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Deputy Secretary-General Asha-Rose Migiro's Activities

"Series 1893 contains records detailing the daily activities of the Deputy Secretary-General and primarily consists of correspondence, invitations, congratulatory letters and chronological files. Asha-Rose Migiro assumed the Office of the Deputy Secretary-General (ODSG) on 5 February 2007 and concluded her tenure on 1 July 2012. Her chronological files consist of 49 boxes. These records provide a detailed record of Ms. Migiro's work and activities, spanning 2007-2012. The files contain information about the crisis in Syria (2011); the conflict in Sudan; the Egyptian Revolution (2011); the earthquakes in Chile and Haiti (2011); women's rights, particularly violence against women; the HIV/AIDS crisis; Iran's nuclear programme; the Israeli-Palestinian peace process; education initiatives; and climate change. There are also records pertaining to meetings of the Policy Committee, Management Committee, Security Council and the Steering Committee. In addition, there are background notes on topics of importance; programme materials for summits and conferences; briefing notes for meetings with commissioners, ministers and government officials; personnel records; planning and strategy documents for current and future UN initiatives, including the Secretary-General's Global Initiative on Education and Umoja ; and copies of notes to the Secretary-General about Ms. Migiro's meetings and travels. The chronological files also contain travel itineraries; copies of Ms. Migiro's speeches; talking points on various topics; and Q & A reference documents. There are occasional reference copies of correspondence between Secretary-General Ban Ki-moon and various government officials, as well as drafts of letters for the Secretary-General's approval and signature. S-1893 also contains three boxes of congratulatory letters sent to Dr. Asha-Rose Migiro following her appointment as Deputy Secretary-General in February 2007 from world leaders, diplomats and ministers. Ms. Migiro's corresponding thank-you letters are included. In addition, there are six boxes of invitations, dating from 2007-2008, to attend conferences, summits and events, some focused on women's rights, Africa, poverty, climate change and education initiatives. Other invitations are contained in the chronological files. Additional information about the various conferences may be found in Series 1894 (Trips). S-1893 also contains three boxes of records pertaining to the High-Level Event (HLE) on Millennium Development Goals (MDG) held at United Nations Headquarters in New York on 25 September 2008. These records include invitations to Member States, non-governmental Organizations (NGOs), and individuals in the private sector. Other records include programmes for the event and partnership events; briefings of planning meetings; and invitations for the related High-Level Meeting on Africa's Development Needs, held on 22 September 2008. Volume: 60 boxes"

External Relations

Series 1096 consists of delegation files, meeting notes, correspondence, reports and other documents. The records detail meetings and negotiations between the Office of External Relations and governments, non-governmental organizations (NGOs), civil, religious and academic institutions, the general public and United Nations Information Centres (UNICs).

The delegation files contain information about a wide variety of issues occurring between 1996 and 2006 including the United Nations’ response to: human rights abuses, humanitarian needs and natural disasters; and involvement in military activities and conflict resolution, political negotiations and matters related to elections, personnel appointments and the security of United Nations personnel. There is correspondence between the Secretary-General and ambassadors, heads of state, government officials and United Nations senior officials, as well as reports prepared for the Secretary-General of permanent missions and resident coordinators. The files also contain documents related to delegations sent by member states: Afghanistan, Angola, Democratic Republic of Congo, Cote d'Ivoire, Iraq, Lebanon, Liberia, Sierra Leone, Sudan, Timor-Leste, United States of America and Yugoslavia.

A key set of records in Series 1096 are the meeting notes of Kofi Annan. The notes detail meetings about the terrorist attacks of September 11 and their impact on the work of the United Nations. Several notes focus on issues in the Middle East circa 2002 and 2003 including a meeting with the Weapons of Mass Destruction Commission (WMDC) attended by UN Weapons Inspector Hans Blix and with Prime Minister of Lebanon Rafik Hariri, about Israel’s occupation of lands considered to be Lebanese. Other meetings addressed natural disasters, such as the 26 December 2004 Indian Ocean tsunami and South Asian Earthquake, and were attended by Bill Clinton and George H.W. Bush. Meetings concerning gender equality are featured prominently, often involving discussions with Rachel Mayanja, Special Advisor on Gender Issues and Advancement of Women.

