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External Relations

Series documents United Nations external relations with governments, non-governmental organizations (NGOs), civil, religious and academic institutions, the general public and United Nations Information Centres (UNICs). Records documenting relations with governments include talking points (summaries informing the Secretary-General of events of current import to government representatives and individuals). Delegations files include records that document within member countries United Nations involvement in the following: human rights abuses and humanitarian needs, military activities and conflict resolution, political negotiation and matters related to elections, position appointments, security of United Nations personnel and natural disasters. Records include correspondence between the Secretary-General and ambassadors, heads of state and government officials as well as reports to the Secretary-General of permanent, fact-finding and exploratory missions. Of particular interest in delegations files are records pertaining to the Armenia-Azerbaijan conflict; peace talks between the government of Guatemala and the Unidad Revolucionaria Nacional Guatemalteca; the Governors Island Agreement between President Jean-Bertrand Aristide of Haiti and General Raoul Cedras; and events in El Salvador, including the Peace Agreement (1992) signed between the government of El Salvador and the Frente Farabundo Marti para la Liberacion Nacional (FMLN). Records documenting relations between the United Nations and non-governmental organizations include correspondence and reports of meetings with the Secretary-General. Records documenting relations between the United Nations and religious institutions include correspondence regarding matters of mutual interest, acts of religious violence and material related to religious ceremonies and events held in connection to the activities of the United Nations. Records pertaining to academic institutions include invitations for the Secretary-General to speak or attend events at educational institutions as well as material describing projects and collaborative efforts between the United Nations and educational institutions. Correspondence from the general public documents opinions expressed about the work of the United Nations, suggestions for United Nations activities, reaction toward specific decisions made by the Secretary-General, requests for autographs and requests for legal assistance involving extraordinary circumstances. A significant number of files consisting of correspondence and petitions addressed to the Secretary-General are in Arabic. Series includes correspondence, reports, press releases, press clippings, memoranda, minutes of meetings, code cables and cryptofaxes.

Office of the Executive Director

S-1120 contains the records of the offices overseen by the Office of the Executive Director. These offices included the Offices of Legal Affairs, Protocol, Political Affairs, and the Coordination of Humanitarian Assistance. They were responsible for fulfilling the political (non-military) aspects of UNAMIR’s mandate and acted as liaisons between the military peace-keeping forces and governments, non-governmental organizations (NGOs), the International Criminal Tribunal for Rwanda, and other UN agencies.

Records in S-1120 consist of the following: correspondence; reports; situation reports (SITREP); subject files; minutes of the meetings of the UNAMIR Humanitarian Assistance Advisory Group (UHAAG); daily reports from Radio UNAMIR and Radio Rwanda; records concerning the status of UNAMIR’s mandate; and the records of the Liquidation Task Force, which was responsible for coordinating UNAMIR’s evacuation from Rwanda.

Office of the Special Representative of the Secretary-General

S-1063 contains correspondence of Shaharyar Khan, the Special Representative of the Secretary-General (SRSG) for UNAMIR. Outgoing correspondence consists of daily and weekly situation reports faxed to the Department of Peacekeeping Operations (DPKO) headquarters in New York. These reports include graphs and charts of the UNAMIR daily contingent state, and of combat supplies and their usage.

Incoming correspondence consists of: press releases; daily press briefings and summaries of news conferences from the Department of Public Information (DPI); summaries of news from BBC World News, Voice of America and CNN; and the daily news reports of Radio Rwanda. Incoming correspondence also includes humanitarian assistance reports; minutes of meetings of the UNAMIR Humanitarian Assistance Advisory Group (UHAAG); and reports of UNAMIR activities produced by the Situation Centre of the DPKO.

S-1063 also contains the records of Ms. Isel Rivero, the Special Assistant to the Special Representative of the Secretary-General. Included in her records are: speeches, statements and daily schedules of the SRSG; documents pertaining to the expiration of the UNAMIR mandate; and correspondence and summaries of meetings between the UNAMIR and the Government of Rwanda.

