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External Relations (2007-2010)

"The records in S-1956 document interactions between the Executive Office of the Secretary-General (EOSG) and Member States; politicians; non-governmental organizations (NGOs); intergovernmental organizations (IGOs); civil, religious, private, and academic institutions; and the general public. The records mostly date from 2007 to 2010 and detail issues, primarily through correspondence, such as the United Nations' response to human rights abuses, humanitarian needs, and natural disasters; involvement in military activities and conflict resolution; political negotiations and matters related to elections; and United Nations' initiatives such as Millennium Development Goals (MDGS). They frequently document major events and efforts such as the attempts to combat piracy off the coast of Somalia; assistance provided in the aftermath of Cyclone Nargis in Myanmar and the earthquake in Haiti; armed conflict between Russia and Georgia; independence of Kosovo; the crisis in Darfur; and Millennium Development Goals (MDGs). In 2011, the EOSG adopted a new records classification scheme that contains records for the remainder of the Secretary-General's term. Records similar to those in S-1956 are also found within S-1959: Executive Office of the Secretary-General (EOSG) - Central Files (2011-2016). The records also contain: petitions; press releases; speeches and remarks made by the Secretary-General; reports; reference material; official United Nations documents; official notes; talking points; and internal correspondence and memoranda from the Secretary-General, Chef de Cabinet, and officers from the Department of Political Affairs (DPA). Incoming and outgoing correspondence include invitations to and from the Secretary-General or a member of the EOSG staff to meet with delegates and representatives of Member States and other organizations; and to participate in conferences, seminars, dinners, anniversary celebrations, and other events. They also contain requests for the Secretary-General's support for a wide variety of policies and projects, andfor assistance in dissemination of information on issues and abuses to a wider audience such as advocating the appointment of a Special Representative of the Secretary-General on violence against children, and specific requests to assist refugees created by the crises in Darfur and the conflicts between Israel and the Palestinians. In addition, some of the correspondence includes nominations for United Nations posts and endorsements of candidates by independent groups; letters of gratitude to and from the Secretary-General; letters of condolences; requests for financial assistance; congratulatory letters to newly elected or appointed individuals; and mission updates. Frequently documents attached to correspondence include lists of individuals who will attend meetings, their CVs, itineraries, background notes, and talking points. The records also contain a large number of update notes, memoranda, and reports which describe and analyse world events and provide suggestions and recommendations on the action to take; mission progress reports and after-mission reports; progress reports detailing the peace process; implementation of agreements and summaries of meetings and impressions garnered; as well as notes generated from meetings of the Secretary-General and members of the EOSG. Processing Archivist: Virginia Pastor, Alex Gelfand Volume: 116 boxes"

Secretariat Departments (2007-2010)

"The United Nations Secretariat is one of the main organs of the United Nations and organized along departmental lines, with each department or office having a distinct area of action and responsibility. Offices and departments coordinate with each other to ensure cohesion as they carry out the day-to-day work of the UN in offices and duty stations around the world. At the head of the UN Secretariat is the Secretary-General who resides in the Executive Office of the Secretary-General (EOSG). S-1953 documents the relationship between the EOSG and the departments and offices of the UN Secretariat during the tenure of Secretary-General Ban Ki-moon. The records relate to 23 departments and offices of the UN Secretariat: Office of the Deputy Secretary-General (ODSG); Department of Economic and Social Affairs (DESA); Department of Field Security (DFS); Department of General Assembly and Conference Management (DGACM); Department of Management (DM); Department of Political Affairs (DPA); Department of Peacekeeping Operations (DPKO); Department of Public Information (DPI); Department of Safety and Security (DSS); Office of Internal Oversight Services (OIOS); Office of Legal Affairs (OLA); Office for the Coordination of Humanitarian Affairs (OCHA); Office of Information and Communication Technology (OICT); Office of the High Commissioner for Human Rights (OHCHR); United Nations Office for Disarmament Affairs (UNODA); Office of the High Representative for the Least Developed Countries, Landlocked Developing Countries and Small Island Developing States (UN-OHRLLS); Office of the Special Adviser on the Prevention of Genocide (OSAPG); Office of the Special Representative on the Violence Against Children; Oil-For-Food Programme (OFFP); Peacebuilding Support Office (PBSO); United Nations office on Drugs and Crime (UNODC);United Nations Office for Partnerships (UNOP); Office at Nairobi (UNON), United Nations Office at Geneva (UNOG), and the United Nations Office at Vienna (UNOV). The series dates from 2007 to 2010 and is arranged alphabetically by department or office and therein chronologically. The records contain correspondence and memoranda documenting appointments and nominations; updates to the Secretary-General on political situations; departmental updates from Under-Secretary-Generals (USGs); reports produced by Secretariat departments and offices; legal opinions and advice from OLA; invitations and requests for meetings with the Secretary-General; meeting notes and minutes; drafts of invitations sent on behalf of the Secretary-General; drafts of press releases and statements; and reports to the General Assembly and Security Council authored by Secretariat departments and offices and submitted to the EOSG for approval by the Secretary-General. The records of DM contain files on the travel of senior officials; budgets and lists of financial contributions from Member States maintained by the Office of Programme Planning, Budget and Accounts (OPPBA); and correspondence and memoranda documenting the work of the Office of Central Support Services (OCSS) and the Capital Master Plan (CMP). They also include correspondence and memoranda pertaining to appointments and staff recruitment; financial management; and day-to-day operations of the UN Secretariat. Records related to DGACM consist of planning material for sessions and meetings of the General Assembly; requests from Member States for bilateral meetings with the Secretary-General; and daily summaries of the General Debate for the 62nd-65th sessions of the General Assembly. The DPA files contain reports of political missions; updates on international political situations; official correspondence exchanged between the Secretary-General and the Security Council; reports on activities and proceedings of formal meetings, informal consultations and private debates of the Security Council; and project proposals for the Trust Fund for Preventive Action. The DPKO records contain update notes and progress reports for the Secretary-General detailing peacekeeping operations and field missions, including the United Nations Mission in Sudan (UNMIS), United Nations Mission in Liberia (UNMIL), United Nations�African Union Mission in Darfur (UNAMID), and United Nations Organization Mission in the Democratic Republic of the Congo (MONUC). In addition, the records consist of briefings and requests for meetings with Special Envoys and Special Representatives of the Secretary-General, as well as DPKO�s recommendations for the Secretary-General�s September Programme during the General Debate of the General Assembly. S-1953 also contains OIOS reports documenting audits of Secretariat departments, offices and field missions; investigations into staff misconduct; as well as semi-annual reports on the implementation of OIOS recommendations. Other records in the series document the work on UNODA, which contain files on non-proliferation treaties; the use of chemical and biological weapons; as well as resolutions adopted by the Conference on Disarmament and reports on the work of the Advisory Board on Disarmament Matters. In addition, there are also records that document the work within the EOSG consisting of draft press statements attributable to the Spokesperson of the Secretary-General; decisions and records of discussions of the Senior Management Group (SMG), Management Committee, and Policy Committee; and the first letter of the Secretary-General sent to Heads of State. In 2011, the EOSG adopted a new records classification scheme that contains records for the remainder of the Secretary-General�s term. Records similar to those in S-1953 are also found within S-1959: Executive Office of the Secretary-General (EOSG) - Central Files (2011-2016). Processing Archivists: Virginia Pastor Volume: 86 boxes"

Secretary-General Personal

"S-1951 contains records that are personal in nature or that relate to matters of importance to the non-professional obligations of Secretary-General Ban Ki-moon. This series contains correspondence with VIPs and personal friends of the Secretary-General and includes invitations extended to him for cultural events and letters in which people express their views of the United Nations and global issues. The VIP correspondence also includes letters exchanged between the Secretary-General and former Secretary-General Kofi Annan. This series also contains official condolence letters sent by the Secretary-General to relatives and friends of recently deceased persons within the United Nations System; correspondence with Member States on the occasion of the death of persons serving with UN missions and field operations; and letters of condolence sent to heads of state after the occurrence of a natural disaster. In addition, there are also condolence letters related to the 2009 attack of the Bakhtar guest house in Kabul, Afghanistan; the 2010 earthquake in Haiti; and the 2011 terrorist attack and bombing of the UN building in Abuja, Nigeria. Other records in this series include: congratulatory messages to and well wishes for the Secretary-General upon his election and re-election to the post from colleagues, governments and the general public; holiday messages; honours and titles offered to the Secretary-General by universities and organizations; and thank you notes for gifts given to the Secretary-General. Processing Archivist: Virginia Pastor Volume: 9 boxes"