Other files contain correspondence and reports of meetings between the Secretary-General and representatives of religious institutions about religious violence, religious ceremonies and events held in connection with the activities of the United Nations. Several files contain invitations for the Secretary-General to speak or attend events at educational institutions. Some of the records describe projects and collaborative efforts between the United Nations and educational institutions. In addition, the files contain correspondence from the general public contains opinions expressed about the work of the United Nations, suggestions for United Nations activities, reactions to specific decisions made by the Secretary-General, requests for autographs, well-wishes, as well as personal endorsements from the Secretary-General.

Secretary-General's Activities

Series includes records pertaining to the Secretary-General's daily agenda of activities. Documented are the Secretary-General's extensive travels during the entirety of his tenure. Trip files consist of official itineraries and program booklets of the Secretary-General's visit; the Secretary-General's briefing books for countries and cities visited; background notes on topics of importance to groups and organizations with whom the Secretary-General met; program material for summits and conferences the Secretary-General participated in; publications of United Nations programmes active in countries and regions visited; lists of persons accompanying the Secretary-General on trips; seating arrangements of formal dinners and meetings the Secretary-General attended; programs of cultural performances attended by the Secretary-General; press releases regarding the Secretary-General's activities while on trips; and records pertaining to air and ground transportation, hotel accommodations and security of the Secretary-General and party while on trips. Trip files also contain code cables exchanged between the Executive Office of the Secretary-General (EOSG) and the Secretary-General and party. Also included in the series are files which pertain to persons and groups that were granted meetings and audiences with the Secretary-General, including heads of state, representatives of organizations and VIPs. Other files in the series pertain to invitations received by the Secretary-General to attend public and private events and to speak at celebrations and commemorations of non-profit or private organizations. Records also identify persons who attended events as representatives of the Secretary-General. Files pertaining to messages include the text of the Secretary-General's messages offered to various groups and organizations for use at public and private events; text of messages published in books or periodicals; and text of the Secretary-General's messages for events and commemorative occasions at United Nations headquarters. Records which pertain to the Secretary-General's daily appointments document persons and groups with whom the Secretary-General met, appointment times and well as places of appointment. Series also contains records pertaining to the meetings of the Senior Management Group, Executive Committee on Peace and Security, Steering Committee on Reform, Communications Group, Policy Coordination Group, Emergency Task Force, Great Lakes Task Force and Kosovo Task Force. Records consist of correspondence, briefing books, programs, invitations, speeches, code cables and faxes.

Policy

Series contains correspondence, notes of meetings, memoranda, press releases, General Assembly announcements and agendas, and Security Council reports and resolutions documenting admission of new member states to the United Nations.

Legal Adviser

Legal Adviser
S-1814 consists of: correspondence between the Legal Adviser and the Head of Mission; summaries of the work of ONUSAL; memoranda about the destruction of weapons; reports on territorial disputes along the Salvadoran-Honduran border in regions called “los bolsones”; and correspondence and memoranda concerning privileges and immunities granted to ONUSAL staff involved in incidents.

Administration Division

Administration Division
Records of S-1815 include: ONUSAL Standard Operating Procedures; organization charts and papers for various offices and sub-offices; terms of reference for mission personnel; guidelines for Military Liaison Officers and Police Monitors on assignment; reports of the Secretary-General on ONUSAL and the peace process in El Salvador; and correspondence of the Chief Administrative Officer with Regional Coordinators regarding the phasing-out of the mission.

Electoral Division

S-1811 contains records concerning provision of support and assistance by the United Nations Observer Mission in El Salvador (ONUSAL) for the conduct of the national elections, which were held on 20 March of 1994.

Electoral Division
Records consist of: operational support plans for the elections; progress reports on the activities of the Electoral Division; plans and reports describing observation and monitoring activities enacted in regions; lists of polling stations; analyses of the media coverage of the electoral process; statements signed by candidates; reports describing problems in the process of issuing voter registration cards (carnets); descriptions of ONUSAL’s election-related activities with non-governmental organizations; and electoral and political reports prepared by ONUSAL’s regional offices. Correspondence covers such topics as: the selection and establishment of polling sites; the selection of electoral observers, who were deployed at polling sites to verify that electoral activities took place in a free and fair atmosphere; allegations of electoral fraud; and activities and events held by political parties. Records pertaining to ONUSAL’s preparatory mission for the elections include: work plans; reports assessing the pre-electoral climate; reports examining Salvadoran institutions integral to the electoral process; and reports monitoring fulfillment of the Chapultepec Peace Accords.

