"The records in S-1956 document interactions between the Executive Office of the Secretary-General (EOSG) and Member States; politicians; non-governmental organizations (NGOs); intergovernmental organizations (IGOs); civil, religious, private, and academic institutions; and the general public. The records mostly date from 2007 to 2010 and detail issues, primarily through correspondence, such as the United Nations' response to human rights abuses, humanitarian needs, and natural disasters; involvement in military activities and conflict resolution; political negotiations and matters related to elections; and United Nations' initiatives such as Millennium Development Goals (MDGS). They frequently document major events and efforts such as the attempts to combat piracy off the coast of Somalia; assistance provided in the aftermath of Cyclone Nargis in Myanmar and the earthquake in Haiti; armed conflict between Russia and Georgia; independence of Kosovo; the crisis in Darfur; and Millennium Development Goals (MDGs). In 2011, the EOSG adopted a new records classification scheme that contains records for the remainder of the Secretary-General's term. Records similar to those in S-1956 are also found within S-1959: Executive Office of the Secretary-General (EOSG) - Central Files (2011-2016). The records also contain: petitions; press releases; speeches and remarks made by the Secretary-General; reports; reference material; official United Nations documents; official notes; talking points; and internal correspondence and memoranda from the Secretary-General, Chef de Cabinet, and officers from the Department of Political Affairs (DPA). Incoming and outgoing correspondence include invitations to and from the Secretary-General or a member of the EOSG staff to meet with delegates and representatives of Member States and other organizations; and to participate in conferences, seminars, dinners, anniversary celebrations, and other events. They also contain requests for the Secretary-General's support for a wide variety of policies and projects, andfor assistance in dissemination of information on issues and abuses to a wider audience such as advocating the appointment of a Special Representative of the Secretary-General on violence against children, and specific requests to assist refugees created by the crises in Darfur and the conflicts between Israel and the Palestinians. In addition, some of the correspondence includes nominations for United Nations posts and endorsements of candidates by independent groups; letters of gratitude to and from the Secretary-General; letters of condolences; requests for financial assistance; congratulatory letters to newly elected or appointed individuals; and mission updates. Frequently documents attached to correspondence include lists of individuals who will attend meetings, their CVs, itineraries, background notes, and talking points. The records also contain a large number of update notes, memoranda, and reports which describe and analyse world events and provide suggestions and recommendations on the action to take; mission progress reports and after-mission reports; progress reports detailing the peace process; implementation of agreements and summaries of meetings and impressions garnered; as well as notes generated from meetings of the Secretary-General and members of the EOSG. Processing Archivist: Virginia Pastor, Alex Gelfand Volume: 116 boxes"
"The records in S-1959 document the coordination of work between the Executive Office of the Secretary General (EOSG) and the United Nations System from 2011 through 2016. In 2011, a new records classification scheme was implemented by the EOSG and records were organized according to the following 30 functions described below. The vast majority of EOSG records from 2011 through 2016 are found in this series. For records from 2007 through 2010 see the other eight series in subfonds AG-069-003 which are arranged thematically. Administration of Executive Office of the Secretary-General (ADM) Administrative records of the EOSG contain official notes, correspondence, concept notes, and memoranda regarding the delegation of responsibilities; travel authorizations; planning of meetings; and the coordination, implementation and establishment of policies and procedures. In addition, the records address personnel matters, such as job postings, appointments, and promotions. Budget and Finance (BUF) Budget and finance records address the management and implementation of funding, budgets, escrow accounts, trust funds, and audits of the United Nations System for programmes, funds, specialized agencies, and peacekeeping operations. Records disclose information regarding unforeseen and extraordinary expenses; travel expenses; and budgets for appointments and new posts. The records are comprised of memoranda, correspondence, official notes, and draft and final reports. In addition, budget and finance records document the work of the Advisory Committee on Administrative and Budgetary Questions (ACABQ), a subsidiary organ of the General Assembly. The major functions of the ACABQ are to examine and report on the budget submitted by the Secretary-General to the General Assembly; advise the General Assembly concerning any administrative and budgetary matters referred to it; examine the administrative budgets of the specialized agencies and proposals for financial arrangements with such agencies; and consider and report to the General Assembly regarding auditors' reports of United Nations and specialized agencies accounts. Children and Armed Conflict (CAC) Children and armed conflict records document monitoring, reporting, and coordination and partnerships with the EOSG; Member States; non-governmental organizations (NGOs); the Security Council Working Group on Children in Armed Conflict; and the Office of the Special Representative of the Secretary-General on Armed Conflict (OSRSG/CAAC). The OSRSG/CAAC seeks to end the killing, torture, and abduction of children as well as attacks on schools and hospitals and the denial of humanitarian access to children in need. The records focus primarily on countries such as Syrian Arab Republic, Republic of South Sudan, and the Democratic Republic of Congo and contain official notes; correspondence; memoranda; draft and final reports of the Secretary-General; Global Horizontal Notes; recommendations from the Security Council Working Group on Children in Armed Conflict; and mission update notes and reports from the SRSG/CAAC. Communications and Public Information (COM) Communications and public information records are mostly comprised of invitations to the Secretary-General from internal and external entities requesting his attendance to deliver speeches, remarks, introductory/closing statements, or provide video messages at commemorative events; global conferences and meetings; award ceremonies; and inaugural events. Invitations from external entities include Member States; NGOs; intergovernmental organizations (IGOs); and civil, religious, private, and academic institutions. These records generally include responses from the Secretary-General, as well as written messages delivered by a representative on his behalf. A portion of these invitations were addressed to the Deputy-Secretary General or the Chef de Cabinet. These records also contain correspondence and memoranda from the following entities providing support and coordination to the Secretary-General: Department of Public Information (DPI); Speechwriting Unit; and the Scheduling Unit. The records also document the United Nations Messengers of Peace and Goodwill Ambassadors programmes, including correspondence and official notes