The first organization plan of the Bureau of Supply (Bureau of Supply Order No. 2, c. January 1944) contained provision for a Requirements and Allocations Division. After 15 April 1944, it operated as two branches, a Requirements Co-ordination Branch, and an Allocations Co-ordination Branch, (Bureau of Supply Order No. 8). The two were again joined (Bureau of Supply Order No. 8, Supp. 7) on 12 October 1944. On 13 July 1945 (Bureau of Supply Bulletin No. 34) the Branch was abolished, and its functions were taken over by the new Country Programs Division. The new Division took over some of the functions and staff of the 'area desks' of the former Bureau of Areas.
The functions of the office were, briefly, to act in a staff and liaison capacity in connection with the computation of supply requirements and the preparation of requests for allocations, and in the development of coordinated requirements programs. It was divided into four major units: an Executive Office; a Programming Branch, responsible for drawing up and coordinating a broad program of supply operations by balancing the needs and requests of receiving countries against available resources of funds and supplies; an Operations Branch, principally occupied with preparing and maintaining current records and reports of the progress of the program; and a Country Desk Branch, consisting mainly of liaison officers responsible for coordinating the work of the various Supply Bureau divisions with respect to individual countries and for assisting the Mission heads and the Washington representatives of those countries.
When liquidation began, the Country Programs Division was abolished on 1 August 1947, and its remaining functions were assumed by the new Residual Operations and Records Division (General Bulletin No. 277). This was in turn succeeded on 1 April 1948 by the Division of Residual Supply Activities (AO 103, Supp. 21).
Series comprises the incoming and outgoing clear cables of the Preparatory Commission, which communicated with member states and its internal administration on matters at hand. Arranged in small groupings (e.g., regarding site selection), and therein chronologically.
Series consists of the minutes of the Preparatory Commission First to Eighth Committees and the Executive Committee. Minutes of the Site Sub-Committee are also included. The majority are verbatim minutes, with summary records of the First and Fourth Committees appended to the series. Arranged in committee number order, followed by the Site Sub-Committee, then the Executive Committee, and therein chronologically.
Series is the registry system of files kept by the Preparatory Commission in the course of consultative and administrative activities to prepare for the establishment of the United Nations. Some of the records date from a post-Preparatory Commission period (the Executive Secretary functioned as the Secretary-General of the United Nations from 11 January 1946; the Secretary-General was appointed 1 February 1946). Included are miscellaneous records of the Executive Committee, official records of the Preparatory Commission, administrative records relating to the establishment of the International Court of Justice, a few delegation files, early records of the Economic and Social Council (15 July 1945 - 16 Nov. 1945), early sub-committee records of the General Assembly of the United Nations (25 Apr. 1945 - 30 Jan. 1946), some correspondence with member state missions to the United Nations (2 Oct. 1945 - 15 Dec. 1945), General Assembly files relating to proposed sites for the United Nations Headquarters (14 Jan. 1945 - 30 Jan. 1946), a few League of Nations negotiation files (11 Sept. 1945 - 7 Jan. 1946), correspondence with the press, correspondence with libraries, and letter registers (24 Sept. 1945 - 14 Oct. 1946). Arranged in file classification number order, i.e., in the order cited above.
Series consists of records which supplemented those in the Registry filing system, and other particular types of records, such as Commission minutes, cables, and printed documents, in other words, chronological files, working papers, administrative files, and miscellaneous files. There is no particular sequence to the arrangement, but appears in this order: technical committee working papers, Sub-committee on Communications, Advisory Group of Expects (financial matters), Orders of the Day Office files, miscellaneous files, and at the end, the chronological files (1 Sept. 1945 to 30 Mar. 1946).
Series contains the following records in the stated order: copies of the Protocol of Deposit of Ratifications of the Charter and certified copies of the Charter; guides to Co-ordination Committee documents on the evolution of the Charter; photostatic of signatures of the Charter; copies of Instrument of Ratification of the UN Charter; approved text of the Charter; certified copies of the Charter in Chinese, English, French, Russian, and Spanish; resolution on Interim Commission (Chinese); texts as approved by language panels; manuscripts for Charter, Statute of the International Court and Resolution on Interim Arrangements of Preparatory Commission (arranged by language); certification clause; signature pages; charter galley proofs (English, French, Russian Spanish); records relating to Charter completion and printing.
Office of the Special Assistant to the Personal Representative of the Principal Secretary Dr. Ralph Bunche
Series consists of correspondence, handwritten notes, invitations, publications, and press. Subjects include but are not limited to the following: handwritten notes regarding UNSCOP meetings; hotel documentation for a trip to Geneva and Jerusalem; invitations to various UN functions including the UN Week Dinner held on 20/09/1947. Correspondents include UN Principal Secretary Dr. Ralph Buche; Rupert Emerson, Department of Government, Harvard University; Mr. William Porter, Consul, United States Consulate in Jerusalem, Palestine; A. Emil Sandstrom, Chairman, UNSCOP. Folder 5 includes Mr. Bunches Countrywide Pass for Palestine.