Records on political parties consist of: papers describing the principles and objectives of political parties; correspondence between ONUSAL officials and political party leaders; and complaints made about irregularities in the electoral process and improper conduct of public officials and candidates. Also included are lists, tables and statistics compiled by ONUSAL on: voting activities; voting centers; complaints and incidents in departments and municipalities; and the process of issuing voter registration cards (carnets) to members of the public. Records of the El Salvadoran Supreme Electoral Tribunal (TSE) include: correspondence between ONUSAL officials and TSE officials; analyses of political parties; interviews with members of political parties; and reports on problems with El Salvador’s electoral process and possible solutions.

Electoral Division, Regional Office of San Salvador
Records consist of: information circulars and memoranda on the freedom of association; reports of the registration process in San Salvador towns and municipalities; lists of mayors; reports of the Electoral Division; codes of conduct followed in departments during electoral campaigns; operational support plans for the election as enacted in San Salvador and in other regions; booklets, brochures and publicity materials issued by non-governmental organizations that assisted with voter registration; and papers on election strategy, the recount process in San Salvador, methodology for electoral observation, and the organization and functions of the Supreme Electoral Tribunal (TSE). Correspondence covers such topics as: selection of and requests for electoral observers; plans for voter registration events; alleged registration and electoral fraud; updates on candidates; campaign events; and post-election wrap-up. Records concerning electoral observers include: data on deployment; orientation materials on the departments of El Salvador; observation procedures; and reports on campaign events.

Complaints include reports of: illegal campaigning; registration and electoral fraud; vandalism; and threats and acts of violence intended to influence voters. Records documenting ONUSAL activities in the Department of Cuscatlan include: notes for the file about registration problems; lists of officials and non-governmental organizations active in the Department; and reports and statistics on the issuing of voter registration cards and the election. Records documenting ONUSAL activities in the Department of La Libertad include: correspondence between officials of the Farabundo Marti National Liberation Front (FMLN) and ONUSAL officials; results of voter registration drives; reports of visits to mayoralties (alcaldias); papers on the process of document verification and issuing of voter registration cards.

Subject Files - Tribunal

United Nations Tribunal in Eritea

Series consists of correspondence, incoming and outgoing cables, notes, reports, appendices, translations, agreements, resolutions, case files, charge sheets, judgements, petitions, actes de citation, rules of procedure, legal documents, press clippings, periodicals, and reprints of journal articles. Subjects include but are not limited to the following: court cases; tribunal judges; Asmara; economic and financial matters in Ertiea; CITAO (Compagnia Italiana Transporti Africa Orientala); and CINTIA (Compagnia Improse Nazionale Turistich Italia Africa). Correspondents include Trygve Lie, UN Secretary-General; Louis Chapard, Registrar, UN Tribunal in Eritea; Adib Maakad, Registrar, UN Tribunal in Eritea; Albert W. Reid, Registrar, UN Tribunal in Eritea; Faiz Yorukoglu, President, UN Tribunal in Eritea; and Tedla Bairu, Chief Executive, Imperial Ethiopian Court.

Administrative Files - United Nations Special Committee on the Balkans (UNSCOB)

The United Nations Special Committee on the Balkans (UNSCOB) was established in November, 1947 to perform good offices, and to help settle disputes. It lasted until December 1951.

Records relate primarily to personnel matters, and include staff lists, letters of appointment for general staff, drivers, and interpreters; as well as correspondence concerning general matters. Also included are memoranda concerning the responsibilities of UNSCOB.

Series consists of correspondence, reports, and brochures. Subjects include but are not limited to the following: letters of appointment for local staff; letters of appointment for UN staff; pay scales; requests for leave; and indemnity pay. Correspondents include John Townend, Administrative Officer, UNSCOB, Salonika; M.F. Payne, Administrative Officer, UNSCOB, Athens; L. Nicolaou, Greek Liason Service Secretary; Mary McKenna, Administrative Officer, UNSCOB; and Byron Price, Assistant to the Secretary-General, Department of Administrative and Financial Services.

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