between the Secretary-General, Chef de Cabinet, and DPI, nominating individuals to those positions. United Nations Messengers of Peace and Goodwill Ambassadors are distinguished individuals, carefully selected from the fields of art, literature, science, entertainment, sports or other fields of public life, who have agreed to help focus worldwide attention on the work of the United Nations. The Secretary-General appoints the Messengers of Peace, while Goodwill Ambassadors are designated by the heads of United Nations funds, programmes and specialized agencies. In addition, the records contain weekly press reviews produced by the News and Media Division of DPI. These records generally contain an official note to the Secretary-General from a DPI officer highlighting key points from the weekly press review. Conference Management (CFR) Conference management records detail administrative matters relating to the planning of conferences and sessions of the General Assembly. The records contain correspondence regarding General Assembly delegations; requests for meetings with the Secretary-General; nomination of candidates; and accreditation of delegates. Other records include requests for conference services; arrangements for appointing representatives to meet on behalf of the Secretary-General; meeting summaries; procedures for circulating documents to the General Assembly and the Security Council; and contain submission guidelines. In addition, there are reports regarding the management of documentation throughout the United Nations System. Crisis Management (CRM) Crisis management records document the efforts of the United Nations to address man-made and natural disasters, including economic crises and earthquakes. The records contain meeting notes, agendas, and updates of the United Nations Operations and Crisis Centre (UNOCC); official update notes; invitations from the Secretary-General to events and conferences including the Third Session of the Global Platform for Disaster Risk Reduction; letters of appreciation; requests for assistance; and draft reports of the Secretary-General on the "International Strategy for Disaster Reduction." Development (DEV) Development records primarily chronicle efforts of the United Nations to end poverty, protect the planet, and ensure prosperity through the Millennium Development Goals (MDGs); Post-2015 Agenda; Sustainable Development Goals (SDGs); the 2030 Agenda for Sustainable Development; as well as initiatives such as Global Compact; Global Pulse; Sport for Development and Peace; and others related to water, sanitation, migration, wildlife, and youth. These records include official update notes to the Secretary-General; memoranda regarding the preparation and planning of meetings; meeting summaries; updates and annual reports from Resident Coordinator/United Nations Development Programme (UNDP) Resident Representative; and talking points of the Secretary-General. Correspondence includes letters of support and contributions from Member States and external entities, including private businesses. The records also contain meeting invitations to the Secretary-General and his responses. In addition, there are records documenting the planning of the United Nations Conference on Sustainable Development (Rio+20), Rio De Janeiro, Brazil, 20-22 June 2012; letters of support from Member States regarding the outcome of Rio+20; and activities of work as a result of Rio+20. The records also document development in the African region through official notes, correspondence, and memoranda including the promotion of durable peace and sustainable development in Sudan and South Sudan; review of the Ten-Year Capacity Building Programme (TYPCBP) for the African Union; and the African transformative agenda. Disarmament (DIS) Disarmament records document the work of the United Nations Office for Disarmament Affairs (UNODA) and coordination and partnership with the EOSG and the United Nations System. UNODA provides substantive and organizational support for norm-setting in the area of disarmament through the work of the General Assembly and its First Committee; the Disarmament Commission; the Conference on Disarmament; and the Secretary-General's Advisory Board on Disarmament Matters. Disarmament records document the Secretary-General and his staff's participation in global conferences, summits, and committee meetings. These records include invitations; planning notes; logistical travel information; official update notes; background material; delegation compositions for trips; and conference summaries. The records also include correspondence between the Secretary-General and United Nations officials providing representation on his behalf; letters of gratitude for attending events or participating in panels; and letters from the Secretary-General to the Security Council forwarding updates and reports. In addition, records include summaries and correspondence documenting the sessions of the Secretary-General's Advisory Board on Disarmament Matters and the United Nations Disarmament Commission (UNDC). Beginning in 2013, the Syrian Arab Republic became a focus region for disarmament affairs particularly concerning the inquiry into the use of chemical weapons. United Nations Security Council resolution 2118 (2013) imposed on Syria responsibilities and a timeline for the destruction of its chemical weapons and chemical weapons production facilities. Records from 2013 to 2016 reflect the measures taken by the Organisation for the Prohibition of Chemical Weapons (OPCW)-UN Joint Mission in Syria and include final mission and progress reports; Security Council resolutions; correspondence; and official update notes. The records also contain reports and correspondence from the International Atomic Energy Agency (IAEA). In addition, there are records documenting efforts to encourage a peaceful nuclear programme in Iran; efforts to halt North Korea's long-range missile testing and nuclear programme; and the entry into force of the Comprehensive Nuclear-Test-Ban Treaty (CTBT) and its ratification by Member States. Environment and Climate Change (ECC) Environment and Climate Change records pertain to the efforts and actions taken by the United Nations System and the wider community to combat climate change. The records include invitations to and from the Secretary-General to attend conferences, forums, summits, or panels, including the high-level signing of the Paris Agreement, 22 April 2016. Additional correspondence includes requests for meetings; letters of support; letters of gratitude; and petitions. There are also official notes providing meeting summaries and updates to the Secretary-General on the progress made by Member States in adapting greener sources of energy; the regulation of greenhouse emissions; and financing of environmental causes. External Relations (EXR) External relations records document interactions between the EOSG; the United Nations Permanent Missions; United Nations Permanent Observers; politicians; NGOs; IGOs; civil, religious, private, and academic institutions; and the general public. The records consist primarily of correspondence and detail issues such as human rights abuses, humanitarian needs, and natural disasters; military activities; and recommendations and actions taken regarding conflict resolution. The records also contain requests and petitions addressed to the Secretary-General for the support of the United Nations regarding policies, projects, and requests for assistance in the dissemination of information on issues and abuses. The records also contain correspondence conveying well-wishes, holiday wishes, appreciations, congratulations, and