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S-1898 · Series · 2003 - 2006
Part of Secretary-General Kofi Annan (1997-2006)

Series 1898 consists of records documenting the meetings of the Deputy Secretary-General. Louise Frechette was appointed Deputy Secretary-General in April 1997 and concluded her tenure in April 2006.

The meeting files consist of 23 boxes of records and span from the beginning of her term until the end of March 2006, shortly before her departure. In addition there are talking points, briefing notes and profiles of some well known attendees such as Dr. Angela Merkel who then was the Chairperson of the Christian Democratic Union (CDU), and Prime Minister Tony Blair. The files mainly contain correspondence in the form of memos and emails, travel itineraries, attendance rosters and general background on meetings. The meetings concern a variety of subjects such as Recognition for UN Purposes of Same-Sex marriage (2003); Politics and Humanitarianism and the Senior Management Group which includes the Security-General Statement on Iraq (2003) and the Policy Group on Iraq (2004). Also included are records of Security Council Meetings, draft summaries of General Assembly Meetings and the G8 Summit; the files for the Steering Group on Iraq contain Volumes 1 and 2 of reports on the aftermath of the US Invasion and include information about the United Nations Headquarters Crisis Response to the 19 August 2003 Attack on the UN Office in Baghdad. There is also information about humanitarian relief in response to the tsunami disaster in Asia and Africa and the HIV/AIDS crisis.

Other files pertain to formal and informal luncheons and meetings on a wide variety of topics such as the democratic transition process in Haiti (2005) and the countries who are contributing peacekeeping operations associated with the crisis in East Timor (2004). Other meetings concern allegations of bribery in the Oil-for-Food Program; holding a free and fair election in Afghanistan (2004); the 60th anniversary of the United Nations; implementation of the Millennium Declaration (2004 and 2005) and the strategy for UN action on Darfur.

In addition, S-1898 includes press releases and interviews for the Security-General and Ms. Frechette by outside organizations such as the Brookings Institution. One press release announces the appointment of Rachel N. Mayanja as Special Advisor on Gender issues and the Advancement of Women. The files also contain information on the preparation for internal investigations and audits like the Volcker Report (2005). These files comprise of a large number of strictly confidential records such as CV’s, financial and contact information -- the CV’s are included in background information for proposed candidates for positions such as Under-Secretary-General for Economic and Social Affairs.

Volume: 23 boxes

Name of Processing Archivist(s): Emily Legutko, John Joseph

S-1116 · Series · 1994 - 2006
Part of United Nations Mission in Sierra Leone (UNAMSIL) (1999-2005)

S-1116 contains the records of the Office of the Special Representative of the Secretary-General (SRSG), which includes the Office of the Senior Legal Adviser, the Office of the Child Protection Adviser, and the Human Rights Section.

Records of the Office of the SRSG include the office’s central registry files. These files consist of the SRSG’s public addresses and correspondence, as well as documents pertaining to the Working Group on the Utilization of United Nations Resources (Regional Approach). Correspondents of the SRSG include the government of Sierra Leone, diplomatic missions and UN agencies, the Economic Community of West African States (ECOWAS), the Revolutionary United Front (RUF), the Truth and Reconciliation Commission (TRC) and the Special Court for Sierra Leone.

Records of the Office of the Senior Legal Adviser consist of correspondence and legal briefs concerning a variety of subjects including: UNAMSIL offices and building rentals, thefts, labor strikes, human remains, allegations of sexual exploitation and abuse, and the Yenga border dispute. Also included are notes and advisory opinions of the Senior Legal Adviser to the SRSG and investigations into aircraft crashes. Documents from crash investigations include crash site assessments, witness statements, Board of Inquiry proceedings, medicolegal and autopsy reports, death certificates, movement of personnel request forms, and aircraft accident response procedures. S-1116 also includes proceedings of the Special Court for Sierra Leone and documents pertaining to United Nations assistance and cooperation with the International Criminal Court.