Office of the Force Commander

S-1062 contains the records of the Office of the Force Commander, which was in charge of UNAMIR’s military operations. Components of this office represented in S-1062 include: the G2 Unit and the G3 Operations Branch, which were responsible for military intelligence and the planning of military operations (respectively); the Humanitarian Assistance Cell (HAC), which was responsible for providing humanitarian assistance in Rwanda, including the evacuation of foreign nationals; the mission’s Military Observer Group (MILOBS), which was responsible for monitoring the military situation in Rwanda, and facilitating the resolution of conflicts and the provision of humanitarian assistance; and the Medical Branch, which provided medical support to the mission and medical humanitarian assistance to Rwandans. Also included in this series are the records of the United Nations Observer Mission Uganda-Rwanda (UNOMUR). UNOMUR was established in June 1993 to monitor the border between Uganda and Rwanda and verify that no military assistance was being provided across it. It was based in Kabale, Uganda, but ended in September 1993, when its monitoring functions were assumed by UNAMIR.

Records from the Office of the Force Commander include: subject files; correspondence; summaries of meeting between the Government of Rwanda and UNAMIR; summaries of press conferences; operation orders and directives; and lists of Rwandese government members. Documents of the G2 Unit include situation reports, correspondence and subject files.

Records of the G3 Operations Branch consist of situation reports (SITREP); summaries and minutes of the meetings of UNAMIR’s military officers, including those of the Force Commander; the final reports of sectors; revisions and amendments to UNAMIR’s Rules of Engagement (ROE) and Standard Operating Procedures (SOP); summaries of meetings, after-action reports, and coordination and security instructions pertaining to Operations Retour, Overture, Hope, Homeward and Passage; and records of the Tactical Headquarters in Butare. The SITREP collected by the G3 Operations Branch include those from: sectors to UNAMIR headquarters; military battalions and companies to G3 Operations headquarters; the Civilian Police Commissioner to the Chief of Staff, describing security and investigations in sectors; and the UNAMIR Military Police to the Duty Officer at UNAMIR Headquarters Operations Centre. The records of the Tactical Headquarters include: reports from the Integrated Operations Centre (IOC); incident reports (INCREP); situation reports (SITREP) from sectors, battalions and companies; and SITREP sent from Tactical Headquarters to UNAMIR headquarters.

Records of the HAC include humanitarian requests from governments and non-governmental organizations (NGOs) for food, water, medical supplies, building materials, office equipment, transportation and the evacuation of personnel. The evacuation request files include lists of persons requesting evacuation and documents pertaining to missing persons and efforts to locate them. HAC records also include lists of internally displaced persons (IDPs) evacuated from Rwanda.

Military Observer Group (MILOBS)
The MILOBs forces were deployed to geographic sectors created by UNAMIR. Much of the documentation of MILOBS activities was created at the sector level. At the sector level, MILOBS records include: briefings for Sector Commanders and summaries their conferences; SITREP; humanitarian assistance records; and records pertaining to IDPs and refugees. These SITREP describe the political, military and humanitarian situation in a given sector. They document significant changes or incidents affecting an area’s judicial system, medical and transportation services, population, prisons or detention centers. Records of humanitarian assistance at the sector level inventory food, water, medical and housing supplies, and provide statistics about returnee settlement in communes and information about the status of an area’s orphans. Documentation of Rwanda’s IDPs and other refugees includes: lists of people present in communes, camps and other locales; maps of camps and communes; correspondence; and reports on the return of IDPs and refugees to their homes. Other subjects covered by records from MILOBS sectors include: the conditions in and staffing of prisons; the activities of NGOs and UN agencies; the location and condition of mass graves; and the activities of the Integrated Operations Centre (IOC), which was created to coordinate the return of IDPs to their homes.

Other MILOBS documentation includes: reports prepared for the Special Representative of the Secretary-General (SRSG); operation orders; SITREP sent from the MILOB Group headquarters to UNAMIR’s Force headquarters in Kigali; records detailing contingency plans and the extension of the UNAMIR mandate; records pertaining to visits of the sectors by the Force Commander; reconnaissance reports; and minutes, briefings and notes pertaining to meetings and conferences attended by the Force Commander and other officers, including meetings between the Rwandan Patriotic Army (RPA) representatives and UNAMIR officers.

Medical Branch
Records of UNAMIR’s Medical Branch include monthly treatment reports, memoranda (called FLOATS), health hazard outbreak reports, medical diagnosis and treatment reports, standard operating procedures and policy documents. Subjects covered include: the medical evacuation and repatriation of UNAMIR staff; humanitarian medical assistance; and medical operations planning. Also present are records documenting medical support provided to UNAMIR by NORMED, an NGO operated by the Norwegian Refugee Council.