invitations. In addition, there are letters of condolence from the Secretary-General addressed to United Nations Permanent Missions, United Nations Permanent Observers, and Heads of State after the death of an individual or catastrophic event. Facilities Management and Capital Improvements (FAM) Facilities management and capital improvement records pertain to the enhancements on buildings and structures of the United Nations. Most notably, the records document the Capital Master Plan (CMP), a six-year renovation project beginning in 2008 to bring the United Nations compound into the twenty-first century, with goals to produce a safer, more modern, and more energy-efficient Headquarters complex for delegates, staff and visitors. These records contain building plans; progress reports; and correspondence from delegations. Finance (FIN) Finance records include the Weekly Report on the Financial Situation of the United Nations; financial statements for the United Nations escrow account established pursuant to Security Council resolution 1958 (2010); annual financial statements of the United Nations peacekeeping operations; and official notes to the Chef de Cabinet regarding banking services for certain Permanent Missions to the United Nations. The records also contain correspondence from the Secretary-General to Member States requesting funding for tribunals such as the Special Tribunal for Lebanon; United Nations refugee programmes, including the United Nations Relief and Works Agency for Palestine Refugees in the Near East (UNRWA); and humanitarian aid. In addition, records document the work of the Committee on Contributions through correspondence, memoranda, and reports. Health (HEA) The majority of health records contain memoranda, correspondence, official notes, and reports that document the work of the EOSG and the United Nations System regarding health initiatives. Health initiatives include: the Movement for Scaling up Nutrition (SUN), Roll Back Malaria Partnership (RBM) and the Global Action Framework for TB, launched by the World Health Organization (WHO) in 1998 and 2015, respectively; and an initiative to help eliminate cholera in Haiti and the Dominican Republic, launched in 2012. In addition, records reflect United Nations work regarding the health of women and children, such as Every Woman Every Child (EWEC), a global movement, launched during the Millennium Development Goals Summit in September 2010, that mobilizes and intensifies international and national action by governments; multilaterals; the private sector; and civil society to address the major health challenges facing women, children and adolescents around the world. The health records also document the 2014-2015 Ebola epidemic and the United Nations Mission for Ebola Emergency Response (UNMEER), established on 19 September 2014. UNMEER was set up as a temporary measure to meet immediate needs related to the unprecedented fight against Ebola. These records include update notes; funding documentation; contributions from Member States; and staffing strategies. Other health epidemics such as polio, tuberculosis, HIV/AIDS, and malaria are documented in the records through correspondence from Member States; reports and update notes; and outcome documentation and background material from conferences, meetings, and health related committees. In addition, the records pertain to annual international observances relating to health as proclaimed by the General Assembly, which include World Water Day (22 March); the International Day against Drug Abuse and Illicit Trafficking (26 June); and World AIDS Day (1 December). Human Resources and Management (HRM) Human resources and management records deal with United Nations personnel matters, including appointments of United Nations staff and resident coordinators; internal disputes and disciplinary matters; staff complaints; classification of new and existing posts; legal opinions; and staff reform. The documents contain personnel records such as employment history forms and applications; terms of reference; nominations; letters of recommendation; letters of resignation and retirement; condolence letters from the Secretary-General to staff's next of kin; congratulatory messages and acknowledgements from the Secretary-General; travel authorization requests; requests to the Ethics Office to accept awards, honours, appointments, and other outside activities; petitions from staff members addressing complaints; and correspondence and official notes between the EOSG, United Nations Staff Union, or the Staff Management Committee. In addition, there are records that document the work of the United Nations Internal Justice System that handles internal disputes and disciplinary matters. These records include official notes, correspondence, and memoranda regarding the United Nations Appeals Tribunal (UNAT) and the United Nations Dispute Tribunal (UNDT); and drafts of reports of the Secretary-General on the administration of justice. Human Rights (HRT) Human rights records document the efforts of the Secretary-General, the Office of the United Nations High Commissioner for Human Rights (OHCHR), the Human Rights Council and other bodies within the United Nations System in promoting and strengthening respect for human rights throughout the world. The records include correspondence from Member States addressing concerns, reporting human rights violations, and requesting funding; correspondence and petitions from the public addressed to the Secretary-General highlighting various human rights violations and requesting the intervention of the United Nations. There are also reports, memoranda, correspondence and official notes regarding investigations of human rights violations; monitoring states' compliance with international human rights treaties; and updating the Secretary-General on recent developments. Topics in these records include: refugees fleeing the Middle East and Africa to resettle in Europe; violence in the Republic of South Sudan; and human rights abuses in Kashmir. In addition, there are post-mission reports; draft reports to the General Assembly; statements and remarks delivered at Human Rights Council sessions; and meeting summaries of official meetings and visits of the Secretary-General; the United Nations High Commissioner for Human Rights; and other representatives of the Secretary-General. Humanitarian Affairs (HUM) Humanitarian affairs records primarily document the coordination of work between the Secretary-General; Deputy Secretary-General, Chef de Cabinet; Director of Political, Peacekeeping and Humanitarian Affairs in the EOSG; the United Nations Office for the Coordination of Humanitarian Affairs (OCHA); and other entities in the United Nations System. OCHA is responsible for coordinating responses to emergencies through the Inter-Agency Standing Committee, whose members include the United Nations Development Programme (UNDP); United Nations Refugee Agency (UNHCR); United Nations Children's Fund (UNICEF); World Food Programme (WFP); Food and Agriculture Organization of the United Nations (FAO); World Health Organization (WHO); and the United Nations Relief and Works Agency for Palestine Refugees in the Near East (UNRWA). The records cover a wide range of issues such as climate change; global food security; humanitarian response coordination; human rights; human security; human settlements; impact of sanctions; internally displaced persons; famine; access to clean water; and the protection of civilians in armed conflict. The records include official notes and mission reports sent to the Secretary-General from officers of OCHA and the Director of