chief Public Information and Analysis Section; Kevin Kennedy from Public Information and Media Analysis; Timour Dmitrichev, Area Coordinator of Western Cape, Northern Cape and North West; Reginald H.F. Austin Director Electoral Division; Hamish Cameron Deputy Mission Security Coordinator; John Mullen Chief, Procurement Officer; Charles Wyse, Special Advisor; G Zuliani Mission Security Coordinator; UNOMSA observers. These records include an example of a “very good” observer report dispersed to all observers, and a “Statement by Ms. Angela King, (COM) at the UNOMSA Press Reception in Johannesburg, 11 July 1993.”
Though the PPD was separate from the Electoral Division, the mandate highlights that “violence-monitoring activities of the PPD are indistinguishable from the campaign observation activities,” and this holds true with sections of S-1938 concerning election information. S-1938 contains records on election information such as memoranda and reports about the role of observers, restrictions on political campaigning, strategies for monitoring voter education, explanation of acronyms, election statistics of South Africa, newspaper clippings, election observer training, and the European Community Observer Mission in South Africa (ECOMSA) handbook for observers of elections.
In addition, S-1938 also contains records concerning voter education which identify who can vote, what does a voter need to vote, where is the voting, when is the voting, possible extension of voting days, moving of ballot boxes, updates on electoral readiness, notes on polling stations, voting station summary with provisional map, Temporary Voter Cards (TVC) reports, and voter education report forms. The voter education report forms detail the observations from voter education events which were a standard form that lists nineteen questions ranging from date, demographics, subject of the presentations, and descriptions of the teaching methods. There are additional records of vote counting and the setup of voting stations which cover coding of polling stations; reports of counting directives which are guidelines and instructions on counting votes; lists of voting stations; and a summary of polling stations. There were a number of organizations that were conducting voter education in South Africa including The Malta Trust, the Institute for a Democratic Alternative in South Africa (IDASA), and the Congress of South African Trade Unions (COSATU).
Processing Archivsits: Matthew Aull, Corinne O'Connor
Boxes: 60
S-1939 contains the records of the Electoral Division of the United Nations Observer Mission in South Africa (UNOMSA). The Electoral Division was established following the expansion of UNOMSA’s mandate through UN Security Council Resolution 894, adopted on 14 January 1994, to include international observation of South Africa’s election, held on 27 April 1994. The records in S-1939 contain correspondence, memoranda, faxes and reports documenting the work of UNOMSA staff and electoral observers.
Under the expanded mandate, the Electoral Division was responsible for observing the actions of the Independent Electoral Commission (IEC); noting the ability of South African political parties to campaign freely; verifying that qualified voters were not denied identification documents or temporary voter cards (TVCs); and ensuring that voting stations were free of intimidation. Any violations observed were reported to the IEC. The Electoral Division consisted of four sections dedicated to carrying out specific parts of the mandate: Voter Education Section, Operations Analysis Section, Adjudication Section, and the Public Information/Media Analysis Section.
S-1939 contains the records of Reginald H. F. Austin, Director of the Electoral Division. These files were maintained at UNOMSA headquarters in Johannesburg by Austin and Michael Maley, Deputy Director and document the work of the different sections of the Electoral Division, as well as other divisions within UNOMSA, including the Peace Promotion Division (PPD) and the Joint Operations Unit (JOU). These records consist of correspondence and memoranda from Electoral Division section chiefs; policy documents; and reports on electoral observations and security situations. Observation reports were initially produced by electoral observers deployed to each of the nine provinces and distributed through the hierarchy of UNOMSA: first to team leaders, then to Provincial Coordinators and Area Coordinators before being sent to headquarters, where they were delivered to the Director and Deputy Director and distributed among the sections of the Electoral Division.
Records in S-1939 also document the work of the Adjudication Section and Public Information/Media Analysis Section. The Adjudication Section was tasked with observing how the IEC handled violations of the Independent Electoral Commission Act, which mandated free and fair elections, while the Public Information/Media Analysis Section was responsible for monitoring major national, regional and local press and weekly and monthly magazines. The records consist of case reports on violations that were sent to the IEC; daily press analysis reports; and weekly reports of the sections’ activities and sent to Austin at UNOMSA headquarters.
Austin’s records also include subject files containing correspondence and memoranda, meeting minutes and agendas, press releases, faxes, and reports concerning International Electoral Observers (IEOs), diplomatic observer missions, and South African political parties, including the African National Congress (ANC), the Democratic Party (DP) and the Inthanka Freedom Party (IFP). These records also contain the IEO manual and information kit. Other files contain reference materials maintained by the Electoral Division, including press articles from South African newspapers, reports and studies on South Africa, and drafts of bills and legislation.
S-1939 also contains records created and maintained by the Voter Education Section and Operations Analysis Section of the Electoral Division, based at UNOMSA headquarters in Johannesburg. The records of the Voter Education Section, headed by Tatiana Androsov, contain meeting summaries, correspondence, and weekly and special reports by IEOs observing voter education initiatives of the IEC and Non-Governmental Organizations (NGOs) in the various provinces. The records also contain the “African National Congress (ANC) Election Monitoring Manual.”