Records of the Office of the Child Protection Adviser consist of: situational analyses; meeting minutes; program and workshop proposals; and reports and papers pertaining to the status of children, including child soldiers and foster children in Sierra Leone. The Office of the Child Protection Adviser also documents the activities of the Children’s Forum Network; the National Steering Committee for Military Training on Child Rights and Child Protection; the National Commission for War Affected Children (NACWAC); and the National Committee on Disarmament, Demobilisation and Reintegration (NCDDR) during UNAMSIL’s mandate.

Records of the Human Rights Section consist of monthly reports; daily human rights reports from UNAMSIL sectors and local non-governmental organizations (NGOs); reports from the Truth and Reconciliation Commission (TRC); reports from the High Commissioner for Human Rights; and subject files. Topics of subject files include the training of personnel; the Human Rights Stakeholders Conference held in December 2005; and the National Forum for Human Rights.

S-1117 · Series · 1998 - 2006
Part of United Nations Mission in Sierra Leone (UNAMSIL) (1999-2005)

S-1117 contains records of the Board of Inquiry (BOI) Unit, the Medical Services Section and the Office of the Chief of Administration.

Records of the BOI Unit consist of reports from the Headquarters Board of Inquiry, the Regimental Board of Inquiry and the Contingent Board of Inquiry. These reports include convening orders; incident reports; proceedings; voluntary and witness statement forms; transcripts of interviews and court proceedings; medical and autopsy reports; memoranda regarding United Nations policy; and the findings and recommendations of the Board of Inquiry. The cases concern incidents which resulted in damages to UNAMSIL personnel or property or which were purportedly caused by UNAMSIL personnel. Incidents include traffic accidents, property damages, thefts, injuries, deaths (both accidental and suspicious), and rapes.

Records of the Medical Services Section consist of patient files from the UNAMSIL medical clinic; and entry, periodic and exit exams performed by the UNAMSIL medical clinic. All patient names are present in TRIM in the “Notes” field at the folder level.

Records of the Office of the Chief of Administration include the following: memoranda, notes, briefs and weekly reports sent from the Chief Administrative Officer (CAO) to the Special Representative of the Secretary-General (SRSG); minutes of senior staff and other administrative meetings; memoranda exchanged between UNAMSIL and the Special Court for Sierra Leone; and memoranda of understanding (MOU) between the United Nations and countries participating in UNAMSIL. Records also include the Chief Administrator’s monthly reports to UN headquarters in New York and documentation of UNAMSIL’s management of Lassa fever.

The title of S-1889 was drawn from two function series of the “Peacekeeping Headquarters Retention Schedule,” v. 2, August 2011, Department of Peacekeeping Operations (DPKO) and Department of Field Support (DFS): Information Management (PKH.INM) and Public Information and Communications (PKH.PUC).

S-1889 contains records relating to the creation, management and dissemination of DPKO and DFS materials that promote the department’s work (PUC). S-1889 also contains records relating to the management of records, information and knowledge in field missions; the use of communication systems and information technology in field missions; and geodata and cartography in field missions (INM).

Records consist of memoranda and briefs about: policy for records management at DPKO headquarters and in field missions; cooperation between DPKO and the Department of Public Information (DPI); and relations between DPKO and the media. Additionally, there are DPKO-issued standard operating procedures on such topics as the reporting of casualties, the submission of situation and incident reports, and public briefings relating to sexual exploitation and abuse in peacekeeping missions.

Also included are: press releases issued by peacekeeping missions; media digests and analyses of national and international news sources, compiled by the Public Information Offices of peacekeeping missions; and plans for the communications infrastructure in peacekeeping missions. Maps and graphical sketches of the peacekeeping host country depict: the deployment of Military Observers, Member State-supported contingents, and mission Team Sites; disarmament sites; zones and areas occupied by military factions; and sectors and geo-political boundaries.