UNOMUR
UNOMUR’s records include: SITREP sent from the SRSG to United Nations headquarters in New York; reports, memoranda and statistics exchanged with the Department of Peace-keeping Operations (DPKO); and reports and memoranda from the Royal Netherlands Army. Also included are records concerning the UNOMUR mandate, UNOMUR’s closing and relations between UNOMUR and the Ugandan government.

Division of Administration and Management

S-1061 consists of records from various parts of the Division of Administration and Management, including the Board of Inquiry (BOI) Unit, the subject files of the Administrative/Legal Officer Mtshana M. Ncubem, and files from the UNAMIR office in Nairobi.

The legal subject files include: contracts; lease agreements; memoranda of understanding (MOU); correspondence; notes; and purchase orders. Among the subjects included are: the accommodations of Military Observers and Civilian Police; the rental of vehicles and office space; claims made for damages to property and unpaid bills; and construction and renovation work.

The BOI Unit records include reports of the Headquarters Board of Inquiry and case files of the Board of Inquiry. Case files are arranged in numerical order and may contain lists of summary disposal cases, convening orders, incident reports, Military Police Investigation Reports (MPIR), Civilian Police Investigation Reports, damage/discrepancy reports, motor vehicle accident reports, sketches and photographs of crime/accident scenes, autopsy reports, witness statements, and other evidence submitted to the BOI.

S-1061 also contains correspondence and subject files from the Office of the Chief of Administration. Correspondence consists of situation and logistics reports; UNAMIR budget submissions; and reports from Brown and Root Services Corporation. Subject files include records pertaining to: the International Commission of Inquiry (ICOI) for Rwanda; UNAMIR’s repair of buildings; security; and Status of Mission Agreements (SOMA).

The documents from the UNAMIR office in Nairobi include correspondence between UNAMIR and United Nations headquarters in New York as well as the president and ministers of Rwanda. Also present are internally- and externally-produced reports about the Rwandan crisis (including some by Amnesty International and the InterAfrica Group). Finally, there are summaries, agendas and correspondence pertaining to conferences and meetings held about the political and military situation in Rwanda (including the Bujumbura Conference Plan of Action on Assistance to Refugees, Returnees and Displaced Persons in the Great Lakes Region (1996) and the Joint Zaire/United Nations Commission on the Situation in the Rwandan Refugee Camps in Zaire). Publications found in this series have been removed to ARMS’s reference library.

Publications from the UNAMIR Office in Nairobi:

  • COMMISSION INTERNATIONALE D’ENQUÊTE SUR LES VIOLATIONS DES DROITS DE L’HOMME AU BURUNDI DEPUIS LE 21 OCTOBRE 1993, Rapport final, 1994.
  • CONFÉRENCE DES ÉVÊQUES CATHOLIQUES DU RWANDA, Recueil des lettres et messages de la Conference des Evêques Catholiques du Rwanda publiés pendant la période de guerre (1990-1994), Secrétariat de la Conférence des Evêques Catholiques du Rwanda, 1995, Kigali.
  • DE BEER Daniel, Les poursuites pour crime de génocide et crime contre l’humanité: fondements juridiques, Editions R.C.N, Rwanda, 1995.
  • DE BEER Daniel, The prosecutions for crime of genocide and crime against humanity : legal basis, Editions R.C.N, Rwanda, 1995.
  • DIALLO, Toumani Djime, Le problème du Nord malien, 1ère partie : La maladroite intrusion du parlement européen, Le Démocrate malien, édition spéciale, Edition Mundekera, janvier 1995, Bamako.
  • HAUT COMMISSARIAT DES NATIONS UNIES POUR LES REFUGIES, Les réfugiés dans le monde, en quête de solutions, Editions La Découverte, 1995, Paris.
  • JOINT EVALUATION OF EMERGENCY ASSISTANCE TO RWANDA, The international response to conflict and genocide : lessons from the Rwanda experience, Synthesis report, David Milwood, Editor, Copenhagen, 1996.
  • MISSION DE LA BANQUE MONDIALE, Évaluation du programme de rapatriement et de réinstallation des réfugiés rwandais, Banque Mondiale, 1995, Kigali.
  • NATIONS UNIES, Les Nations Unies et la situation en Haiti, Mars 1995, Département de l’Information des Nations Unies, New York 1995.
  • RÉPUBLIQUE DU MALI, Livre Blanc sur le Problème du Nord du Mali, 1994, Bamako.
  • RÉPUBLIQUE RWANDAISE, Accord entre le gouvernement de la République Rwandaise et le front patriotique rwandais sur le retour et la réinstallation dans leurs biens des personnes déplacées de guerre et sur l’administration de la zone démilitarisée, Kinihira, 1993, deux exemplaires.
  • REPUBLIC OF RWANDA, Agreement between the government of the republic of Rwanda and the Rwandese patriotic front on the return and the resettlement of the war displaced persons in their prop and the administration of the demilitarized zone, Kinihira, 1993.
  • U.S. COMMITTEE FOR REFUGEES, Transition in Burundi, The context for a homecoming, Issue paper, September 1993, American Council for Nationalities Service, 1993.
  • UNDP, Conférence de table ronde pour la République rwandaise, Rapport de la conférence, Genève, 1995.
  • UNITED NATIONS, The United Nations and the situation in Rwanda, April 1995, Department of Public Information, New York, 1994.
  • UNITED NATIONS, United Nations Peace-Keeping, Update May 1994, Department of Public Information, New York, 1994.
  • UNITED NATIONS, United Nations Peace-Keeping, Update December 1994, Department of Public Information, New York, 1994.