The Operations Analysis Section was responsible for the creation of electoral policy documentation, development of operational forms and reports, and analysis of IEC activities. The records consist of operational circulars, correspondence and memoranda, and handbooks and manuals issued by the IEC. These files also include daily and weekly reports, lists of voting stations, reports on voting stations preparedness, and fortnightly reports on the issuance of TVCs which were sent to Robert Drew, Chief of the Operations Analysis Section, from Provincial and Area Coordinators. Many records contain annotations, highlighting, and comments from UNOMSA staff of these sections.
The Electoral Division worked closely with the PPD to coordinate electoral observers stationed in the field. S-1939 contains records originating from the nine provincial offices of UNOMSA in Eastern Cape; Eastern Transvaal; KwaZulu-Natal; Northern Cape; Northern Transvaal; North West Province; Orange Free State; Pretoria, Witwatersrand and Vaal (PWV); and Western Cape. Each province was overseen by a Provincial Coordinator of the PPD who reported on peace promotion and electoral observations to an Area Coordinator responsible for multiple provinces. The records include administrative memoranda, daily observer reports, weekly reports, and voter observation forms. A majority of records are from the Northern Cape and contain operational circulars, press articles, and reports from observer teams in the province, as well as records of Sliman Bouchuiguir, Provincial Coordinator and Khalid Zaied, Deputy Provincial Coordinator.
The records in S-1939 also document the work of NGO Liaison Officer Raymonde Martineau who was responsible for coordinating and maintaining relations with domestic and foreign NGOs. Also included are correspondence and reports related to the deployment of NGOs; coordination with the National Electoral Observer Network (NEON); and reference material on South African political parties and the National Peace Accord.
S-1939 also contains records of the Joint Operations Unit (JOU) which was established in February 1994 as a joint centre for day to day coordination of efforts of the four Inter-Governmental Organizations (IGOs) in observing the elections in South Africa. The four IGOs consisted of representatives from the United Nations Mission Observers (UNMOs); European Union (European Union Election Unit to South Africa, EUNELSA); Organisation of African Unity (Organisation of African Unity Observer Mission in South Africa, OAU-OMSA); and the Commonwealth of Nations (Commonwealth Observer Mission to South Africa, COMSA), that worked together in March and April 1994. The records contain outgoing faxes which document daily responsibilities including the preparation and planning for the final deployment of additional observers and logistics related to transportation, communications, conference facilities and accommodations. The records also contain forms completed by observer teams, following visits to voting stations; organization of the arrival and deployment of IEOs prior to the elections; induction, training and briefing sessions in the Johannesburg area to acquaint observers with the electoral system of South Africa and with their roles in the elections; transportation to provinces where they were given further briefings on local conditions; and schedules of their departure.
S-1939 also contains the records of Jorge Espinal, Provincial Logistics Officer in Klerksdorp, North West Province. In each of the nine provinces, an UNOMSA Electoral Observer was appointed as a Provincial Logistics Officer (PLO) to serve as a JOU focal point and liaise directly with the JOU Headquarters in Johannesburg. The PLO worked closely with the Provincial Coordinator in each province to obtain and compile information relevant to the deployment of IEOs; liaise at the provincial level with the other IGOs represented in the JOU; and help coordinate the work of the United Nations Volunteers’ (UNV) Observation Support Officers. The records document the daily activities of Espinal through memoranda and reports contained in outgoing and incoming faxes. The records also include maps that were used by the JOU to assist in the logistics of and planning for the election.
Processing Archivists: Virginia Pastor, Corinne O’Connor
Volume: 56 boxes
S-0382 contains records concerning humanitarian activities of the United Nations Operation in Mozambique (ONUMOZ).
Humanitarian Assistance Component
The records of the Humanitarian Assistance Component encompass the documents of the United Nations Office for Humanitarian Assistance Coordination (UNOHAC) and the Reintegration Commission (CORE). UNOHAC was tasked with monitoring and coordinating all humanitarian assistance programs of United Nations agencies and non-governmental organizations operating in Mozambique. CORE was established under the General Peace Agreement to implement the social and economic reintegration of demobilized soldiers. The records for UNOHAC and CORE were arranged by different filing schemes; original order has been preserved. The filing scheme for each has been attached to S-0382.
United Nations Office for Humanitarian Assistance Coordination (UNOHAC)
Documents describe the coordination of humanitarian relief efforts among various agencies and organizations, including the World Food Programme (WFP), the International Committee of the Red Cross (ICRC), Doctors Without Borders (MSF), the International Organization for Migration (IOM), Redd Barna (Save the Children Norway), World Vision Mozambique, and the United Nations High Commissioner for Refugees (UNHCR).