Personnel (2007-2015)

"S-1948 contains personnel records of the Executive Office of the Secretary-General (EOSG). These records include: personnel files of United Nations top echelon staff; recruitment files for senior candidates and senior posts; and memoranda and reports documenting general personnel matters and special issues. The records date from 1978 to 2016, with the bulk dating from 2007-2015. UN top echelon personnel records detail the employment history of Under-Secretary-General (USG) and Assistant Secretary-General (ASG) level posts; as well as Executive Directors; Director-Generals; Executive Secretaries; and Special Representatives of the Secretary-General (SRSG). S-1948 also contains personnel files of top echelon from the following UN offices and organs: United Nations Office at Nairobi (UNON); United Nations Development Programme (UNDP); United Nations Office on Drugs and Crime (UNODC) United National Office in Vienna (UNOV); United Nations Department of Peacekeeping Operations (DPKO); and United Nations Relief and Works Agency (UNRWA). The records of top echelon staff are arranged alphabetically and comprise: contracts and correspondence from the date of hire; letters of appointment; extension of appointments; job descriptions and vacancy announcements; terms of reference; condolence letters; recommendation letters; end of mission reports; financial disclosure forms; press releases; travel arrangements and authorization requests; speaking notes; and audit reports. Other records in S-1948 document the recruitment of senior candidates and senior posts. While senior candidates worked at the USG and ASG levels, senior posts refer to senior professional candidates at the D-1 and D-2 levels. These records include: notes of interview panels; curricula vitae; vacancy announcements; personal history forms; performance reviews; Office of Internal Oversight Services (OIOS) audit reports; as well as recommendation letters and nominations from Member States, organizations and individuals. These files also contain reports and memoranda of the Senior Review Group, an advisory body composed of senior United Nations officials at the USG and ASG levels who review and provide recommendations to the Secretary-General for selections of staff to all positions at the D-2 level. S-1948 also contains records documenting the work of the Office of Human Resources Management (OHRM), Office of the Ombudsman and Mediation Services (UNOMS) and the United Nations Staff System College (UNSSC). These records consist of memoranda and reports on management reform in OHRM; recruitment of the UN Ombudsman; and annual reports of UNOMS. A small portion of records pertains to special issues, including the status of women in the UN system and the safety and security of UN personnel through the work of the Department of Safety and Security (DSS). The records consist of memoranda that document: security standards practiced by United Nations missions and field operations; legal protection of UN and associated personnel; and incidents of hostility and violence, such as death threats, kidnappings, physical assault and theft. Processing Archivists: Matthew Aull, Audrey Belanger, Corinne O'Connor, Virginia Pastor Volume: 76 boxes"

Executive Office of the Secretary-General (EOSG) - Central Files (2011-2016)

