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Humanitarian Affairs Office
The records of the Humanitarian Affairs Office document coordination between UNMOT and humanitarian agencies active in Tajikistan. Included are a variety of documents forwarded to the Special Representative of the Secretary-General (SRSG) from the following agencies and organizations: the Field Coordination Unit stationed in Dushanbe, which was set up and overseen by the Department of Humanitarian Affairs (DHA); the United Nations High Commissioner for Refugees (UNHCR); the International Organization for Migration (IOM); the United Nations Development Programme (UNDP); the World Health Organization (WHO); the International Monetary Fund (IMF); and the World Bank.

There are reports of the United Nations Inter-Agency Humanitarian Needs Assessment mission led by the Department of Humanitarian Affairs (DHA) in October 1996, as well as issues of an information bulletin titled “Humanitarian Assistance in Tajikistan” and circulated by the DHA. The briefs authored by UNHCR officers in Tajikistan cover: the UNHCR’s reintegration programme, the repatriation of Tajik refugees from Afghanistan and Kyrgyzstan, conditions at transit centers, and the harassment of Tajik refugees by Opposition forces. There is also a UNDP-authored working paper dating from 1997 titled, “Support to Strategic Framework Process: Managing the Transition from War to Peace.” Also present are summaries of Food Coordination Meetings, which were run by the World Food Programme and attended by UNMOT officials and representatives of non-governmental organizations. Additionally, there is correspondence between the SRSG and representatives of humanitarian agencies as well as summaries of inter-agency meetings convened by the SRSG.

Mine Action

The title of S-1890 was drawn from the function series Mine Action (PKH.MIN) from the “Peacekeeping Headquarters Retention Schedule,” v. 2, August 2011, Department of Peacekeeping Operations (DPKO) and Department of Field Support (DFS).

S-1890 contains records documenting the administration and coordination of mine action activities by the Department of Peacekeeping Operations (DPKO).

Included are memoranda of the DPKO’s Demining Expert and the Demining Unit, covering such topics as: job descriptions and recruitment for the Demining Unit, coordination between DPKO and the Department of Humanitarian Affairs in the area of mine clearance, and the procurement of technical expertise. There are also briefs issued by the Demining Unit on the landmine situation and clearance activities in specific countries and geographic areas, including Somalia, Sudan, Mozambique, the Libya/Chad border, and other areas. Additionally, there are summaries of meetings of the Working Group on Mine and Munitions Clearance (WGMC), which were attended by the Demining Expert. The WGMC was established in 1992 to coordinate demining activities across all United Nations departments and to develop a United Nations demining policies.

S-1890 also includes draft plans for mine clearance in Angola dating from 1994. The drafts outline the scope of the mine problem in Angola, and preparatory and implantation phases of clearance activities with the assistance of the United Nations Angola Verification Mission II (UNAVEM II) and the Angola Mine Clearance Training Facility. Additionally, there are code cables and briefs documenting mine clearance operations conducted during the United Nations Angola Verification Mission III (UNAVEM III). The briefs cover topics such as medical support for mine clearance, the mine threat in regional areas of Angola, and staffing and operations of the UNAVEM III Demining School.

Other records in S-1890 include: a reconnaissance report, dating from 1991, on minefield clearance in the United Nations Buffer Zone, prepared by Canadian forces in the United Nations Peacekeeping Force in Cyprus (UNFICYP); draft mine clearance plans for Rwanda dating from 1994; and a summary, dating from October 2000, of mine clearance statistics prepared by the Mine Action Coordination Centre (MACC), which operated in Pristina under the United Nations Interim Administration in Kosovo (UNMIK). A brief dating from c. 2005 on the United Nations Mine Action Office in Sudan covers the history of UN-assisted mine action clearance activities in Sudan, the objectives of the office, and the integration of the office with the United Nations Mission in the Sudan (UNMIS).

Area and Country files

UN. Chef de Cabinet (1961-1973: Narasimhan)
Under-Secretary-General for General Assembly Affairs (1962-1967: Narasimhan)
Under-Secretary-General for Special Political Affairs (1959-1961: Narasimhan)

Series consists of correspondence, memoranda, clear and code cables (numbered and unnumbered), trip reports, press releases, Secretary-General's statements, and United Nations documents relating to countries and areas in Africa, Europe, Asia and the Far East, the Middle East, North America and Middle America. Subjects include conferences and meetings, political situations, catastrophes and requests for relief, border violations, independence, United Nations observation groups, and communications between permament missions and representatives of the United Nations including diplomats and high ranking officials of countries. Correspondents include Secretaries-General U Thant and Kurt Waldheim, Director-General of the United Nations Office at Geneva V. Winspeare Guicciardi, Deputy Chef de Cabinet and later Under-Secretary for Special Political Affairs Jose Rolz-Bennett, Under-Secretary-General for Economic and Social Affairs Philippe de Seynes, and Legal Counsel C.A. Stavropoulos.