Also included are: monthly reports sent from field offices to the Director of UNOHAC; reports of Field Officers’ trips to provinces to assess areas of potential agency intervention; summaries of meetings between representatives of UNOHAC and non-governmental organizations on difficulties encountered, such as lack of road access, theft of goods, and locusts; reports assessing food needs and shortages; guidelines for food distribution to demobilized soldiers; reports detailing the activities of the Emergency Seeds and Tools Programme (PESU); and meeting minutes and statements of the Humanitarian Assistance Committee.
Records pertaining to refugees consists of: operation maps for the repatriation of refugees in Mozambique; reports describing refugee transport and logistics plans; reports of refugee movements at border entry points and reception facilities; reports on the repatriation of refugees from countries of asylum including Malawi, Zimbabwe, Tanzania, South Africa, Swaziland, and Zambia, and from within Mozambique; reports of UNOHAC officers on refugee resettlement in provinces; and statistics.
Records concerning the provision of health services include: summaries of meetings between UNOHAC and non-governmental organizations on health campaigns; reports of visits to assess health provisions in RENAMO-controlled areas; reports of visits to hospitals; and reports on the outbreak of bubonic plague.
Also included are records pertaining to primary, secondary, and adult education, as well as literacy programs and instruction conducted in native languages. These consist of: descriptions of educational activities in former RENAMO-controlled areas; reports on the role and activities of non-governmental organizations in the reconstruction of the education system; reports on the rehabilitation and reconstruction of schools; and documents describing procedures for reintegrating demobilized soldiers, refugees and displaced persons into the National Education System.
Reintegration Commission (CORE)
Records consist of: minutes, summaries of meetings, situation reports, and newsletters of provincial CORE offices. Documents for CORE’s Conflict Resolution Team include: strategy, background and discussion papers; and reports of the Team’s visits to districts. In addition, there are: records detailing the distribution of vegetable seed and tool packs for demobilized soldiers; records documenting CORE’s implementation of the Reintegration Support Scheme (RSS); and reports of incidents involving demobilized soldiers, such as the setting up road blocks and the detainment of civilians.
S-1039 contains records concerning electoral support activities of the United Nations Operation in Mozambique (ONUMOZ).
Electoral Division
Records of the Electoral Division consist of: codes of conduct for the electoral campaign and for political parties; summaries of meetings between representatives of the Electoral Division and representatives of political parties; reports of complaints, accusations and irregularities in the electoral process regarding intimidation, fraud, invalid registration, and embezzlement. There are also interviews with Afonso Dhlakama, leader of the Mozambican National Resistance (RENAMO), and Joaquim Chissano, leader of the Liberation Front of Mozambique (FRELIMO).
Records of the Operations Room document activities during the days leading up to, during, and after the presidential and parliamentary elections, which were held 27-29 October 1994. They consist of: situation reports on voting activities in provinces; logs of irregularities and incidents; memoranda on procedures for information flow during the election; and instructions and reporting forms for Electoral Observers and Provincial Coordinators.
Records of the National Elections Commission (CNE) consist of: correspondence concerning appointments; summaries of plenary sessions and deliberations; summaries of CNE meetings on logistics during the election; reports and memoranda concerning electoral campaigning; and discussion papers and workshop materials on civic education.
Chronological files consist of: papers on the role of and concept for operations of the Electoral Division; briefs on electoral law; guidelines for electoral observers and monitors; and internal correspondence.
Files on provinces include: summaries written by Provincial Coordinators on the political climate and the electoral process in each province; reports of visits of the Deputy Director of the Electoral Division to provinces; lists of political parties active in provinces; and notices for rallies and other events held by political parties.
UN. Executive Assistant to the Secretary-General (1946-1961: Cordier) Office for Special Political Affairs (1958-1972: Bunche)
Series consists of correspondence, reports, certificates, and incoming and outgoing clear cables. and provides information on ONUC's military involvement in the Congo including military history, policies, information on aircraft, reinforcements and withdrawal of troops, and regulations for the United Nations force. Military reports provide details on military conditions, health situations, military progress, and air missions. (Some reports contain civilian operation information, as well.) Files also contain information on and correspondence from military staff and high ranking officers such as General Sean Maceoin, Major-General Christian R. Kaldager, and Major-General C.C. Von Horn. This series also includes material, both military and civilian, on the Kamina, Kitona and Banana bases.
The "Summary of Events for 1963" contains information on the role of the United Nations on the training and reorganization of the Congolese National Army (A.N.C.).
Accession Numbers: 75/7, 72/88
Actual series size: 4.5 feet
Operational subject files of the Office of the Chief Administrative Officer (CAO), who later served concurrently as Officer-in-Charge (OIC), UNTAC. The series is arranged into two sub-series, one chiefly reflecting work conducted as CAO (S-0997-0001-01 through S-0997-0005-05), and one primarily documenting work conducted as OIC (S-0997-0006-01 through S-0997-0007-11). Both sub-series are arranged alphabetically by subject.
Title based on series contents.
Series contains miscellaneous records of the Boards of Inquiry Unit. Records appear in the following order: accident/incident reports (with supporting documentation), original Boards of Inquiry convening orders, closed cases, additional case files, and various memoranda.
Title based on series contents.