"The records in S-1959 document the coordination of work between the Executive Office of the Secretary General (EOSG) and the United Nations System from 2011 through 2016. In 2011, a new records classification scheme was implemented by the EOSG and records were organized according to the following 30 functions described below. The vast majority of EOSG records from 2011 through 2016 are found in this series. For records from 2007 through 2010 see the other eight series in subfonds AG-069-003 which are arranged thematically. Administration of Executive Office of the Secretary-General (ADM) Administrative records of the EOSG contain official notes, correspondence, concept notes, and memoranda regarding the delegation of responsibilities; travel authorizations; planning of meetings; and the coordination, implementation and establishment of policies and procedures. In addition, the records address personnel matters, such as job postings, appointments, and promotions. Budget and Finance (BUF) Budget and finance records address the management and implementation of funding, budgets, escrow accounts, trust funds, and audits of the United Nations System for programmes, funds, specialized agencies, and peacekeeping operations. Records disclose information regarding unforeseen and extraordinary expenses; travel expenses; and budgets for appointments and new posts. The records are comprised of memoranda, correspondence, official notes, and draft and final reports. In addition, budget and finance records document the work of the Advisory Committee on Administrative and Budgetary Questions (ACABQ), a subsidiary organ of the General Assembly. The major functions of the ACABQ are to examine and report on the budget submitted by the Secretary-General to the General Assembly; advise the General Assembly concerning any administrative and budgetary matters referred to it; examine the administrative budgets of the specialized agencies and proposals for financial arrangements with such agencies; and consider and report to the General Assembly regarding auditors' reports of United Nations and specialized agencies accounts. Children and Armed Conflict (CAC) Children and armed conflict records document monitoring, reporting, and coordination and partnerships with the EOSG; Member States; non-governmental organizations (NGOs); the Security Council Working Group on Children in Armed Conflict; and the Office of the Special Representative of the Secretary-General on Armed Conflict (OSRSG/CAAC). The OSRSG/CAAC seeks to end the killing, torture, and abduction of children as well as attacks on schools and hospitals and the denial of humanitarian access to children in need. The records focus primarily on countries such as Syrian Arab Republic, Republic of South Sudan, and the Democratic Republic of Congo and contain official notes; correspondence; memoranda; draft and final reports of the Secretary-General; Global Horizontal Notes; recommendations from the Security Council Working Group on Children in Armed Conflict; and mission update notes and reports from the SRSG/CAAC. Communications and Public Information (COM) Communications and public information records are mostly comprised of invitations to the Secretary-General from internal and external entities requesting his attendance to deliver speeches, remarks, introductory/closing statements, or provide video messages at commemorative events; global conferences and meetings; award ceremonies; and inaugural events. Invitations from external entities include Member States; NGOs; intergovernmental organizations (IGOs); and civil, religious, private, and academic institutions. These records generally include responses from the Secretary-General, as well as written messages delivered by a representative on his behalf. A portion of these invitations were addressed to the Deputy-Secretary General or the Chef de Cabinet. These records also contain correspondence and memoranda from the following entities providing support and coordination to the Secretary-General: Department of Public Information (DPI); Speechwriting Unit; and the Scheduling Unit. The records also document the United Nations Messengers of Peace and Goodwill Ambassadors programmes, including correspondence and official notes between the Secretary-General, Chef de Cabinet, and DPI, nominating individuals to those positions. United Nations Messengers of Peace and Goodwill Ambassadors are distinguished individuals, carefully selected from the fields of art, literature, science, entertainment, sports or other fields of public life, who have agreed to help focus worldwide attention on the work of the United Nations. The Secretary-General appoints the Messengers of Peace, while Goodwill Ambassadors are designated by the heads of United Nations funds, programmes and specialized agencies. In addition, the records contain weekly press reviews produced by the News and Media Division of DPI. These records generally contain an official note to the Secretary-General from a DPI officer highlighting key points from the weekly press review. Conference Management (CFR) Conference management records detail administrative matters relating to the planning of conferences and sessions of the General Assembly. The records contain correspondence regarding General Assembly delegations; requests for meetings with the Secretary-General; nomination of candidates; and accreditation of delegates. Other records include requests for conference services; arrangements for appointing representatives to meet on behalf of the Secretary-General; meeting summaries; procedures for circulating documents to the General Assembly and the Security Council; and contain submission guidelines. In addition, there are reports regarding the management of documentation throughout the United Nations System. Crisis Management (CRM) Crisis management records document the efforts of the United Nations to address man-made and natural disasters, including economic crises and earthquakes. The records contain meeting notes, agendas, and updates of the United Nations Operations and Crisis Centre (UNOCC); official update notes; invitations from the Secretary-General to events and conferences including the Third Session of the Global Platform for Disaster Risk Reduction; letters of appreciation; requests for assistance; and draft reports of the Secretary-General on the "International Strategy for Disaster Reduction." Development (DEV) Development records primarily chronicle efforts of the United Nations to end poverty, protect the planet, and ensure prosperity through the Millennium Development Goals (MDGs); Post-2015 Agenda; Sustainable Development Goals (SDGs); the 2030 Agenda for Sustainable Development; as well as initiatives such as Global Compact; Global Pulse; Sport for Development and Peace; and others related to water, sanitation, migration, wildlife, and youth. These records include official update notes to the Secretary-General; memoranda regarding the preparation and planning of meetings; meeting summaries; updates and annual reports from Resident Coordinator/United Nations Development Programme (UNDP) Resident Representative; and talking points of the Secretary-General. Correspondence includes letters of support and contributions from Member States and external entities, including private businesses. The records also contain meeting invitations to the Secretary-General and his responses. In addition, there are records documenting the planning of the United Nations Conference on Sustainable Development (Rio+20), Rio De Janeiro, Brazil, 20-22 June 2012; letters of support from Member States regarding the outcome of Rio+20; and activities of work as a result of Rio+20. The records also document development in the African region through official notes, correspondence, and memoranda including the promotion of durable peace and sustainable development in Sudan and South Sudan; review of the Ten-Year Capacity Building Programme (TYPCBP) for the African Union; and the African transformative agenda. Disarmament (DIS) Disarmament records document the work of the United Nations Office for Disarmament Affairs (UNODA) and coordination and partnership with the EOSG and the United Nations System. UNODA provides substantive and organizational support for norm-setting in the area of disarmament through the work of the General Assembly and its First Committee; the Disarmament Commission; the Conference on Disarmament; and the Secretary-General's Advisory Board on Disarmament Matters. Disarmament records document the Secretary-General and his staff's participation in global conferences, summits, and committee meetings. These records include invitations; planning notes; logistical travel information; official update notes; background material; delegation compositions for trips; and conference summaries. The records also include correspondence between the Secretary-General and United Nations officials providing representation on his behalf; letters of gratitude for attending events or participating in panels; and letters from the Secretary-General to the Security Council forwarding updates and reports. In addition, records include summaries and correspondence documenting the sessions of the Secretary-General's Advisory Board on Disarmament Matters and the United Nations Disarmament Commission (UNDC). Beginning in 2013, the Syrian Arab Republic became a focus region for disarmament affairs particularly concerning the inquiry into the use of chemical weapons. United Nations Security Council resolution 2118 (2013) imposed on Syria responsibilities and a timeline for the destruction of its chemical weapons and chemical weapons production facilities. Records from 2013 to 2016 reflect the measures taken by the Organisation for the Prohibition of Chemical Weapons (OPCW)-UN Joint Mission in Syria and include final mission and progress reports; Security Council resolutions; correspondence; and official update notes. The records also contain reports and correspondence from the International Atomic Energy Agency (IAEA). In addition, there are records documenting efforts to encourage a peaceful nuclear programme in Iran; efforts to halt North Korea's long-range missile testing and nuclear programme; and the entry into force of the Comprehensive Nuclear-Test-Ban Treaty (CTBT) and its ratification by Member States. Environment and Climate Change (ECC) Environment and Climate Change records pertain to the efforts and actions taken by the United Nations System and the wider community to combat climate change. The records include invitations to and from the Secretary-General to attend conferences, forums, summits, or panels, including the high-level signing of the Paris Agreement, 22 April 2016. Additional correspondence includes requests for meetings; letters of support; letters of gratitude; and petitions. There are also official notes providing meeting summaries and updates to the Secretary-General on the progress made by Member States in adapting greener sources of energy; the regulation of greenhouse emissions; and financing of environmental causes. External Relations (EXR) External relations records document interactions between the EOSG; the United Nations Permanent Missions; United Nations Permanent Observers; politicians; NGOs; IGOs; civil, religious, private, and academic institutions; and the general public. The records consist primarily of correspondence and detail issues such as human rights abuses, humanitarian needs, and natural disasters; military activities; and recommendations and actions taken regarding conflict resolution. The records also contain requests and petitions addressed to the Secretary-General for the support of the United Nations regarding policies, projects, and requests for assistance in the dissemination of information on issues and abuses. The records also contain correspondence conveying well-wishes, holiday wishes, appreciations, congratulations, and invitations. In addition, there are letters of condolence from the Secretary-General addressed to United Nations Permanent Missions, United Nations Permanent Observers, and Heads of State after the death of an individual or catastrophic event. Facilities Management and Capital Improvements (FAM) Facilities management and capital improvement records pertain to the enhancements on buildings and structures of the United Nations. Most notably, the records document the Capital Master Plan (CMP), a six-year renovation project beginning in 2008 to bring the United Nations compound into the twenty-first century, with goals to produce a safer, more modern, and more energy-efficient Headquarters complex for delegates, staff and visitors. These records contain building plans; progress reports; and correspondence from delegations. Finance (FIN) Finance records include the Weekly Report on the Financial Situation of the United Nations; financial statements for the United Nations escrow account established pursuant to Security Council resolution 1958 (2010); annual financial statements of the United Nations peacekeeping operations; and official notes to the Chef de Cabinet regarding banking services for certain Permanent Missions to the United Nations. The records also contain correspondence from the Secretary-General to Member States requesting funding for tribunals such as the Special Tribunal for Lebanon; United Nations refugee programmes, including the United Nations Relief and Works Agency for Palestine Refugees in the Near East (UNRWA); and humanitarian aid. In addition, records document the work of the Committee on Contributions through correspondence, memoranda, and reports. Health (HEA) The majority of health records contain memoranda, correspondence, official notes, and reports that document the work of the EOSG and the United Nations System regarding health initiatives. Health initiatives include: the Movement for Scaling up Nutrition (SUN), Roll Back Malaria Partnership (RBM) and the Global Action Framework for TB, launched by the World Health Organization (WHO) in 1998 and 2015, respectively; and an initiative to help eliminate cholera in Haiti and the Dominican Republic, launched in 2012. In addition, records reflect United Nations work regarding the health of women and children, such as Every Woman Every Child (EWEC), a global movement, launched during the Millennium Development Goals Summit in September 2010, that mobilizes and intensifies international and national action by governments; multilaterals; the private sector; and civil society to address the major health challenges facing women, children and adolescents around the world. The health records also document the 2014-2015 Ebola epidemic and the United Nations Mission for Ebola Emergency Response (UNMEER), established on 19 September 2014. UNMEER was set up as a temporary measure to meet immediate needs related to the unprecedented fight against Ebola. These records include update notes; funding documentation; contributions from Member States; and staffing strategies. Other health epidemics such as polio, tuberculosis, HIV/AIDS, and malaria are documented in the records through correspondence from Member States; reports and update notes; and outcome documentation and background material from conferences, meetings, and health related committees. In addition, the records pertain to annual international observances relating to health as proclaimed by the General Assembly, which include World Water Day (22 March); the International Day against Drug Abuse and Illicit Trafficking (26 June); and World AIDS Day (1 December). Human Resources and Management (HRM) Human resources and management records deal with United Nations personnel matters, including appointments of United Nations staff and resident coordinators; internal disputes and disciplinary matters; staff complaints; classification of new and existing posts; legal opinions; and staff reform. The documents contain personnel records such as employment history forms and applications; terms of reference; nominations; letters of recommendation; letters of resignation and retirement; condolence letters from the Secretary-General to staff's next of kin; congratulatory messages and acknowledgements from the Secretary-General; travel authorization requests; requests to the Ethics Office to