Political, Peacekeeping and Humanitarian Affairs, providing updates on humanitarian situations in countries such as Syrian Arab Republic, Federal Democratic Republic of Ethiopia, Hashemite Kingdom of Jordan, Republic of South Sudan, Republic of Niger, Republic of Burundi, Republic of Iraq, Republic of Yemen, and Ukraine; and background information provided to the Secretary-General prior to visits of areas affected by humanitarian crises. There are also petitions from the public requesting the United Nations take action in areas in need of humanitarian relief, mostly concerning the aftermath of natural disasters. In addition, the humanitarian affairs records also contain official notes; updates; correspondence; and memoranda on topics such as sustainable fisheries; the humanitarian response to the Syria crisis; the United Nations Trust Fund for Human Security (UNTFHS); the Central Emergency Response Fund (CERF); impact of nuclear weapons; and updates on the work of the Human Rights Council and the International Committee of the Red Cross (ICRC). Information Management (INM) The bulk of information management records consist of daily itemized lists documenting incoming correspondence addressed to the Secretary-General or other officials in the EOSG. The lists provide a brief description of the correspondence; the date the correspondence was written and received; the name of the sender; and handwritten notes with recommendations of action to be taken. Correspondence includes political updates; requests for action to address humanitarian issues; responses to requests from the Secretary-General; letters of acknowledgement; invitations; letters of condolence; and thank-you letters. The records also contain official notes, correspondence, memoranda, and progress reports regarding the implementation of Umoja, the Enterprise Resource Planning system, and the work of the Umoja Steering Committee. Additionally, there are records that contain correspondence, memoranda, and official notes between the EOSG and the Archives and Records Management Section (ARMS); Permanent Missions to the United Nations; government officials; and researchers addressing access requests to United Nations Archives including requests to declassify files. Internal Relations (INR) Internal relations records pertain to the coordination of work between the EOSG, specialized agencies, programmes, funds, councils, committees, training institutes, offices, and other entities of the United Nations System, specifically, United Nations Relief and Works Agency (UNRWA); United Nations Office at Geneva (UNOG); United Nations at Nairobi (UNON); United Nations Office in Vienna (UNOV); United Nations Environment Programme (UNEP); United Nations Education, Scientific and Cultural Organization (UNESCO); World Health Organization (WHO); Joint United Nations Programme on HIV/AIDS (UNAIDS); United Nations Centre for Human Settlements (UNHABITAT); the United Nations Office for the Coordination of Humanitarian Affairs (OCHA); United Nations Development Programme (UNDP); Department for General Assembly and Conference Management (DGACM); United Nations International School (UNIS), United Nations Entity for Gender Equality and the Empowerment of Women (UN Women); United Nations Educational, Scientific and Cultural Organization (UNESCO); Food and Agriculture Organization (FAO); United Nations Compensation Commission (UNCC); World Intellectual Property Organization (WIPO); International Organization for Migration (IOM); Office of the United Nations High Commissioner for Human Rights (OHCHR); United Nations Capital Development Fund (UNCDF), World Food Programme (WFP); Economic Commission for Latin America and the Caribbean (ECLAC); Economic and Social Commission for Asia and the Pacific (ESCAP); United Nations Economic and Social Commission for West Asia (ESCWA); Economic and Social Council (ECOSOC); United Nations Alliance of Civilizations (UNAOC); United Nations University (UNU); and the University for Peace (UPEACE). These records contain correspondence; official notes; reports of meetings and conferences; and Security Council and General Assembly documents. The records also document the work of the United Nations System Chief Executives Board for Coordination (CEB). The CEB is the longest-standing and highest-level coordination forum of the United Nations System focusing on inter-agency priorities and initiatives while ensuring the independent mandates of the entities in the United Nations System are maintained. Meeting biannually and chaired by the Secretary-General, the CEB is comprised of executive heads of the United Nations System including funds, programmes, and specialized agencies. The CEB carries out its role through three high-level committees: High-Level Committee on Programmes (HLCP); High-Level Committee on Management (HLCM); and the United Nations Development Group (UNDG). These records contain correspondence; briefing notes; official notes; and invitations. Internal relations records also comprise documents of the Policy Committee (the Committee), a decision-making mechanism of the Secretary-General on key thematic and geographic issues with a transparent and predictable preparatory process. The Committee, established in 2005, is the highest-level internal decision-making body of the United Nations on policy matters, providing a strategic agenda corresponding to the Secretary-General's priorities. The Committee usually meets several times a month and issues signed decisions of the Secretary-General with clear tasks and deadlines. The records include copies of these decisions as well as summary records of discussion. In addition, the records contain talking points of the Secretary-General for Committee meetings; submission papers that provide background information on meeting topics; and resulting recommendations. Legal Affairs (LEG) Legal affairs records document the coordination of work between the EOSG and the Office of Legal Affairs (OLA). OLA provides a unified, central legal service for the Secretariat and organs of the United Nations and contributes to the progressive development and codification of international public and trade law. It also provides advice and support, as appropriate, to the International Court of Justice (ICJ) and assists the International Criminal Tribunal for the Former Yugoslavia (ICTY); the International Criminal Tribunal for Rwanda (ICTR); the Special Court for Sierra Leone (SCSL); the Extraordinary Chambers in the Courts of Cambodia (ECCC); the Special Tribunal for Lebanon (STL); the International Criminal Court (ICC); as well as the Division for Ocean Affairs and the Law of the Sea of OLA. The records contain correspondence, memoranda, and official notes exchanged between the EOSG; the Under-Secretary General for Legal Affairs and the United Nations Legal Counsel; the Assistant Secretary-General in charge, as well as the Department of Political Affairs (DPA). These records document internal and external investigations; claims; lawsuits; recommendations for the acceptance of awards and honours; requests and assignments of Full Powers for United Nations Officials; recommendations regarding agreements with host-countries and other entities; and legal advice and opinions. In addition, there are records concerning the ICJ, the principal judicial organ of the United Nations that was responsible for settling, in accordance with international law, legal disputes submitted by Member States and providing advisory opinions on legal questions referred by United Nations entities. These records contain case updates from the Under-Secretary General for Legal Affairs and the United Nations Legal