Office of the Police Commissioner

S-1060 consists of records of the Office of the Police Commissioner, who was in charge of UNAMIR’s Civilian Police (CIVPOL) force. CIVPOL was responsible for performing monitoring activities in accordance with UNAMIR’s mandate. Included are situation reports (SITREP) sent from the CIVPOL Commissioner to the Special Representative of the Secretary-General (SRSG) as well as internal situation reports and meeting summaries. Also included are records documenting the following: the activities of the Civilian Police in Rwandan sectors (including administrative memoranda, reports of heads of CIVPOL divisions, incident reports and reports of criminal investigations); the assignment of officers to tours of duty; the deployment and repatriation of CIVPOL Observers; and communication with Force headquarters, Military Observers headquarters, local authorities, United Nations agencies and non-governmental organizations (NGOs) on police matters. S-1060 also includes records pertaining to the training of the United Nations Civilian Police.

S-1060 also documents UNAMIR’s involvement in the establishment and supervision of the L'Ecole de la Gendarmerie Nationale de Ruhengeri (EGENA) (the National Gendarmerie Training School in Ruhengeri) and the Rwandan Police Communale. Records documenting administrative activities of the schools include correspondence regarding the establishment of the schools and the acquisition of supplies, class schedules and lists of students and instructors. Also included are course materials on such topics as police authority, the conduct of criminal investigations, the use of weapons, intelligence gathering, traffic control, human rights and the treatment of prisoners. Course materials consist of outlines, notes, lecture titles and course descriptions. In addition, S-1060 documents the formation and history of EGENA and the Police Communale.

Division of Repatriation and Welfare - Studies of Migration and Settlement

The "Welfare Divisions of UNRRA" was "organized in Feb. 1944. Its internal organization at this time consisted of an Administrative Branch and a Research and Planning Branch. At the same time there was established a Displaced Persons Division.
On 3 May 1945, the functional Divisions of Welfare, Health and Displaced Persons, originally responsible directly to the Director General, were transferred to the Bureau of Services. At the same time the functions of the Camps Division of the Bureau of Areas were transferred to the Displaced Persons Division and the Welfare Division in ERO was abolished. On 13 April 1946, the Welfare Division merged with the Displaced Persons Division to form the Division of Repatriation and Welfare, which included 3 branches: the Reports and Records Branch, the Program Planning Branch, and the Operations Branch. Myer Cohen became the Director of this newly formed Division. In Sept. 1946 the Division was shorn of its welfare functions and became the Division of Repatriation; in Dec. 1946 it was merged with the Bureau of Services.
At various times, the welfare and displaced persons functions included the following:
Provided the basic necessities of life during emergency periods, including temporary mass feeding, temporary shelter, and direct distribution of supplies.
Ensured simple and fair procedures for determining which individuals and families were entitled to receive free supplies and services; ensured that the methods of distribution provided ready access to the supplies and services for all those who were entitled to receive them.
Organized special relief and rehabilitational services for individuals, families or groups who required particular types of assistance. Such services included day nurseries, foster home placement, institutional care and services, individual or family counseling, occupational training etc.
Reviewed requests for and made recommendations concerning supplies, equipment, and other facilities needed to carry out the functions listed above.
Coordinated and regulated the activities of voluntary organizations interested in carrying out relief and rehabilitation programs overseas, in so far as these responsibilities had been delegated to the Administration by member governments.
Reviewed camp management operations and provided technical advice on the management of camps; determined supply requirements of camps and policies affecting camps.
Arranged for the identification and registration of displaced persons, and for their care and repatriation or return to place of former residence.