accept awards, honours, appointments, and other outside activities; petitions from staff members addressing complaints; and correspondence and official notes between the EOSG, United Nations Staff Union, or the Staff Management Committee. In addition, there are records that document the work of the United Nations Internal Justice System that handles internal disputes and disciplinary matters. These records include official notes, correspondence, and memoranda regarding the United Nations Appeals Tribunal (UNAT) and the United Nations Dispute Tribunal (UNDT); and drafts of reports of the Secretary-General on the administration of justice. Human Rights (HRT) Human rights records document the efforts of the Secretary-General, the Office of the United Nations High Commissioner for Human Rights (OHCHR), the Human Rights Council and other bodies within the United Nations System in promoting and strengthening respect for human rights throughout the world. The records include correspondence from Member States addressing concerns, reporting human rights violations, and requesting funding; correspondence and petitions from the public addressed to the Secretary-General highlighting various human rights violations and requesting the intervention of the United Nations. There are also reports, memoranda, correspondence and official notes regarding investigations of human rights violations; monitoring states' compliance with international human rights treaties; and updating the Secretary-General on recent developments. Topics in these records include: refugees fleeing the Middle East and Africa to resettle in Europe; violence in the Republic of South Sudan; and human rights abuses in Kashmir. In addition, there are post-mission reports; draft reports to the General Assembly; statements and remarks delivered at Human Rights Council sessions; and meeting summaries of official meetings and visits of the Secretary-General; the United Nations High Commissioner for Human Rights; and other representatives of the Secretary-General. Humanitarian Affairs (HUM) Humanitarian affairs records primarily document the coordination of work between the Secretary-General; Deputy Secretary-General, Chef de Cabinet; Director of Political, Peacekeeping and Humanitarian Affairs in the EOSG; the United Nations Office for the Coordination of Humanitarian Affairs (OCHA); and other entities in the United Nations System. OCHA is responsible for coordinating responses to emergencies through the Inter-Agency Standing Committee, whose members include the United Nations Development Programme (UNDP); United Nations Refugee Agency (UNHCR); United Nations Children's Fund (UNICEF); World Food Programme (WFP); Food and Agriculture Organization of the United Nations (FAO); World Health Organization (WHO); and the United Nations Relief and Works Agency for Palestine Refugees in the Near East (UNRWA). The records cover a wide range of issues such as climate change; global food security; humanitarian response coordination; human rights; human security; human settlements; impact of sanctions; internally displaced persons; famine; access to clean water; and the protection of civilians in armed conflict. The records include official notes and mission reports sent to the Secretary-General from officers of OCHA and the Director of Political, Peacekeeping and Humanitarian Affairs, providing updates on humanitarian situations in countries such as Syrian Arab Republic, Federal Democratic Republic of Ethiopia, Hashemite Kingdom of Jordan, Republic of South Sudan, Republic of Niger, Republic of Burundi, Republic of Iraq, Republic of Yemen, and Ukraine; and background information provided to the Secretary-General prior to visits of areas affected by humanitarian crises. There are also petitions from the public requesting the United Nations take action in areas in need of humanitarian relief, mostly concerning the aftermath of natural disasters. In addition, the humanitarian affairs records also contain official notes; updates; correspondence; and memoranda on topics such as sustainable fisheries; the humanitarian response to the Syria crisis; the United Nations Trust Fund for Human Security (UNTFHS); the Central Emergency Response Fund (CERF); impact of nuclear weapons; and updates on the work of the Human Rights Council and the International Committee of the Red Cross (ICRC). Information Management (INM) The bulk of information management records consist of daily itemized lists documenting incoming correspondence addressed to the Secretary-General or other officials in the EOSG. The lists provide a brief description of the correspondence; the date the correspondence was written and received; the name of the sender; and handwritten notes with recommendations of action to be taken. Correspondence includes political updates; requests for action to address humanitarian issues; responses to requests from the Secretary-General; letters of acknowledgement; invitations; letters of condolence; and thank-you letters. The records also contain official notes, correspondence, memoranda, and progress reports regarding the implementation of Umoja, the Enterprise Resource Planning system, and the work of the Umoja Steering Committee. Additionally, there are records that contain correspondence, memoranda, and official notes between the EOSG and the Archives and Records Management Section (ARMS); Permanent Missions to the United Nations; government officials; and researchers addressing access requests to United Nations Archives including requests to declassify files. Internal Relations (INR) Internal relations records pertain to the coordination of work between the EOSG, specialized agencies, programmes, funds, councils, committees, training institutes, offices, and other entities of the United Nations System, specifically, United Nations Relief and Works Agency (UNRWA); United Nations Office at Geneva (UNOG); United Nations at Nairobi (UNON); United Nations Office in Vienna (UNOV); United Nations Environment Programme (UNEP); United Nations Education, Scientific and Cultural Organization (UNESCO); World Health Organization (WHO); Joint United Nations Programme on HIV/AIDS (UNAIDS); United Nations Centre for Human Settlements (UNHABITAT); the United Nations Office for the Coordination of Humanitarian Affairs (OCHA); United Nations Development Programme (UNDP); Department for General Assembly and Conference Management (DGACM); United Nations International School (UNIS), United Nations Entity for Gender Equality and the Empowerment of Women (UN Women); United Nations Educational, Scientific and Cultural Organization (UNESCO); Food and Agriculture Organization (FAO); United Nations Compensation Commission (UNCC); World Intellectual Property Organization (WIPO); International Organization for Migration (IOM); Office of the United Nations High Commissioner for Human Rights (OHCHR); United Nations Capital Development Fund (UNCDF), World Food Programme (WFP); Economic Commission for Latin America and the Caribbean (ECLAC); Economic and Social Commission for Asia and the Pacific (ESCAP); United Nations Economic and Social Commission for West Asia (ESCWA); Economic and Social Council (ECOSOC); United Nations Alliance of Civilizations (UNAOC); United Nations University (UNU); and the University for Peace (UPEACE). These records contain correspondence; official notes; reports of meetings and conferences; and Security Council and General Assembly documents. The records also document the work of the United Nations System Chief Executives Board for Coordination (CEB). The CEB is the longest-standing and highest-level coordination forum of the United Nations System focusing on inter-agency priorities and initiatives while ensuring the independent mandates of the entities in the United Nations System are maintained. Meeting biannually and chaired by the Secretary-General, the CEB is comprised of executive heads of the United Nations System including funds, programmes, and specialized agencies. The CEB carries out its role through three high-level committees: High-Level Committee on Programmes (HLCP); High-Level Committee on Management (HLCM); and the United Nations Development Group (UNDG). These records contain correspondence; briefing notes; official notes; and invitations. Internal relations records also comprise documents of the Policy Committee (the Committee), a decision-making mechanism of the Secretary-General on key thematic and geographic issues with a transparent and predictable preparatory process. The Committee, established in 2005, is the highest-level internal decision-making body of the United Nations on policy matters, providing a strategic agenda corresponding to the Secretary-General's priorities. The Committee usually meets several times a month and issues signed decisions of the Secretary-General with clear tasks and deadlines. The records include copies of these decisions as well as summary records of discussion. In addition, the records contain talking points of the Secretary-General for Committee meetings; submission papers that provide background information on meeting topics; and resulting recommendations. Legal Affairs (LEG) Legal affairs records document the coordination of work between the EOSG and the Office of Legal Affairs (OLA). OLA provides a unified, central legal service for the Secretariat and organs of the United Nations and contributes to the progressive development and codification of international public and trade law. It also provides advice and support, as appropriate, to the International Court of Justice (ICJ) and assists the International Criminal Tribunal for the Former Yugoslavia (ICTY); the International Criminal Tribunal for Rwanda (ICTR); the Special Court for Sierra Leone (SCSL); the Extraordinary Chambers in the Courts of Cambodia (ECCC); the Special Tribunal for Lebanon (STL); the International Criminal Court (ICC); as well as the Division for Ocean Affairs and the Law of the Sea of OLA. The records contain correspondence, memoranda, and official notes exchanged between the EOSG; the Under-Secretary General for Legal Affairs and the United Nations Legal Counsel; the Assistant Secretary-General in charge, as well as the Department of Political Affairs (DPA). These records document internal and external investigations; claims; lawsuits; recommendations for the acceptance of awards and honours; requests and assignments of Full Powers for United Nations Officials; recommendations regarding agreements with host-countries and other entities; and legal advice and opinions. In addition, there are records concerning the ICJ, the principal judicial organ of the United Nations that was responsible for settling, in accordance with international law, legal disputes submitted by Member States and providing advisory opinions on legal questions referred by United Nations entities. These records contain case updates from the Under-Secretary General for Legal Affairs and the United Nations Legal Counsel; official notes providing summaries of judgments and advisory opinions on the nominations of judges to be elected to the ICJ from Member States; and correspondence between the Secretary-General and the President of the ICJ. There are also records documenting the ICC, which investigates and tries individuals charged with the gravest crimes of concern to the international community: genocide, war crimes and crimes against humanity when warranted. The records contain official update notes to the Secretary-General on the progress of cases; reports to the prosecutor of the ICC; official court documents, including applications and decisions; and letters of transmittal and court documents sent from the Secretary-General to the President of the Security Council. These records are also composed of correspondence between the Secretary-General, the President of the ICC, and Member States regarding the nominations, elections, and extensions of judicial appointments. Legal records also document the work of the international tribunals and special courts: ECCC, ICTY, ICTR, SCSL, and STL and contain correspondence between the EOSG, the tribunals or courts, and Member States regarding appointments and extensions of judges and staff; requests for funding; and reports and updates regarding cases. Oversight (OVE) Most oversight records originate from the Office of Internal Oversight Services (OIOS), which assists the Secretary-General in fulfilling his oversight responsibilities through the provision of audit, investigation, inspection, and evaluation services. The bulk of records documents the work of the Investigations Division of OIOS and contains reports on assessments and investigations of violations of United Nations staff including peacekeepers, Secretariat personnel, and contractors. These records also contain closure notices for cases that did not have substantial information to warrant further investigation. There are also reports; official notes; correspondence and memoranda documenting the work of the Internal Audit Division of OIOS, which performs risk-based audits to assist management in establishing and strengthening risk management, internal control and governance using a combination of assurance and advisory services. Other records detail the work of the Joint Inspection Unit (JIU), the independent external oversight body of the United Nations System mandated to conduct system-wide evaluations, inspections, and investigations. These records contain correspondence between the JIU and Secretary-General, as well as transmittal letters of reports from the JIU to the Secretary-General. Oversight records also pertain to the work of the Board of Auditors (BOA), which is responsible for the external audit of United Nations entities or projects, including funds and programmes. The BOA reports its findings and recommendations to the General Assembly through the Advisory Committee on Administrative and Budgetary Questions (ACABQ). These records primarily contain correspondence between the EOSG and the BOA, with the bulk of the correspondence containing drafts of official notes written on behalf of the Secretary-General for the transmittal of BOA reports. Other records document the Oil-for-Food Programme (OFFP); Senior Managers' Compacts; and the Financial Disclosure Programme. Peacebuilding (PEB) The peacebuilding records document the coordination of work between the EOSG, the Peacebuilding Commission (PBC), Peacebuilding Fund (PBF), and the Peacebuilding Support Office (PBSO). The PBC, PBF, and PBSO comprise the United Nations Peacebuilding Architecture. The PBC is a key intergovernmental advisory body that supports peacebuilding efforts in countries emerging from conflict. The PBSO assists and supports the PBC with strategic advice and policy guidance; administers the PBF; and serves the Secretary-General in bringing UN entities together to advance their peacebuilding efforts. The PBF is the Secretary-General's Fund and supports activities, actions, programmes and organizations that seek to build a lasting peace in countries emerging from conflict. The records contain correspondence, official notes, and reports exchanged between the Secretary-General; Deputy Secretary-General; Chef de Cabinet; the Director for Political, Peacekeeping and Humanitarian Affairs; and Assistant Secretary-General for Peacebuilding Support; and Member States. The records also document the work of advisory groups, including the Advisory Group of Experts for the 2015 Review of the United Nations Peacebuilding Architecture and the Peacebuilding Fund Advisory Group. Other records include: funding requests from Member States; responses from the Secretary-General declaring eligibility for support from the PBF; draft reports of the Secretary-General; mission reports; and official update notes and correspondence. Peacekeeping (PKG) Peacekeeping records focus on efforts to stop, prevent, investigate, or prosecute cases of violence through assistance to Member States provided by the Department of Peacekeeping Operations (DPKO) and the intercession of the Secretary-General and his representatives. The records contain: official notes, memoranda, and correspondence providing the Secretary-General with overviews of recent political and security developments where violence or