Counsel; official notes providing summaries of judgments and advisory opinions on the nominations of judges to be elected to the ICJ from Member States; and correspondence between the Secretary-General and the President of the ICJ. There are also records documenting the ICC, which investigates and tries individuals charged with the gravest crimes of concern to the international community: genocide, war crimes and crimes against humanity when warranted. The records contain official update notes to the Secretary-General on the progress of cases; reports to the prosecutor of the ICC; official court documents, including applications and decisions; and letters of transmittal and court documents sent from the Secretary-General to the President of the Security Council. These records are also composed of correspondence between the Secretary-General, the President of the ICC, and Member States regarding the nominations, elections, and extensions of judicial appointments. Legal records also document the work of the international tribunals and special courts: ECCC, ICTY, ICTR, SCSL, and STL and contain correspondence between the EOSG, the tribunals or courts, and Member States regarding appointments and extensions of judges and staff; requests for funding; and reports and updates regarding cases. Oversight (OVE) Most oversight records originate from the Office of Internal Oversight Services (OIOS), which assists the Secretary-General in fulfilling his oversight responsibilities through the provision of audit, investigation, inspection, and evaluation services. The bulk of records documents the work of the Investigations Division of OIOS and contains reports on assessments and investigations of violations of United Nations staff including peacekeepers, Secretariat personnel, and contractors. These records also contain closure notices for cases that did not have substantial information to warrant further investigation. There are also reports; official notes; correspondence and memoranda documenting the work of the Internal Audit Division of OIOS, which performs risk-based audits to assist management in establishing and strengthening risk management, internal control and governance using a combination of assurance and advisory services. Other records detail the work of the Joint Inspection Unit (JIU), the independent external oversight body of the United Nations System mandated to conduct system-wide evaluations, inspections, and investigations. These records contain correspondence between the JIU and Secretary-General, as well as transmittal letters of reports from the JIU to the Secretary-General. Oversight records also pertain to the work of the Board of Auditors (BOA), which is responsible for the external audit of United Nations entities or projects, including funds and programmes. The BOA reports its findings and recommendations to the General Assembly through the Advisory Committee on Administrative and Budgetary Questions (ACABQ). These records primarily contain correspondence between the EOSG and the BOA, with the bulk of the correspondence containing drafts of official notes written on behalf of the Secretary-General for the transmittal of BOA reports. Other records document the Oil-for-Food Programme (OFFP); Senior Managers' Compacts; and the Financial Disclosure Programme. Peacebuilding (PEB) The peacebuilding records document the coordination of work between the EOSG, the Peacebuilding Commission (PBC), Peacebuilding Fund (PBF), and the Peacebuilding Support Office (PBSO). The PBC, PBF, and PBSO comprise the United Nations Peacebuilding Architecture. The PBC is a key intergovernmental advisory body that supports peacebuilding efforts in countries emerging from conflict. The PBSO assists and supports the PBC with strategic advice and policy guidance; administers the PBF; and serves the Secretary-General in bringing UN entities together to advance their peacebuilding efforts. The PBF is the Secretary-General's Fund and supports activities, actions, programmes and organizations that seek to build a lasting peace in countries emerging from conflict. The records contain correspondence, official notes, and reports exchanged between the Secretary-General; Deputy Secretary-General; Chef de Cabinet; the Director for Political, Peacekeeping and Humanitarian Affairs; and Assistant Secretary-General for Peacebuilding Support; and Member States. The records also document the work of advisory groups, including the Advisory Group of Experts for the 2015 Review of the United Nations Peacebuilding Architecture and the Peacebuilding Fund Advisory Group. Other records include: funding requests from Member States; responses from the Secretary-General declaring eligibility for support from the PBF; draft reports of the Secretary-General; mission reports; and official update notes and correspondence. Peacekeeping (PKG) Peacekeeping records focus on efforts to stop, prevent, investigate, or prosecute cases of violence through assistance to Member States provided by the Department of Peacekeeping Operations (DPKO) and the intercession of the Secretary-General and his representatives. The records contain: official notes, memoranda, and correspondence providing the Secretary-General with overviews of recent political and security developments where violence or
"The United Nations Secretariat is one of the main organs of the United Nations and organized along departmental lines, with each department or office having a distinct area of action and responsibility. Offices and departments coordinate with each other to ensure cohesion as they carry out the day-to-day work of the UN in offices and duty stations around the world. At the head of the UN Secretariat is the Secretary-General who resides in the Executive Office of the Secretary-General (EOSG). S-1953 documents the relationship between the EOSG and the departments and offices of the UN Secretariat during the tenure of Secretary-General Ban Ki-moon. The records relate to 23 departments and offices of the UN Secretariat: Office of the Deputy Secretary-General (ODSG); Department of Economic and Social Affairs (DESA); Department of Field Security (DFS); Department of General Assembly and Conference Management (DGACM); Department of Management (DM); Department of Political Affairs (DPA); Department of Peacekeeping Operations (DPKO); Department of Public Information (DPI); Department of Safety and Security (DSS); Office of Internal Oversight Services (OIOS); Office of Legal Affairs (OLA); Office for the Coordination of Humanitarian Affairs (OCHA); Office of Information and Communication Technology (OICT); Office of the High Commissioner for Human Rights (OHCHR); United Nations Office for Disarmament Affairs (UNODA); Office of the High Representative for the Least Developed Countries, Landlocked Developing Countries and Small Island Developing States (UN-OHRLLS); Office of the Special Adviser on the Prevention of Genocide (OSAPG); Office of the Special Representative on the Violence Against Children; Oil-For-Food Programme (OFFP); Peacebuilding Support Office (PBSO); United Nations office on Drugs and Crime (UNODC);United Nations Office for Partnerships (UNOP); Office at Nairobi (UNON), United Nations Office at Geneva (UNOG), and the United Nations Office at Vienna (UNOV). The series dates from 2007 to 2010 and is arranged alphabetically by department or office and therein chronologically. The records contain correspondence and memoranda documenting appointments and nominations; updates to the Secretary-General on political situations; departmental updates from Under-Secretary-Generals (USGs); reports produced by Secretariat departments and offices; legal