Division of Repatriation and Welfare - Correspondence

The Welfare Divisions of UNRRA was organized in Feb. 1944. Its internal organization at this time consisted of an Administrative Branch and a Research and Planning Branch. At the same time there was established a Displaced Persons Division.
On 3 May 1945, the functional Divisions of Welfare, Health and Displaced Persons, originally responsible directly to the Director General, were transferred to the Bureau of Services. At the same time the functions of the Camps Division of the Bureau of Areas were transferred to the Displaced Persons Division and the Welfare Division in ERO was abolished. On 13 April 1946, the Welfare Division merged with the Displaced Persons Division to form the Division of Repatriation and Welfare, which included 3 branches: the Reports and Records Branch, the Program Planning Branch, and the Operations Branch. Myer Cohen became the Director of this newly formed Division. In Sept. 1946 the Division was shorn of its welfare functions and became the Division of Repatriation; in Dec. 1946 it was merged with the Bureau of Services.
At various times, the welfare and displaced persons functions included the following:
Provided the basic necessities of life during emergency periods, including temporary mass feeding, temporary shelter, and direct distribution of supplies.
Ensured simple and fair procedures for determining which individuals and families were entitled to receive free supplies and services; ensured that the methods of distribution provided ready access to the supplies and services for all those who were entitled to receive them.
Organized special relief and rehabilitational services for individuals, families or groups who required particular types of assistance. Such services included day nurseries, foster home placement, institutional care and services, individual or family counseling, occupational training etc.
Reviewed requests for and made recommendations concerning supplies, equipment, and other facilities needed to carry out the functions listed above.
Coordinated and regulated the activities of voluntary organizations interested in carrying out relief and rehabilitation programs overseas, in so far as these responsibilities had been delegated to the Administration by member governments.
Reviewed camp management operations and provided technical advice on the management of camps; determined supply requirements of camps and policies affecting camps.
Arranged for the identification and registration of displaced persons, and for their care and repatriation or return to place of former residence.

Division of Repatriation and Welfare - Reports Files

The Welfare Divisions of UNRRA was organized in Feb. 1944. Its internal organization at this time consisted of an Administrative Branch and a Research and Planning Branch. At the same time there was established a Displaced Persons Division.
On 3 May 1945, the functional Divisions of Welfare, Health and Displaced Persons, originally responsible directly to the Director General, were transferred to the Bureau of Services. At the same time the functions of the Camps Division of the Bureau of Areas were transferred to the Displaced Persons Division and the Welfare Division in ERO was abolished. On 13 April 1946, the Welfare Division merged with the Displaced Persons Division to form the Division of Repatriation and Welfare, which included 3 branches: the Reports and Records Branch, the Program Planning Branch, and the Operations Branch. Myer Cohen became the Director of this newly formed Division. In Sept. 1946 the Division was shorn of its welfare functions and became the Division of Repatriation; in Dec. 1946 it was merged with the Bureau of Services.
At various times, the welfare and displaced persons functions included the following:
Provided the basic necessities of life during emergency periods, including temporary mass feeding, temporary shelter, and direct distribution of supplies.
Ensured simple and fair procedures for determining which individuals and families were entitled to receive free supplies and services; ensured that the methods of distribution provided ready access to the supplies and services for all those who were entitled to receive them.
Organized special relief and rehabilitational services for individuals, families or groups who required particular types of assistance. Such services included day nurseries, foster home placement, institutional care and services, individual or family counseling, occupational training etc.
Reviewed requests for and made recommendations concerning supplies, equipment, and other facilities needed to carry out the functions listed above.
Coordinated and regulated the activities of voluntary organizations interested in carrying out relief and rehabilitation programs overseas, in so far as these responsibilities had been delegated to the Administration by member governments.
Reviewed camp management operations and provided technical advice on the management of camps; determined supply requirements of camps and policies affecting camps.
Arranged for the identification and registration of displaced persons, and for their care and repatriation or return to place of former residence.

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