Head of Mission

International Civilian Mission in Haiti, OAS/UN (MICIVIH)
The records of the MICIVIH Executive Director consist of Colin Granderson’s subject files, chronological files, and internal and external communications on a wide variety of topics related to: operations and activities of MICIVIH, the United Nations political and peacekeeping missions that were active in Haiti concurrently with MICIVIH from 1993 to 2000, UN agencies and non-governmental organizations operating in Haiti, the Government of Haiti, and the de facto regime.

The Executive Director’s records contain: a report of the UN Advance Team to Haiti, 8-12 September 1993, which evaluated the situation in Haiti for the creation of UNMIH; summaries of meetings between the Executive Director and the President of Haiti René Préval and former President Jean-Bertrand Aristide, and Haitian government ministers; briefs about the MICIVIH mandate; evaluations of conflict resolution activities; training materials provided to MICIVIH staff; briefs and memoranda on administrative operations; statements delivered to the General Assembly by the Haitian Minister of Foreign Affairs S. E. M. Fritz Longchamp, dating from September and October 1999; organization charts; reports concerning the activities and reform of the Haitian National Police (HNP); reports prepared for Granderson by the Chief of Operations, concerning communications, computers, and water shortages; the End of Mission report on the Institution Building facet of MICIVIH, dated March 2000; and background papers on Haitian history and culture.

Additionally, there are communications between Colin Granderson and officials of the Organization of American States (OAS) about the functioning of MICIVIH; updates on MICIVIH activities prepared by Granderson for the OAS; and records of the Administrative Liaison Office, which was set up in Port-au-Prince to coordinate activities between MICIVIH and UNMIH.

The Executive Director’s chronological files and correspondence consist of: letters exchanged between the Secretary-General and the President of Haiti René Préval; letters sent to Haitian government ministers, particularly the Ministry of Justice and the Minister of Foreign Affairs; letters sent to representatives of non-governmental organizations; job descriptions of MICIVIH personnel and Terms of Reference for high-level consultants to MICIVIH; agenda and panelist papers prepared for international conferences attended by MICIVIH personnel; draft reports prepared by the Secretary-General to the Security Council on the work of MICIVIH; weekly Situation and Activity reports on MICIVIH activities forwarded to the OAS; and press releases and press communiqués. The files also include briefs and memoranda on such topics as: mission premises, the status of the mission mandate, the progress of elections in Haiti, relations between MICIVIH and UNMIH, and the security environment in Haiti. Additionally, there is a MICIVIH-authored report, dated 25 March 1996, on the killings of several civilians by the Haitian National Police (HNP) in Cité Soleil on 6 March 1996.

Additionally, there are several files of code cables exchanged in 1993 and 1994 between Granderson and Dante Caputo, the Special Envoy for Haiti for the Secretaries-General of the United Nations and the OAS. The code cables concern: the evacuation of MICIVIH from Haiti to Santo Domingo in the Dominican Republic on 15-16 October 1993; the return of mission personnel to Haiti beginning in January 1994; the de facto regime’s denial of the legitimacy of MICIVIH; the Haitian Ministry of Foreign Affairs’ declaration of MICIVIH’s undesirability in Haiti on 8 July 1994. In addition, files concerning security contain documents related to the mission’s evacuation and reestablishment in 1993 and 1994, and these include: mission evacuation plans, security briefings, reports of incidents targeting UN personnel, and outlines describing administrative changes due to the evacuations.

The records of the Executive Director also contain files detailing MICIVIH’s observation and monitoring of the human rights situation in Haiti. Included are MICIVIH-authored reports on human rights in Haiti: a report from a fact-finding mission to Haiti in 1993 titled, “Observations, Concerns and Recommendations Regarding the Role of the OAS/UN Civilian Mission in Haiti: A Report in Progress,” dated April 1993; “Rapport de la Mission Civile Internationel (OEA/ONU) en Haiti sur la Situation des Droits de l’Homme,” 31 Janvier – 30 Juin 1994; “Special Report: Analysis of the Assassinations in Port-au-Prince, November 1994 – July 1995, As Recorded by Base 1,” dated 31 July 1995.

There are also records documenting communications between MICIVIH and the National Commission on Truth and Justice (CNVJ), which was set up on 17 December 1994 by Jean-Bertrand Aristide to investigate human rights violations that took place during the de facto regime. The final report of the National Truth and Justice Commission, dating from 1995, “Si m Pa Rele (‘If I Don’t Shout’), 29 September 1991 - 14 October 1994,” is also included.

The records also include documentation of seminars and conferences on human rights awareness held by the MICIVIH’s Promotion and Protection of Human Rights Section (PPHR), and memoranda exchanged between mission representatives and local and international human rights organizations. Additionally, there are briefs and reports, authored by Observers at bases and copied to Granderson, concerning politically-motivated killings and killings of members of the Haitian Armed Forces (FADH), Haitians forcibly repatriated by the police and/or military forces, violence against women and children, and human rights violations involving street children.