Public Information Office (PIO)
The United Nations Mission of Observers in Tajikistan (UNMOT) Public Information Office was formed by the Special Representative of the Secretary-General (SRSG) for Tajikistan Gerd Merrem on 16 June 1997 with the appointment of Hasmik Egian as Public Information Officer (PIO), who also served as the Spokesman for UNMOT. The stated functions of the Public Information Office included publicizing the Mission’s activities through visual and printed media, such as the publication and distribution of the UNMOT newsletter, and liaising with local, regional and international media outlets to drive coverage of UNMOT activities related to the peace process to as wide an audience as possible. The Public Information Office communicated with Central Asian NGOs engaged in public information initiatives.

The series primarily consists of media analyses (in Russian) of local and regional coverage of UNMOT and the political and security situation in Tajikistan, with particular focus on inter-Tajik negotiations. Media outlets mentioned in these analyses include:

Radio and Television Broadcast Outlets:
BBC World Service
Radio Svoboda
Turkmen TV
Taliban Radio “Voice of Shariah”
Tajik TV News program “Akhbor”
Russian TV “Vremya”
News agency Itar-Tass
Radio Iran Hurson
Russian TV “Novosti”
Radio “Liberty”
Radio “Voice of Free Tajikistan”
Radio Iran
Radio “Free Tajikistan”
Radio Voice of Russia
Radio Khuroson
Radio “Uzodi”

“Leninabadskaya Pravda” – an outlet of the provincial government of Leninabad
“Tirozy Djakhon” - City of Hukumat
“Eti-Khod” - Communist Party
“Unity” - Socialist Party

Also included in the records of the UNMOT Public Information Office are daily press briefings issued by the office of the Spokesman for the Secretary-General in UN-NY. The briefings summarize daily activities of the United Nations Secretariat and its organs, and mention status updates, funding information, and developments related to UNMOT. Additionally, there are memoranda exchanged between the Spokesman at headquarters and the PIO/Spokesman for UNMOT in Dushanbe. The memoranda provide information about the PIO/Spokeman’s activities and media projects. Periodic reports describe the efforts of the Public Information Office to establish and maintain efficient contact with international media, to increase the office’s presence at Tajik cultural activities, and to increase awareness of the activities of UNMOT in Tajikistan.

S-1862 also contains a collection of photographs that document the activities of UNMOT. Photographs are in color and black and white, and most are accompanied by 35 millimeter negatives. Photographs depict: activities of the Special Representative of the Secretary-General (SRSG); activities at UNMOT headquarters in Dushanbe; meetings and press conferences attended by UNMOT officials and the President of Tajikistan Emomali Rahmonov, and the leader of the United Tajik Opposition (UTO) Sayid Abdulloh Nuri; activities of the Chief Military Observer; briefings and patrols of UNMOT military personnel; transportation of the casket of UNMOT Lieutenant Wolfgang Sponner, who was killed in Kurgan Tube on 18 September 1995 in an exchange of fire; visits of UNMOT staff to Tashkent, Uzbekistan, and Tehran, Iran; cultural events attended by local civilians and UNMOT staff; United Nations-led training events with local civilians; and humanitarian aid activities carried out by UNMOT personnel.

Law enforcement

The title of S-1884 was drawn from the function series Law Enforcement (PKH.LAE) from the “Peacekeeping Headquarters Retention Schedule,” v. 2, August 2011, Department of Peacekeeping Operations (DPKO) and Department of Field Support (DFS).

S-1884 contains records documenting the provision and management of police activities in peacekeeping missions, as well as support for and reform of the host country’s institutional police capacity.

Records consist of code cables, memoranda, briefs, and internal notes covering a variety of topics, including: the activities, drawdown and phasing out of Civilian Police; outlines and concept of operations for mission police activities; training and activities for the reform of national police agencies; debriefing of the Police Commissioner at DPKO headquarters; and the role of the mission police component in mandate implementation. Also included are mission-produced concept papers for policing initiatives.