Accession numbers: A/538, 67/184, 73/192, 74/19, 74/74, 74/105.

The title of S-1828 was drawn from the function series PKH.MIL001 from the “Peacekeeping Headquarters Retention Schedule,” v. 2, August 2011, Department of Peacekeeping Operations (DPKO) and Department of Field Support (DFS).

Records contained in S-1828 document policy, procedure, and best practice relating to military participation in peacekeeping operations. Records assigned to S-1828 also cover policy, procedure and best practice concerning: military personnel in DPKO and in peacekeeping missions; operations and logistics; mission equipment and assets; mission liquidation; air assets and air operations in peacekeeping missions; and medical support in peacekeeping operations.

The records primarily consist of directives and guidelines issued to incoming Force Commanders and high-level military personnel; governments contributing military personnel to peacekeeping missions; and Military Observers, Military Liaison Officers, and Civilian Police on assignment. The guidelines are mission-specific as well as generic.

Guidelines and directives for incoming Force Commanders were issued directly by the Under-Secretary-General for Peacekeeping. They detail the authority of the mission as established by the Security Council and as vested in the Secretary-General; the background to the conflict in the host country; the command authority and responsibilities of the Force Commander; the mandate and terms of reference of the peacekeeping mission; the history of the implementation of the mandate; expected relations with host countries and governments of neighboring countries; expected relations with the media; expected relations with other peacekeeping missions in the region; requirements regarding the Force Commander’s reporting to DPKO headquarters on mission developments; and the organization and strength of the mission, and functions of senior officers. Directives and guidelines are also included for Chief Military Observers and Chief Military Liaison Officers.

Guidelines for governments contributing military and police personnel to peacekeeping missions detail the background of the conflict; the mission mandate, organization, and concept of operations; requirements for contingents and infantry battalions in terms of weapons, vehicles, generators, tentage, defence stores, water containers, etc.; requirements for deploying engineering, logistics, and medical units; naval and air support specifications for the mission; procedures regarding the training and preparation of personnel; and procedures regarding headquarters establishment and communications within the mission area.

Guidelines for Military Observers on assignment detail qualifications and expectations for conduct and performance; the duty schedule and duration of tours of duty; locations of duty stations; compensation and mission subsistence allowance (MSA); entitlement in case of death, injury, or illness; privileges and immunities granted to Military Observers; climate and living conditions in the mission area; immunization requirements and personal protection measures against local diseases; procedures for traveling to and from the mission area; clothing and equipment required; and the mandate, organization, and historical background of the mission. Also included in the guidelines is a sample undertaking form to be signed by Military Observers. The undertaking committed the signee to avoid actions which would adversely affect the integrity, independence, and impartiality required of the Military Observer status in the mission. Guidelines are also included for Military Liaison Officers and Civilian Police on assignment.

There are also records in S-1828 that document the development of policies for military participation in peacekeeping missions, and efforts by the DPKO to acquire support for these measures from Member States, the Security Council, and the Secretary-General. Included are analyses written by the Military Adviser on military leadership in peacekeeping operations; a report of the UN Joint Inspection Unit with recommendations for improving the functioning of military components of peacekeeping operations; and Standard Operating Procedures for the selection of Force Commanders and high-level military and police personnel in peacekeeping operations. Also present are Standard Operating Procedures specific to military and air operations in peacekeeping operations, as well as lessons learned reports about the mission’s military dimension.

There are also records relating to command and control (C2) of peacekeeping operations exercised by the Department of Peacekeeping Operations (DPKO) for active missions in the field. These records consist of a report on the Command and Control Review held at the DPKO on 9 November 1993; briefs defining command and control terms in peacekeeping; organization charts of the chain of command of peacekeeping operations; analyses identifying flaws in the command and control system; and findings and recommendations for independent studies about command and control.