The Executive Director’s files also include records pertaining to oversight and reform of the Haitian judiciary. Records include: descriptions of weekly activities of MICIVIH’s Section des Affaires Juridiques et du Renforcement Institutionnel (SAJRI); summaries of meetings between MICIVIH personnel and staff of the École de la Magistrature; memoranda about MICIVIH-led training of judges and lawyers at bases; and briefs on the management of the local court system. There are also: summaries of meetings of MICIVIH lawyers who operated at bases and consulted on a variety of judicial reform topics; and Observers’ memoranda and reports, copied to Granderson, about court proceedings, and interactions with local judicial personnel about irregularities. Notable documents include: “Quelques Reflexions à Propos d'une Eventuelle Reforme du Système Judiciare en Haiti,” dated 14 July 1993; an analysis dated 17 March 1994 and titled “Haitian Justice System: A Report by the MICIVIH Working Group on the Haitian Justice System”; a program of instruction dating from October 1997 of the École de la Magistrature; and "Analysis of the Haitian Judicial System," a report authored by the Haitian Ministry of Justice and Public Security, dating from March 1998.

Records pertaining to human rights monitoring in prisons and prison reform are also included. There are memoranda and reports detailing: training for MICIVIH Observers in prison matters, the role of MICIVIH in prison reform, management of the MICIVIH Prison Database System, training for prison wardens, incidents at the National Penitentiary and other Haitian prisons, and visits to prisons carried out by Observers stationed at bases. Additionally, there are communications between Granderson and the National Penitentiary Administration (APENA), and between Granderson and officials running the Assistance à la Réforme Pénitentiaire, a program of the United Nations Development Fund (UNDP). Also included are MICIVIH-produced evaluation reports on prison reform initiatives. A MICIVIH-authored report titled “Prisons in Haiti,” dated July 1997, provides analysis and statistics on the prison system, information about prison conditions, and recommendations for reform.

The files for the elections contain: the final report of the Electoral Assistance Team (EAT) dating from 1995; letters and position statements sent to the Executive Director from political candidates; briefs and correspondence exchanged between the Executive Director and staff of the Electoral Observation Mission (EOM) of the Organization of American States (OAS); and situation reports and final reports prepared by the OAS-EOM. Other records document the structure and work of Haiti’s Provisional Electoral Council (CEP), such as: organization charts of the CEP; letters exchanged between the Executive Director and the Secretary-General of the CEP; and timetables, lists and activity outlines related to technical operations managed by CEP for the elections.

The records also document activities of MICIVIH’s Press and Information Unit. Memoranda cover a variety of topics, including: the strategy to strengthen MICIVIH’s image in the Haitian public and the international community; MICIVIH’s television, radio, and internet communications; the writing of press releases; and journalist training seminars. Additionally, there are reports prepared by the Press and Information Unit, media project proposals, lists of Haitian radio stations, issues of the “MICIVIH News Summary,” MICIVIH press releases, scripts for television and radio and spots, and communications with journalists.

There are also records relating to the planning of a successor mission to MICIVIH and MIPONUH, which was preliminarily named Mission D'Assistance Technique Des Nations Unies Pour Haiti (MATNUH) and then became International Civilian Support Mission in Haiti (MICAH). The records contain correspondence between MICIVIH and MIPONUH staff, draft resolutions, terms of reference, budget reports, and job descriptions.

MICIVIH’s Coordination, Analysis and Reports Unit (CARU) reported to the Executive Director, and liaised with the Section des Affaires Juridiques et du Renforcement Institutionnel (SAJRI) and the Protection and Promotion of Human Rights (PPHR) Section. The CARU was tasked with: maintaining daily links with MICIVIH’s regional offices with regard to the investigation of human rights violations; ensuring coordination of activities between regional offices and between headquarters and regional offices; preparing weekly and fortnightly reports on the activities of the mission; and assisting in the preparation of public reports for the Secretary-General of the United Nations and for the Secretary-General of the Organization of American States (OAS), about the situation of human rights and democracy in Haiti.

The records include a wide range of reports and publications generated by CARU. Weekly executive summaries cover such topics as the transition to MICAH, the Raboteau massacre of 22 April 1994, the 51st anniversary of the Universal Declaration of Human Rights, activities of the Haitian Parliament, municipal government structures, and border control. Situation and activity reports discuss topics such as prolonged pre-trial detention, assistance for the Haitian Office de la Protection du Citoyen (OPC), and the UNIFEM campaign against violence towards women. Information about human rights violations is also contained in the CARU human rights situation reports and the publication “Human Rights Review.”

Notable reports collated by CARU include progress reports sent by the Executive Director to the Organization of American States (OAS). The reports summarize MICIVIH field visits and the activities of high-level staff and base coordinators. There is also correspondence about the history of MICIVIH sent from the Executive Director to OAS staff and the Special Representative of the Secretary-General (SRSG).

In addition, there are memoranda and incident reports detailing the often criminal and illegal activities of the community vigilance brigades and security groups that exercised public order among citizens through intimidation and violent attacks with machetes. Statistics and tables listing incidents of popular justice killings are also included.

CARU records also document investigations undertaken by MICIVIH observers to identify officers of the Haitian National Police (HNP) responsible for brutality and violations of human rights. The investigations involved visits to HNP commissariats, prisons, and victims’ and witnesses’ homes to gather information about and confirm allegations. The records consist of: briefs and tables summarizing the circumstances of police officers suspected of murder, summary execution, excessive use of force, cruel and inhuman treatment, rape, theft, narcotic drug trafficking and other offenses; summaries of meetings between MICIVIH officials and representatives of the Inspection Générale de la Police Nationale d’Haiti (IGPNH); Standard Operating Procedures of the HNP; a Manual of the Commissioner of the HNP; and briefs describing the HNP’s disciplinary procedures. Also included are statistics tallied by MICIVIH on the number and type of human rights violations occurring in each department.

MICIVIH Observers were stationed at bases throughout Haiti to monitor and report on the political situation, elections, human rights violations, security, and the progress of institutional development in their areas on responsibility. The records describe Observers’ interactions with local authorities and organizations, as well as their community education and outreach efforts.

Regional Coordinator final and periodic reports, as well as Observer reports on visits to communes, cover the following topics: activities at elementary and high schools, hospitals, police commissariats, parquets (public prosecutor’s offices), cabinets d’instruction (judicial investigation offices), tribunaux de paix (tribunals); relations with local non-governmental organizations and local popular organizations; MICIVIH-led education activities on human rights, civic matters, and inter-institutional cooperation; interviews with Catholic priests and religious clergy about activities in towns and villages; meetings with local political authorities such as mayors and delegates, in which authorities outline their town’s infrastructural and institutional needs and issues; difficulties in the electoral registration process and local electoral campaigning; demonstrations by students, civilians and pro-Duvalier supporters; the presence in towns and villages of FRAPH, coup d’etat supporters, and supporters of François “Papa Doc” Duvalier (including those known as macoutes); the security climate as monitored by CIVPOL, the Interim Public Security Force (IPSF), and the Haitian National Police (HNP); the functioning of military-occupied casernes (barracks); incidents of brutality experienced by civilians and attributed to military personnel; arms trafficking; incidents of popular justice killings; incidents at the Haitian-Dominican Republic border; the status of persons in marronage (hiding); and activities of the United States Special Forces (USSF).

There are also overviews of departments, authored by the base team, which detail the department’s history, demographics, infrastructure, and political climate. In addition, lists of local authorities enumerate the names of town, communal, or departmental police officers, judges, electoral officials, military officers, politicians, and religious leaders. Minutes of base staff meetings and Regional Coordinator meetings describe planning for security and elections, designing civic education programs, and ways to streamline base functioning.

Visits of citizens of communes to MICIVIH offices are summarized in memoranda. They detail complaints about violations of human rights, obstructions to justice, land conflicts, and breakdown of law and order, including incidents of popular justice, and incidents involving the practice of vodou and sorcery. Other memoranda provide updates on human rights abuses allegedly perpetrated by the Haitian National Police (HNP).

Base records relating to the judiciary system include summaries of assises criminelles (assizes), as well as summaries describing killings and attacks against judicial personnel. Memoranda relating to the judiciary system detail: meetings with judicial personnel on the general functioning of the tribunals and developments in cases monitored by the mission; irregularities and corruption; members of the local judiciary (juges de paix); the condition of judicial building structures; and visits to the Cour d’Appel and Cabinet d’Instruction.

