Series Secretary-General's Activities - S-1943

Identity area

Reference code

S-1943

Title

Secretary-General's Activities

Date(s)

  • 2003 - 2016 (Creation)

Level of description

Series

Extent and medium

No. of Boxes: 159

Context area

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Scope and content

"The records in S-1943 detail the daily activities of Secretary-General Ban Ki-moon from 2007 to 2016. The records are arranged chronologically and contain chronological files; schedules of daily appointments; notes of meetings and telephone conversations; talking points; invitations; messages and requests. The chronological files consist of outgoing correspondence from the Secretary-General from 2007 to 2016. The records address subjects including: climate change, chemical weapons; global health; the crisis in Syria; the Middle East peace process; Millennium Development Goals (MDGs) and the post-2015 development agenda; as well as UN peacekeeping operations, such as United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA); United Nations Operation in C�te d�Ivoire (UNOCI); United Nations Stabilization Mission in Haiti (MINUSTAH); and United Nations Interim Force in Lebanon (UNIFIL). Outgoing correspondence is addressed from the Secretary-General to heads of state and government, representatives of Member States, United Nations top echelon, Special Advisers and Special Representatives of the Secretary-General, and the Presidents of the Security Council and General Assembly. These records include: letters of appointment and extension; condolence letters sent to Member States and next of kin of deceased UN personnel; invitations to representatives of Member States for UN events; thank you letters following trips; and letters of congratulations to newly elected heads of state and government. A small portion of the chronological files contain meeting minutes of the Policy Committee of the Executive Office of the Secretary-General (EOSG), as well as signed decisions of the Secretary-General. S-1943 also contains schedules of daily appointments, which detail the Secretary-General's itinerary for daily meetings; briefings; phone conferences; and events with heads of state and government; high-level officials of governments; top echelon and senior officials of UN offices, departments, agencies and organs; and representatives of organizations. The records also include notes from the Secretary-General's meetings and telephone conversations and provide a list of participants, as well as key points raised; summaries of discussions; and follow-up actions from previous meetings. The series documents talking points created for the Secretary-General's meetings and phone conferences that provide background information on relevant political issues, as well as questions and points to be raised by the Secretary-General. Additionally, the talking points include remarks and speeches delivered at conferences, events and press encounters, including: opening remarks for the meeting with the Geneva Group (December 2013); press encounter with President Shimon Peres of Israel in Jerusalem (16 August 2013); and the Secretary-General's address to the General Assembly in New York (24 September 2013). There is a small portion of talking points prepared for the Secretary-General's bilateral meetings during the 62nd session of the General-Assembly, as well as 4 boxes of talking points prepared for the Secretary-General's trips in 2014. S-1943 contains invitations and requests from 2007 to 2011 and sent to the Secretary-General requesting his attendance at events sponsored by Member States, Non-Governmental Organizations (NGOs), the private sector, and individuals. These records include photocopies and originals of invitations as well as responses issued by the EOSG on behalf of the Secretary-General. The records also document: correspondence arranging UN representation at events the Secretary-General was not able to attend; programmes and concept papers for events; speeches delivered at events by the Secretary-General or his representative; transcripts of video messages; prefaces and introductions to UN-produced publications; correspondence exchanged between the Scheduling Office of the EOSG and event organizers; and requests for bilateral meetings. Accepted and refused invitations are arranged alphabetically and therein chronologically, while invitations issued to representatives of the Secretary-General and requests for video messages, forwards and meetings are arranged chronologically. Events documented in these records include: various model UN conferences; inaugurations of heads of state; the commemoration of Dag Hammarskjold's death (2011); World Refugee Day Nansen Lecture (2011); International Day in Memory of the Victims of the Holocaust (2010); International Day for Mine Awareness and Assistance in Mine Action (2009); UN Day Concert (2008); and the 15th Ministerial Council of the Organization for Security and Cooperation in Europe (2007). The files in S-1943 also capture daily update notes from the Political Unit of the EOSG documenting international conflicts and political situations. The update notes in S-1943 are the Secretary-General's personal copies and contain his initials, annotations and notes. There are also a small amount of code cables sent to the EOSG with updates from various UN peacekeeping operations, including the United Nations Assistance Mission for Iraq (UNAMI); Office of the United Nations Special Coordinator for Lebanon (UNSCOL); and the United Nations Assistance Mission in Afghanistan (UNAMA). Matthew Aull, Audrey Belanger, Aleksandr Gelfand, Corinne O'Connor, Emily Pagano, Virginia Pastor Volume: 159 boxes"

Appraisal, destruction and scheduling

Accruals

System of arrangement

Chronological

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Language of material

  • Arabic
  • English
  • French
  • German
  • Italian
  • Korean
  • Portuguese
  • Russian
  • Spanish

Script of material

Language and script notes

Creole

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Alternative identifier(s)

Previous number(s)

2009/0012-0001, 2010/0064-0001, 2010/0064-0002, 2010/0103-0001, 2010/0127-0001, 2011/0001-0001, 2011/0017-0001, 2011/0025-0001, 2012/0001-0001, 2012/0018-0001, 2012/0018-0002, 2012/0162-0001, 2012/0164-0001, 2012/0199-0001, 2013/0092-0001, 2014/0030-0001, 2014/0111-0001, 2014/0113-0001, 2015/0048-0001, 2015/0055-0002, 2015/0055-0003, 2016/0024-0001, 2016/0026-0001, 2016/0026-0002, 2016/0043-0001, 2016/0052-0001, 2016/0056-0001, 2016/0080-0001, 2016/0081-0001, 2016/0082-0001, 2017/0001-0001, 2017/0008-0001, 2017/0005-0001, 2017/0019-0001, 2017/0086-0001

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