Other records concern the development of United Nations Standby Arrangements in the early 1990s. The United Nations Standby Arrangements called for Member States to contribute standing reserves of military, Civilian Police, civilian personnel and materiel to peacekeeping missions at the request of the Secretary-General within an agreed response time, as mandated by the Security Council. Records include: a concept paper, dated 4 November 1992, to develop a United Nations Standby Force; administrative papers, including meeting summaries and interim reports, of the Standby Forces Planning Team; guidelines developed in 1993 for Members States for contributions of personnel and equipment to the Standby Force; and charts detailing Standby Force composition, tasks, and equipment. There are also studies of the development the United Nations’ rapid reaction capability, and summaries of meetings of the Friends of Rapid Deployment.

Additional records contained in S-1828 cover policies and procedures related to air assets and operations in peacekeeping missions. Included are: memoranda outlining principles on the use of helicopters in peacekeeping operations; a policy directive dating from ca. 1999 on the handling of air crashes in field missions; and a non-paper, also dating from ca. 1999, on arbitration policy on contracts for securing the services of military aircraft in peacekeeping missions.

Records relating to liquidation policy include Provisional Guidelines for the Liquidation of Field Missions, drafted ca. 1996 by the Field Administration and Logistics Division (FALD), covering planning, the disposition of mission property, the phasing out of personnel and administrative closure activities, and archives and records management procedures. There is also a Field Mission Liquidation Manual dated 2004. Also issued by FALD is a manual dating from 1996, titled “Policies and Procedures Concerning Reimbursement and Control of Contingent-Owned Equipment of Troop-Contributing Countries Participating in Peacekeeping Missions.”

Additionally, S-1828 contains an outline dating from ca. 1993 detailing the doctrine for logistics operations in peacekeeping operations; and a presentation dating from September 1999 on logistics in peacekeeping operations, covering the cycle of logistics, authority for action as derived from mission-related legal documents, deployment, and sources of support for equipment.

Political - Country Files
S-1024 · Series · 1960 - 2005
Part of Secretary-General Javier Perez de Cuellar (1982-1991)

S-1024 documents the Secretary-General's contacts and information gathering relating to the member nations of the United Nations. Records include correspondence with heads of states, foreign ministers and representatives, as well as code cables, handwritten notes, speeches, UN documents, news clippings, photographs, etc. Arranged in alphabetical sequences by country.

Security Management

Chief Security Officer
The records of the UNMOT Chief Security Officer (CSO) consist of one file. It contains a mission-wide security plan detailing the security phases and practical arrangements for the relocation and evacuation of UNMOT staff and employees of United Nations agencies. The plan is dated 15 February 2000.

United Nations Mission of Observers in Tajikistan (UNMOT)
The files for UNMOT contain security plans, a security checklist prepared in the event of Y2K technology disruption (17 June 1999), and a security report. The Special Representative to the Secretary-General (SRSG) prepared the security plans (1 July 1998 and 1 December 1998) and the security report.

Also included are guidelines for UN security personnel and security-related information which were prepared by the Chief Security Officer (CSO). In addition, the files contain a security directive about the inclusion of inter-governmental and non-governmental staff into United Nations security arrangements.

United Nations Tajikistan Office of Peace Building (UNTOP)
UNTOP’s security-related records consist of: security plans; a 30 September 2002 directive about security clearance procedures; memoranda about contingency planning for avian influenza; and directives for security wardens in Dushanbe.

S-1118 · Series · 2001 - 2004
Part of United Nations Mission in Sierra Leone (UNAMSIL) (1999-2005)

S-1118 contains the records of the Office of the Deputy Special Representative of the Secretary-General for Governance and Stabilization. Records consist of minutes of meetings with the heads of United Nations agencies, progress reports produced by the National Recovery Committee (NRC), Memoranda of Understanding, and press releases, reports, and correspondence regarding the meetings of the Development Partnership Committee (DEPAC).

Series contains photographic prints and UNIKOM visitors' book. Photographs, some captioned, document UNIKOM military personnel's work and social life. Subjects include: speeches, Secretary General's visit to UNIKOM, foreign dignitaries' visits to UNIKOM, patrol and observation bases (POBs), farewell dinners and luncheons, explosive ordnance disposal (EOD), plaque presentations, medal parades, hand over parades, memorial services, UN vehicles, sport, and contingent national holiday celebrations. Photographs are arranged by subject in no apparent chronological order. Visitors' book is signed from 14 April 1996 to 20 February 2003.

[in progress; all items need to be re-housed/processed upon arrival of archival materials]