There are also briefs describing seminars and activities undertaken by Observers in collaboration with local authorities. Seminar participants often consisted of representatives of the HNP, non-governmental organizations, and the Conseil d'Administration de la Section Communale (CASEC). Other base educational and outreach initiatives are reflected in memoranda about MICIVIH-sponsored puppet shows, local drawing contests, and spots on radio and television stations.

Records relating to local popular organizations include information sheets profiling popular organizations’ activities, leaders, and history. Memoranda covering meetings with leaders of popular organizations describe challenges faced by the organizations and requests for assistance from MICIVIH. There are also documents about the limitations of MICIVIH’s involvement in community development projects, which define MICIVIH’s role primarily as an intermediary between popular organizations and funding agencies.

Memoranda exchanged between Regional Coordinators, Observers, the Deputy Executive Director, and the Executive Director of MICIVIH cover a range a topics, including: the Aristide government, vigilance brigades, disarmament, gang activity, crime, internally displaced persons, non-governmental and inter-governmental organizations, meetings with journalists on freedom of the press, plots against the state, political parties, base security, labor strikes, women’s rights, the Haitian Armed Forces (FADH), medical care available in the commune, and the prevalence of common diseases such as typhoid, tuberculosis, and malaria.

MICIVIH files also included the records of: Dante Caputo, who served as the Special Envoy for Haiti for the Secretaries-General of the United Nations and the OAS from December 1992 to September 1994; and of Mr. Leandro Despouy, Political Advisor to the Special Envoy. Their records consist of: letters exchanged between Caputo and the Commander-in-Chief of the Haitian Armed Forces (FADH), Lieutenant General Raoul Cédras, and between Cédras and the Secretary-General; lists of senators and members of major Haitian political parties; and correspondence with representatives of political parties. Analyses and briefs cover: the implementation of the Governors Island Agreement, the role of the United Nations in Haiti, the security of the President of Haiti, the restoration of political stability in Haiti, and the economic effects of the embargo on Haiti. Additionally, there is a “Plan d’Action Humanitaire Integre, Nations Unies / Organisation des Etats Americaine: Haiti,” dated March 1993.

United Nations Mission in Haiti (UNMIH)
Serving as Head of Mission and Special Representative of the Secretary-General (SRSG) were Daniel Caputo (September 1993- September 1994), Lakhdar Brahimi (September 1994 – March 1996), and Enrique ter Horst (March - June 1996).

The records of the Office of the SRSG (OSRSG) contain incoming and outgoing code cables exchanged between the SRSG and Under-Secretary-General for Peacekeeping Operations Kofi Annan at United Nations Headquarters in New York. Code cables consist of: draft reports to the Secretary-General on mission activities; weekly executive summaries detailing political and operational developments; and programmes and agenda for visits to Haiti by the Secretary-General and by United States President Bill Clinton (March 1995).

The records of the OSRSG also include code cables from the Force Commander (FC) and from the Chief of Staff (COS) to Annan. Code cables from the FC concern: criminal and security incidents, battalion activities, arrests, public demonstrations, and activities of the Interim Public Security Force (IPSF) and the Haitian National Police (HNP). They also note the 28 March 1995 assassination of Mireille Durocher Bertin, a lawyer for the Commander-in-Chief of the Haitian Armed Forces (FADH), Lieutenant General Raoul Cédras. The code cables sent from the COS contain: daily and weekly situation reports from the UNMIH Advance Team; drafts of UNMIH Rules of Engagement (ROE); and a brief titled “Proposed Multinational Force (MNF) to UNMIH Transition Plan,” dating from October 1994.

The records also include: copies of the Governors Island Agreement (3 July 1993) and the New York Pact (16 July 1993); talking points (28 October 1993) about the implementation of the Agreement; statements and correspondence of the Comité National de Resolution de la Crise Haitienne, which convened through the fall of 1993 to oversee the execution of the Agreement; and letters of appeal received by the mission urging the restoration of democracy in Haiti. There are also: bi-monthly situation reports forwarded from the SRSG to Annan; and guidelines for the Commander of the Military Component. Records also include faxes from 1993 concerning the security situation in Haiti, the political climate, and the attitude of the Haitian military; and a draft report of the Secretary-General on the deployment of the Advance Team for UNMIH, dated 10 October 1994.

Also included is correspondence between the SRSG and President Jean-Bertrand Aristide about the Governors Island Agreement and the change in Haitian political leadership; and correspondence between the SRSG and Lieutenant General Raoul Cédras. There are also memoranda, outlines and letters concerning such topics as: the petroleum embargo; amnesty law; and the provision of reparations to victims of human rights violations and political violence during the de facto regime.

United Nations Support Mission in Haiti (UNSMIH)
The Head of Mission was Special Representative of the Secretary-General (SRSG) Enrique ter Horst. The records of the Office of the SRSG (OSRSG) consist of incoming code cables from Secretary-General Kofi Annan at United Nations headquarters in New York. Notable items from the code cables include draft Security Council resolutions on the mission and UNSMIH Rules of Engagement (ROE). There are also: Security Management Team agenda; the update of the Security Plan for Haiti dated March 1997; CIVPOL weekly reports; Watch Lists, which provide an overview of threats such as criminal activity, public unrest, and armed conflict by geographic location; and contingency plans outlining responses to potential threats.

The records of the UNSMIH Protocol Office include correspondence with the Office of President René Préval, the Directeur Général of the Haitian National Police (HNP), and other HNP officials. Records of the Chief Administrative Officer (CAO) are made up of internal audit reports prepared by the Resident Auditor on road improvements, services contracts, Press Section equipment, disbursements charged to MICIVIH, rations purchasing, cost-benefits of using helicopters to patrol Port-au-Prince, and other topics.

United Nations Transition Mission in Haiti (UNTMIH)
Enrique ter Horst served as Head of Mission and Special Representative of the Secretary General (SRSG). The UNTMIH records consist of: Force Standing Operating Procedures and amendments; weekly summaries of activities, about institution building, human rights promotion activities, meetings, the economic and social development of Haiti, etc.; and a 13 August 1997 UNTMIH Military Campaign Plan. Records of the UNTMIH Chief Administrative Officer (CAO) consist of reports from an external audit conducted by the Audit and Management Consulting Division of the United Nations Office of Internal Oversight Services (OIOS) in 1997. The audit covered financial and cash management, funding for trust funds for the enhancement of mission capacity, liquidation planning and disposal of assets, asset management, procurement procedures, the Local Property Survey Board, deployment of CIVPOL members, and a new contingent-owned equipment lease system.

United Nations Civilian Police Mission in Haiti (MIPONUH)
The Head of Mission and Representative of the Secretary-General (RSG) was Julian Harston, who was succeeded by RSG Alfredo Lopes Cabral in October 1999.

The records of the Office of the RSG (ORSG) contain incoming and outgoing code cables and correspondence, exchanged between the RSG and Under-Secretary-General for Peacekeeping Operations at United Nations Headquarters in New York.

Notable cables include: draft reports by the Secretary-General about MIPONUH; and In Brief reports prepared by Bernard Miyet, the Under-Secretary-General for Peacekeeping (USG), detailing key developments in UN-wide peacekeeping operations and related world events. Other cables and situation reports discuss: activities of President René Préval, including his 1999 dissolution of the parliament and subsequent rule by decree; meetings of the Representative of the Secretary-General (RSG) with government ministers; activities of the government as reported in the Haitian press; activities of the Provisional Electoral Council (CEP); financial, logistics, and monitoring support for elections provided in part by the United Nations Development Fund (UNDP) and the international community; incidents reported by the Civilian Police and by the Haitian National Police (HNP); anticipated Y2K security issues; CIVPOL training for the HNP on judiciary procedure, the functions of police chiefs, community policing, crowd control, traffic code implementation, and investigative techniques; activities of and viewpoints of members of political parties, such as Fanmi Lavalas, the National Committee of the Congress of Democratic Organizations (KONAKOM), and the Papay Peasant Movement (MPP); and arrangements for mission security.

The records of the ORSG also contain memoranda covering topics such as the Rules of Engagement (ROE) for the United Nations Special Police; developments surrounding the elections of 19 March 2000; the activities of the Civilian Police; and the liquidation of the mission. There are also memoranda and pamphlets sent to the RSG by political parties, primarily the Struggling People’s Organization (OPL).