opinions and advice from OLA; invitations and requests for meetings with the Secretary-General; meeting notes and minutes; drafts of invitations sent on behalf of the Secretary-General; drafts of press releases and statements; and reports to the General Assembly and Security Council authored by Secretariat departments and offices and submitted to the EOSG for approval by the Secretary-General. The records of DM contain files on the travel of senior officials; budgets and lists of financial contributions from Member States maintained by the Office of Programme Planning, Budget and Accounts (OPPBA); and correspondence and memoranda documenting the work of the Office of Central Support Services (OCSS) and the Capital Master Plan (CMP). They also include correspondence and memoranda pertaining to appointments and staff recruitment; financial management; and day-to-day operations of the UN Secretariat. Records related to DGACM consist of planning material for sessions and meetings of the General Assembly; requests from Member States for bilateral meetings with the Secretary-General; and daily summaries of the General Debate for the 62nd-65th sessions of the General Assembly. The DPA files contain reports of political missions; updates on international political situations; official correspondence exchanged between the Secretary-General and the Security Council; reports on activities and proceedings of formal meetings, informal consultations and private debates of the Security Council; and project proposals for the Trust Fund for Preventive Action. The DPKO records contain update notes and progress reports for the Secretary-General detailing peacekeeping operations and field missions, including the United Nations Mission in Sudan (UNMIS), United Nations Mission in Liberia (UNMIL), United Nations�African Union Mission in Darfur (UNAMID), and United Nations Organization Mission in the Democratic Republic of the Congo (MONUC). In addition, the records consist of briefings and requests for meetings with Special Envoys and Special Representatives of the Secretary-General, as well as DPKO�s recommendations for the Secretary-General�s September Programme during the General Debate of the General Assembly. S-1953 also contains OIOS reports documenting audits of Secretariat departments, offices and field missions; investigations into staff misconduct; as well as semi-annual reports on the implementation of OIOS recommendations. Other records in the series document the work on UNODA, which contain files on non-proliferation treaties; the use of chemical and biological weapons; as well as resolutions adopted by the Conference on Disarmament and reports on the work of the Advisory Board on Disarmament Matters. In addition, there are also records that document the work within the EOSG consisting of draft press statements attributable to the Spokesperson of the Secretary-General; decisions and records of discussions of the Senior Management Group (SMG), Management Committee, and Policy Committee; and the first letter of the Secretary-General sent to Heads of State. In 2011, the EOSG adopted a new records classification scheme that contains records for the remainder of the Secretary-General�s term. Records similar to those in S-1953 are also found within S-1959: Executive Office of the Secretary-General (EOSG) - Central Files (2011-2016). Processing Archivists: Virginia Pastor Volume: 86 boxes"
"S-1951 contains records that are personal in nature or that relate to matters of importance to the non-professional obligations of Secretary-General Ban Ki-moon. This series contains correspondence with VIPs and personal friends of the Secretary-General and includes invitations extended to him for cultural events and letters in which people express their views of the United Nations and global issues. The VIP correspondence also includes letters exchanged between the Secretary-General and former Secretary-General Kofi Annan. This series also contains official condolence letters sent by the Secretary-General to relatives and friends of recently deceased persons within the United Nations System; correspondence with Member States on the occasion of the death of persons serving with UN missions and field operations; and letters of condolence sent to heads of state after the occurrence of a natural disaster. In addition, there are also condolence letters related to the 2009 attack of the Bakhtar guest house in Kabul, Afghanistan; the 2010 earthquake in Haiti; and the 2011 terrorist attack and bombing of the UN building in Abuja, Nigeria. Other records in this series include: congratulatory messages to and well wishes for the Secretary-General upon his election and re-election to the post from colleagues, governments and the general public; holiday messages; honours and titles offered to the Secretary-General by universities and organizations; and thank you notes for gifts given to the Secretary-General. Processing Archivist: Virginia Pastor Volume: 9 boxes"
"S-1948 contains personnel records of the Executive Office of the Secretary-General (EOSG). These records include: personnel files of United Nations top echelon staff; recruitment files for senior candidates and senior posts; and memoranda and reports documenting general personnel matters and special issues. The records date from 1978 to 2016, with the bulk dating from 2007-2015. UN top echelon personnel records detail the employment history of Under-Secretary-General (USG) and Assistant Secretary-General (ASG) level posts; as well as Executive Directors; Director-Generals; Executive Secretaries; and Special Representatives of the Secretary-General (SRSG). S-1948 also contains personnel files of top echelon from the following UN offices and organs: United Nations Office at Nairobi (UNON); United Nations Development Programme (UNDP); United Nations Office on Drugs and Crime (UNODC) United National Office in Vienna (UNOV); United Nations Department of Peacekeeping Operations (DPKO); and United Nations Relief and Works Agency (UNRWA). The records of top echelon staff are arranged alphabetically and comprise: contracts and correspondence from the date of hire; letters of appointment; extension of appointments; job descriptions and vacancy announcements; terms of reference; condolence letters; recommendation letters; end of mission reports; financial disclosure forms; press releases; travel arrangements and authorization requests; speaking notes; and audit reports. Other records in S-1948 document the recruitment of senior candidates and senior posts. While senior candidates worked at the USG and ASG levels, senior posts refer to senior professional candidates at the D-1 and D-2 levels. These records include: notes of interview panels; curricula vitae; vacancy announcements; personal history forms; performance reviews; Office of Internal Oversight Services (OIOS) audit reports; as well as recommendation letters and nominations from Member States, organizations and individuals. These files also contain reports and memoranda of the Senior Review Group, an advisory body composed of senior United Nations officials at the USG and ASG levels who review and provide recommendations to the Secretary-General for selections of staff to all positions at the D-2 level. S-1948 also contains records documenting the work of the Office of Human Resources Management (OHRM), Office of the Ombudsman and Mediation Services (UNOMS) and the United Nations Staff System College (UNSSC). These records consist of memoranda and reports on management reform in OHRM; recruitment of the UN Ombudsman; and annual reports of UNOMS. A small portion of records pertains to special issues, including the status of women in the UN system and the safety and security of UN personnel through the work of the Department of Safety and Security (DSS). The records consist of memoranda that document: security standards practiced by United Nations missions and field operations; legal protection of UN and associated personnel; and incidents of hostility and violence, such as death threats, kidnappings, physical assault and theft. Processing Archivists: Matthew Aull, Audrey Belanger, Corinne O'Connor, Virginia Pastor Volume: 76 boxes"