Included are guidelines for Civilian Police on assignment in the United Nations Mission in Bosnia and Herzegovina (UNMIBH).
There are also reports, dating from 2006, about DPKO’s policy on the reform, restructuring and rebuilding of local police and law enforcement agencies; and on internal evaluations of mission police components.

Human rights

The title of S-1886 was drawn from the function series Human Rights (PKH.HRT) from the “Peacekeeping Headquarters Retention Schedule,” v. 2, August 2011, Department of Peacekeeping Operations (DPKO) and Department of Field Support (DFS).

S-1886 contains records documenting the administration and coordination of human rights activities in peacekeeping missions.

The records include daily reports of the Human Rights Division of the United Nations Operations in Burundi (ONUB), which cover: the activities of Human Rights Officers (HROs); the administration of justice and developments of major trials observed by Division officials; major incidents of alleged abuse by the police and by the Forces de défense nationale (FDN), killings and arbitrary executions, sexual violence, local crime; prison visits; and human rights protection capacity-building activities. Also included are two reports prepared by the ONUB Human Rights Division about the human rights situation in Burundi, which cover the period from June 2004 to May 2005.

Other records include: memoranda and letters about the coordination of the High Commissioner for Human Rights with the United Nations Mission in Bosnia and Herzegovina (UNMIBH); and a speech delivered by Mary Robinson, High Commissioner for Human Rights, at the International Symposium on Strengthening Human Rights Field Operations, held in Bonn on 26-27 May 1998. There are also records documenting the activities of the Committee on Mission Persons (CMP), of the United Nations Peacekeeping Force in Cyprus (UNFICYP) from 1992 to 1999. The CMP records primarily concern the effectiveness and administration of the Committee, and an audit of the Committee completed in April 1996.

Humanitarian affairs

The title of S-1887 was drawn from the function series Humanitarian Affairs (PKH.HUM) from the “Peacekeeping Headquarters Retention Schedule,” v. 2, August 2011, Department of Peacekeeping Operations (DPKO) and Department of Field Support (DFS).

S-1887 contains records relating to the administration and coordination of humanitarian activities in peacekeeping operations, including the provision of assistance to victims of war and natural disasters.

Records consist of code cables, memoranda, briefs, and internal notes about the humanitarian and refugee situation in several African countries, namely the Democratic Republic of the Congo, Zambia, Burundi, and Sierra Leone. These records cover a variety of topics, including: mission and government responses to refugee crises; DPKO coordination with the United Nations High Commissioner for Refugees (UNHCR); and statistics on the number of refugees and food aid distribution.

Some records document the Mission on Detainees undertaken in September 1989 by Ambassador B. A. Clark, a representative of the United Nations Transitional Assistance Group (UNTAG), during the operation of the United Nations Angola Verification Mission I (UNAVEM I). The Clark mission sought to determine the status of Namibians allegedly being detained in Angola and Zambia by the South West Africa People’s Organization (SWAPO).

Additionally, there is a report, dated August 1991, by the United Nations Border Relief Operation (UNBRO). UNBRO established in 1982 to provide material and protection assistance to Cambodian displaced persons at the border between Cambodia and Thailand. S-1887 also includes “Peacekeeping and Humanitarian Action,” a speech by Kofi Annan, Under-Secretary-General for Peacekeeping, delivered in October 1993.

S-1000 · Series · 1973 - 2006
Part of United Nations Operation in Somalia II (UNOSOM II) (1993-1995)

Series documents the substantive work of the Office of the Special Representative of the Secretary-General covering a broad array of subject matters. The series is arranged into three sub-series: Somali political parties and factions (S-1000-0001-01 to S-1000-0003-08), conferences (S-1000-0004-01 to S-1000-0007-04), and general mission activities (S-1000-0007-05 to S-1000-0035-03), with each sub-series arranged alphabetically therein.

The series' title is based on series contents. Files in this series need re-foldering, dates, and screening.