In addition, there are End of Mission reports, mission terms of reference, administrative instructions, updates of the Security Plan for Haiti, a December 1999 United Nations Development Programme (UNDP) report on the economic and social situation of Haiti, and an October 1999 copy of “MIPONUH Flying Orders and Standard Operating Procedures.”

International Civilian Support Mission in Haiti (MICAH)
Alfredo Lopes Cabral served as the Head of Mission and Representative of the Secretary-General (RSG) for the duration of the mission. The records of the Office of the RSG (ORSG) consist of incoming and outgoing code cables exchanged between the RSG and Under-Secretary-General for Political Affairs Kieran Prendergast at United Nations Headquarters in New York. Additionally, there are daily, weekly and monthly situation reports forwarded from the mission to United Nations headquarters.

The code cables and situation reports cover: meetings attended by the RSG with representatives of the Organization of American States (OAS) and the Group of Friends of Haiti; activities of Jean-Bertrand Aristide in garnering support for his government and cultivating opportunities for dialogue and confidence building; the activities of Fanmi Lavalas, the political party that supported Aristide, and Convergence Démocratique, a political coalition created in 2000 to oppose Aristide; preparations and security incidents related to the parliamentary and municipal elections held in 21 May 2000, and the presidential and senatorial elections held 26 November 2000; conspiracy activities and plots to overthrow the Haitian government and to eliminate President René Préval and Jean-Bertrand Aristide; and politically-motivated security incidents, such as bombings, violence targeted at political candidates, and armed clashes between rival political groups and rival gangs. Included among code cables are: summaries of meetings between the RSG and Haitian government ministers, and between the RSG and political party representatives; and periodic threat assessments detailing the security and safety situation in Haiti with regard to infrastructure, economic activities, public order and criminality, and public demonstrations.

Also present in the records of the ORSG are: End of Mission reports; daily itineraries of the RSG; correspondence between the RSG and representatives of political parties, including position statements and programme outlines; and Action Plans for the development of the Haitian National Police (HNP).

Memoranda exchanged between the RSG and the Chiefs of the Police Section, Justice Section, and Human Rights Section are also included. Notable memoranda from of the Police Section concern the massacre on 22 April 1994 in the neighbourhood of Raboteau in Gonaives, Haiti; and minutes of meetings between the director of the HNP and the MICAH Chief of the Police Section sent to the RSG. Memoranda from the Human Rights Section describe the objectives and structure of the Section, and include a Diagnostic Report on the Respect of Human Rights by the HNP and a draft report, dated September 2000, on the high-profile trial of several police officers accused of executing eleven civilians in the Carrefour-Feuilles neighbourhood of Port-au-Prince in May 1999. The records also include work plans of the Police Pillar, the Justice Pillar and the Human Rights Pillar.

Military

Chief Military Observer
The Chief Military Observer (CMO) was tasked with the command of the Military Division of UNOMIL. The CMO was posted at UNOMIL headquarters in Monrovia, Liberia, and reported directly to the Special Representative of the Secretary-General (SRSG) on matters regarding military operations of the UNOMIL mandate. The post was held by Major General Daniel Ishmael Opande, succeeded in April 1997 by Major General Sikandar Shami.

The records contain incoming and outgoing code cables, exchanged between the CMO and United Nations Headquarters, New York (UN-NY) and between the SRSG and: Under-Secretary-General for Political Affairs, Marrack Goulding; Under-Secretary-General for Peacekeeping Operations, Bernard Miyet; and Margaret Carey, Africa Specialist with the Department of Peacekeeping Operations. Topics of the cables pertain to military operations and developments of the mission.

The records also contain operational reports such as reconnaissance reports ordered by the CMO and conducted by Military Observers (MILOBS) and/or Electoral Officers to ascertain viability of establishing a field station; or to obtain data on the population and infrastructure necessary for electoral staff. Daily and weekly situation reports and monthly assessments of main developments sent to the SRSG relay information about developments in military and electoral operations.

There are also summaries of meetings of the inter-agency Ceasefire Violations Committee (CFVC), which was chaired by the CMO. The meeting summaries detail the Committee’s discussion of alleged ceasefire violations. The records also include letters of complaint sent by the Economic Community of West African States Monitoring Group (ECOMOG) to the CMO, reporting factions’ allegations of ceasefire violations.

Humanitarian Affairs

Humanitarian Assistance Coordination Office (HACO), Demobilization and Reintegration Unit
The Humanitarian Assistance Coordination Office (HACO) was established by the United Nations Department of Humanitarian Affairs (DHA) to support the Humanitarian Coordinator based in Monrovia. The Humanitarian Coordinator was appointed by the Secretary-General and reported to the Special Representative of the Secretary-General for Liberia (SRSG). The Office’s Demobilization and Reintegration Unit assisted in coordinating the efforts of United Nations agencies involved in relief and resettlement activities and the provision of assistance to demobilizing soldiers.

The files for the Demobilization and Reintegration Unit include concept papers and plans generated by the Unit, the United Nations Children's Fund (UNICEF), and the World Health Organization concerning disarmament, demobilization, reintegration, lessons learned, child soldiers, the impact of the Liberian conflict on women and children, and health care services for demobilized soldiers.

There are also records of the Disarmament, Demobilization, and Reintegration Task Force, which was comprised of representatives of UNOMIL, United Nations agencies, NGOs, and the Liberian government, as well as donors to the Task Force. The records include terms of reference, working papers, and meeting minutes concerning: demobilization and reintegration of child soldiers; the demobilization process and policies; obtaining and distributing humanitarian aid; and providing education, medical assistance, and food for demobilized soldiers.

Also present are records of the Unit’s Technical Committee, which provided administrative and management assistance to the Unit. These records include memoranda about the time frame of the demobilization process and a glossary created by the Committee to supplement the Unit’s working papers.

In addition, the records contain statistics on demobilized soldiers and site reports concerning the demobilization process, sanitation, water needs, medical operations, and security. Other reports generated by HACO concern faction compliance with the implementation of the Abuja Agreement of 19 August 1995, UNICEF involvement in demobilization of child soldiers, the consequences of intimidation and re-armament of demobilized children, and demobilization activities of interest to foreign dignitaries. There are also memoranda on the demobilization process prepared by the Humanitarian Coordinator for the SRSG, the Senior Humanitarian Officer for the Humanitarian Coordinator, and by HACO staff for the Complex Emergency Division.

Humanitarian Assistance Coordination Office (HACO), Humanitarian Assistance Coordination Unit
The Humanitarian Assistance Coordination Unit supported humanitarian work carried out by non-governmental organizations (NGOs) and international organizations.

The records of the Humanitarian Assistance Coordination Office consist of reports, meeting summaries, working papers, and memoranda. Included are reports detailing humanitarian assistance projects in Liberia and their policies; quarterly reports concerning the political climate, security, humanitarian advocacy, humanitarian field work, working relationships with partners, and lessons learned; assessment reports about Liberian counties’ humanitarian needs; and a report on internally displaced persons authored by the Refugee Policy Group, dated March 1997. Summaries of meetings with the United Nations Country Team, NGOs, and donors concern humanitarian need assessments, humanitarian projects, the political climate, and security.

Working papers in the files focus on internally displaced persons and the relationship between agencies involved in humanitarian coordination. There are also memoranda concerning the role of HACO and the funding and logistics of humanitarian projects exchanged by the Humanitarian Coordinator; representatives of NGOs, United Nations agencies, the Economic Community of West African States (ECOWAS); and leaders of warring factions. Additionally, there are: minutes of meetings of the Programme Compliance and Violations Committee, which investigated violations of international standards of conduct, human rights, and principles and protocols for humanitarian operations; and investigation reports of security incidents concerning sporadic fighting, looting, and harassment, as well as restrictions of humanitarian aid workers’ freedom of movement and access to civilian populations.

Records relating to bridging projects, the initial reintegration projects for demobilized soldiers, include terms of reference and minutes of meetings of the Task Force on Bridging Operations. Meeting minutes of the Task Force concern the projects of the agencies and NGOs in attendance. Also present are project proposals and updates; working papers on the transition to the next phase of reintegration; and guidelines for the funding of projects.

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