"The records in S-1943 detail the daily activities of Secretary-General Ban Ki-moon from 2007 to 2016. The records are arranged chronologically and contain chronological files; schedules of daily appointments; notes of meetings and telephone conversations; talking points; invitations; messages and requests. The chronological files consist of outgoing correspondence from the Secretary-General from 2007 to 2016. The records address subjects including: climate change, chemical weapons; global health; the crisis in Syria; the Middle East peace process; Millennium Development Goals (MDGs) and the post-2015 development agenda; as well as UN peacekeeping operations, such as United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA); United Nations Operation in C�te d�Ivoire (UNOCI); United Nations Stabilization Mission in Haiti (MINUSTAH); and United Nations Interim Force in Lebanon (UNIFIL). Outgoing correspondence is addressed from the Secretary-General to heads of state and government, representatives of Member States, United Nations top echelon, Special Advisers and Special Representatives of the Secretary-General, and the Presidents of the Security Council and General Assembly. These records include: letters of appointment and extension; condolence letters sent to Member States and next of kin of deceased UN personnel; invitations to representatives of Member States for UN events; thank you letters following trips; and letters of congratulations to newly elected heads of state and government. A small portion of the chronological files contain meeting minutes of the Policy Committee of the Executive Office of the Secretary-General (EOSG), as well as signed decisions of the Secretary-General. S-1943 also contains schedules of daily appointments, which detail the Secretary-General's itinerary for daily meetings; briefings; phone conferences; and events with heads of state and government; high-level officials of governments; top echelon and senior officials of UN offices, departments, agencies and organs; and representatives of organizations. The records also include notes from the Secretary-General's meetings and telephone conversations and provide a list of participants, as well as key points raised; summaries of discussions; and follow-up actions from previous meetings. The series documents talking points created for the Secretary-General's meetings and phone conferences that provide background information on relevant political issues, as well as questions and points to be raised by the Secretary-General. Additionally, the talking points include remarks and speeches delivered at conferences, events and press encounters, including: opening remarks for the meeting with the Geneva Group (December 2013); press encounter with President Shimon Peres of Israel in Jerusalem (16 August 2013); and the Secretary-General's address to the General Assembly in New York (24 September 2013). There is a small portion of talking points prepared for the Secretary-General's bilateral meetings during the 62nd session of the General-Assembly, as well as 4 boxes of talking points prepared for the Secretary-General's trips in 2014. S-1943 contains invitations and requests from 2007 to 2011 and sent to the Secretary-General requesting his attendance at events sponsored by Member States, Non-Governmental Organizations (NGOs), the private sector, and individuals. These records include photocopies and originals of invitations as well as responses issued by the EOSG on behalf of the Secretary-General. The records also document: correspondence arranging UN representation at events the Secretary-General was not able to attend; programmes and concept papers for events; speeches delivered at events by the Secretary-General or his representative; transcripts of video messages; prefaces and introductions to UN-produced publications; correspondence exchanged between the Scheduling Office of the EOSG and event organizers; and requests for bilateral meetings. Accepted and refused invitations are arranged alphabetically and therein chronologically, while invitations issued to representatives of the Secretary-General and requests for video messages, forwards and meetings are arranged chronologically. Events documented in these records include: various model UN conferences; inaugurations of heads of state; the commemoration of Dag Hammarskjold's death (2011); World Refugee Day Nansen Lecture (2011); International Day in Memory of the Victims of the Holocaust (2010); International Day for Mine Awareness and Assistance in Mine Action (2009); UN Day Concert (2008); and the 15th Ministerial Council of the Organization for Security and Cooperation in Europe (2007). The files in S-1943 also capture daily update notes from the Political Unit of the EOSG documenting international conflicts and political situations. The update notes in S-1943 are the Secretary-General's personal copies and contain his initials, annotations and notes. There are also a small amount of code cables sent to the EOSG with updates from various UN peacekeeping operations, including the United Nations Assistance Mission for Iraq (UNAMI); Office of the United Nations Special Coordinator for Lebanon (UNSCOL); and the United Nations Assistance Mission in Afghanistan (UNAMA). Matthew Aull, Audrey Belanger, Aleksandr Gelfand, Corinne O'Connor, Emily Pagano, Virginia Pastor Volume: 159 boxes"
"S-1944 contains records documenting the official travel of Deputy Secretary-General Jan Eliasson from 2012-2014. The records primarily comprise trip books containing itineraries; programme information; background about the country to be visited; biographical profiles of officials; talking points and speeches. Mr. Eliasson served as Deputy Secretary-General from 1 July 2012 to 31 December 2016. Throughout his tenure, he travelled to almost every continent in order to attend conferences and summits, and visited United Nations offices, missions and staff stationed around the world. A variety of topics are addressed in the talking points and speeches, including: peacekeeping operations in Somalia, Mali and Myanmar; the crisis in Syria; the Israeli-Palestinian peace process; climate change; and the Millennium Development Goals (MDG) and the post-2015 development agenda. The files document Mr. Eliasson's attendance at the United Nations Chief Executives Board (CEB) sessions, the 2013 European Development Days (EDD13) meeting, the World Bank/International Monetary Fund (IMF) Spring Meetings, and the United Nations Retreat on the 2014 Climate Summit held at the Greentree Estate in New York. Processing Archivist: Virginia Pastor Volume: 10 Boxes"
"The records in S-1941 document the daily activities of Chef de Cabinet Vijay Nambiar and primarily consist of chronological files dating from 2007 to 2012. The records detail the Chef de Cabinet�s responsibilities in serving and assisting the Secretary-General and in establishing general policy; reviewing proposals, statements and policies brought forth for attention and approval of the Secretary-General; and maintaining links with various entities within the United Nations System. The records also capture the exchange of information between members of the Executive Office of the Secretary-General (EOSG) including: the Deputy Secretary-General; Deputy Chef de Cabinet; Director for Political, Peacekeeping, and Humanitarian Affairs; Director of Communications and Head of Speechwriting Unit; and Chief of the Scheduling Office. S-1941 contains records approved by the Chef de Cabinet on behalf of the Secretary-General. These include summaries of the Secretary-General�s reports to the Security Council and General Assembly; drafts of statements attributable to the Spokesperson for the Secretary-General; correspondence and memoranda sent to heads of state, high-level officials and Permanent Representatives; and correspondence with the Presidents of the General Assembly, Security Council, Economic and Social Council (ECOSOC) as well as the heads of the Specialised Agencies. Other records include: requests to the Secretary-General for visits and meetings; invitations; daily itemized logs of incoming correspondence; briefing notes; talking points; background information for meetings and phone calls; programmes and lists of delegations for the Secretary-General�s official travel; appointments and nominations of special advisers and top echelon; and minutes from Policy Committee meetings. The records address a variety of subjects including: climate change; human rights initiatives; global health; the crisis in Syria; the Middle East peace process; Millennium Development Goals (MDGs); and UN peacekeeping operations, such as United Nations�African Union Mission in Darfur (UNAMID), United Nations Assistance Mission for Iraq (UNAMI), and United Nations Stabilization Mission in Haiti (MINUSTAH). In addition, the chronological files contain documentation about conferences and high-level meetings, including the High-Level Meeting on AIDS in New York, (8-10 June 2011); High-level Event on the Millennium Development Goals in New York, (20-22 September 2010); and United Nations Climate Change Conference in Poznan, Poland, (1-12 December 2008). The records contain invitations and thank you letters; planning and background information; and proposed scenarios. A small portion of S-1941 consists of invitations and requests for meetings sent directly to the Chef de Cabinet and Kim Won-soo, Deputy Chef de Cabinet. Processing Archivists: Matthew Aull, Corinne O�Connor, Virginia Pastor Volume: 115 boxes"
"Series 1893 contains records detailing the daily activities of the Deputy Secretary-General and primarily consists of correspondence, invitations, congratulatory letters and chronological files. Asha-Rose Migiro assumed the Office of the Deputy Secretary-General (ODSG) on 5 February 2007 and concluded her tenure on 1 July 2012. Her chronological files consist of 49 boxes. These records provide a detailed record of Ms. Migiro's work and activities, spanning 2007-2012. The files contain information about the crisis in Syria (2011); the conflict in Sudan; the Egyptian Revolution (2011); the earthquakes in Chile and Haiti (2011); women's rights, particularly violence against women; the HIV/AIDS crisis; Iran's nuclear programme; the Israeli-Palestinian peace process; education initiatives; and climate change. There are also records pertaining to meetings of the Policy Committee, Management Committee, Security Council and the Steering Committee. In addition, there are background notes on topics of importance; programme materials for summits and conferences; briefing notes for meetings with commissioners, ministers and government officials; personnel records; planning and strategy documents for current and future UN initiatives, including the Secretary-General's Global Initiative on Education and Umoja ; and copies of notes to the Secretary-General about Ms. Migiro's meetings and travels. The chronological files also contain travel itineraries; copies of Ms. Migiro's speeches; talking points on various topics; and Q & A reference documents. There are occasional reference copies of correspondence between Secretary-General Ban Ki-moon and various government officials, as well as drafts of letters for the Secretary-General's approval and signature. S-1893 also contains three boxes of congratulatory letters sent to Dr. Asha-Rose Migiro following her appointment as Deputy Secretary-General in February 2007 from world leaders, diplomats and ministers. Ms. Migiro's corresponding thank-you letters are included. In addition, there are six boxes of invitations, dating from 2007-2008, to attend conferences, summits and events, some focused on women's rights, Africa, poverty, climate change and education initiatives. Other invitations are contained in the chronological files. Additional information about the various conferences may be found in Series 1894 (Trips). S-1893 also contains three boxes of records pertaining to the High-Level Event (HLE) on Millennium Development Goals (MDG) held at United Nations Headquarters in New York on 25 September 2008. These records include invitations to Member States, non-governmental Organizations (NGOs), and individuals in the private sector. Other records include programmes for the event and partnership events; briefings of planning meetings; and invitations for the related High-Level Meeting on Africa's Development Needs, held on 22 September 2008. Volume: 60 boxes"
"S-1942 contains records documenting the official travel of Secretary-General Ban Ki-moon dating from 2007 to 2011. The records are arranged chronologically and consist primarily of briefing materials, thank you letters, press releases, and trip books. The trip books contain: press releases regarding the Secretary-General's activities while traveling; travel itineraries; programme information; background briefings; minutes and reports of meetings attended by the Secretary-General; biographical profiles of officials; talking points for the Secretary-General's meetings; and remarks and speeches given by the Secretary-General at events. From 2012 to 2016 trip books were created in an electronic format and as of August 2017 are not yet available for research. The Secretary-General's official travels comprise visits to all continents for a number of events and meetings including: the London 2012 Olympic Games Opening Ceremony; United Nations Conferences on Climate Change in Poznan, Poland (2008) and Copenhagen, Denmark (2009); Haiti Donors' Conference in Washington, DC (2009); Arab League Summit in Doha, Qatar (2009); 11th Summit of the Organization of the Islamic Conference (OIC) in Dakar, Senegal (2008); and United Nations Alliance of Civilizations (UNAOC) Global Forum in Madrid, Spain (2008). The Secretary-General also attended events regularly including: the African Union Summit; meetings and summits of the G-8 and G-20; and meetings of the United Nations System Chief Executives Board for Coordination (CEB). S-1942 also contains code cables sent to the Secretary-General and his delegation from the United Nations Headquarters in New York (UNHQ) while abroad. Code cables are a compilation of documents for the Secretary-General's attention, information, and approval, and include daily itemized lists of incoming correspondence. These files contain official notes from the Political Unit of the Executive Office of the Secretary-General (EOSG) and the Department of Political Affairs (DPA); letters and statements from Member States; and documents for the Secretary-General's approval, including statements attributable to the Spokesperson. The records also document code cables sent to UNHQ containing the Secretary-General's responses. Processing Archivists: Matthew Aull, Corinne O'Connor, Virginia Pastor Volume: 62 boxes"